Administrative Support-Various Positions

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

When you apply to this selection process, you are not applying for a specific job, but to an inventory for future vacancies. As positions become available, applicants who meet the qualifications may be contacted for further assessment.

Various work locations within the National Capital Region, such as Gatineau and Ottawa.

Intent of the process

A pool of partially and fully qualified candidates may be established to staff similar or identical positions within Elections Canada with various tenures (indeterminate, various specified periods).

MOST OF OUR POSITIONS ARE BILINGUAL with a linguistic profile of BBB/BBB. Pools will also be established for unilingual English or French positions.

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

Secondary school diploma or an acceptable combination of education, training and/or experience.

Degree equivalency

*Recent and **significant experience in the use of Microsoft Office software Word and Excel.
DEFINITION: *Recent is defined as within the last twelve (12) months.
DEFINITION: ** Significant is defined as the depth and breadth of experience normally associated with having performed a broad range of activities related to this task

*Recent experience in providing services to clients.
DEFINITION: *Recent is defined as within the last twelve (12) months.

The following will be applied / assessed at a later date (essential for the job)

Bilingual - Imperative (BBB/BBB)
English or French essential

Information on language requirements

Ability to communicate effectively orally

Ability to communicate effectively in writing

Ability to work under pressure

Ability to work within a team

Excellence in client service

Attention to details

Judgment

Reliability

The following may be applied / assessed at a later date (may be needed for the job)

Experience in working in a call-centre or helpdesk environment
Experience in managing a director’s agenda
Experience in coordinating meetings or planning events
Experience in the completion of travel and /or hospitality claims
Experience in preparing purchasing, procurement or contracting documents
Experience working with an electronic management information system
Experience in providing financial support services
Experience working in the field of operational health and safety
Experience in working in the field of compensation
Experience working in the field of records management
Experience working in a human resources environment
Experience working in a mailroom of an office or building
Experience using a financial system, such as; SAP, Free Balance or Performance Budget for Human Capital (PBHC)

Conditions of employment

Reliability Status security clearance

Willingness and ability to work overtime on short notice.

Consent to observe strict political impartiality and neutrality for the duration of employment.

Availability and willingness to work shift work during a general election or a referendum.

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

1) The client organization will accept applications on-line only.

2) A written examination may be administered.

3) An interview may be administered.

4) Reference checks may be sought.

5) You must provide proof of your education credentials.

6) Candidates must meet the essential qualifications to be appointed to a position.

7) Candidates may be required to meet the asset qualifications or the organizational needs, depending on the requirements of the specific position being staffed.

8) Acknowledgment of receipt of applications will not be sent; we will contact candidates when the screening process is completed.

9) Please identify clearly your substantive group and level and your employment status on your resume and/or application form.

10) Please ensure that your Personal Record Identifier (PRI) is included in your application.

11) Persons are entitled to participate in the appointment process in the official language of their choice. Applicants are asked to indicate their preferred official language in their application

12) PLEASE NOTE: For this selection process, our intention is to communicate with applicants by e-mail for screening/assessment purposes (including issuing screening results, and sending invitations for written tests and interviews). Applicants who apply to this selection process must include in their application a valid e-mail address and make sure this address is functional at all times and accepts messages from unknown users.
The Public Service of Canada is committed to building a skilled, diverse workforce reflective of Canadian society. As a result, it promotes employment equity and encourages candidates to indicate voluntarily on their application if they are a woman, an Aboriginal person, a person with a disability or a member of a visible minority group.
The Public Service of Canada is also committed to developing inclusive, barrier-free selection processes and work environments. If contacted in relation to a job opportunity or testing, you should advise the Public Service Commission or the departmental official in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.

Preference

Preference will be given to veterans and to Canadian citizens, in that order, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.