Inventory - Correspondence Analyst

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

When you apply to this selection process, you are not applying for a specific job, but to an inventory for future vacancies. As positions become available, applicants who meet the qualifications may be contacted for further assessment.

*** INSTRUCTION TO FOLLOW ***

You must submit a complete application, consisting of screening questions which clearly demonstrate how you meet the screening criteria (education and experience) and a résumé. The screening questions will be used as the primary tool in the screening process and the résumé will only be used to substantiate the information provided. Please note that point form, “copy and paste" from your résumé and comments such “refer to my attached résumé” will NOT be accepted. Failure to provide this information in the requested format WILL result in your application being rejected.

FOR EACH ESSENTIAL and ASSET CRITERION, please provide concrete examples and the following MANDATORY information:

1. Name of the department or organization where the experience was acquired;
2. Title of the position occupied and duration for which you exercised the functions;
3. Specific details of tasks, projects, or accomplishments demonstrating how the experience was acquired.

Intent of the process

A pool of partially or fully qualified candidates may be established from this process which may be used to staff similar positions within the Department of Justice with various tenures (such as: indeterminate, acting/acting extension, specified period, assignment/secondment, deployment, etc.), linguistic profiles (bilingual imperative only BBB/BBB, CCC/CCC) and conditions of employments, which may vary according to the position to be staffed.

Positions to be filled: 1

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EDUCATION

ED1: A secondary school diploma or an acceptable combination of education, training and/or experience.

Degree equivalency

EXPERIENCE

EX1: Experience in analysing official documents (i.e.: letters, legal documents, correspondences, etc.) and in making short written summaries.
EX2: Experience in data entry in an employment situation.
EX3: Experience in conducting research with electronic tools in an employment situation.

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

ASSET QUALIFICATION

EXPERIENCE

AEX1: Experience in using a document management software (such as ccmMercury).

OPERATIONAL REQUIREMENTS

OP1: Willing and able to work Monday to Friday between 8:00 a.m. and 5:00 p.m.
OP2: Willing and able to work overtime on short notice.

The following will be applied / assessed at a later date (essential for the job)

Bilingual - Imperative
A pool of partially or fully qualified candidates resulting from this process may be established to fill similar positions bilingual imperative only BBB/BBB, CCC/CCC.

Information on language requirements

KNOWLEDGE

K1: Knowledge of the roles and responsibilities of various departments and agencies, including Justice Canada.

ABILITIES

A1: Ability to analyze correspondence in order to capture the essence and to make a short written summary.
A2: Ability to accurately enter data.
A3: Ability to communicate effectively in writing.
A4: Ability to communicate effectively orally.
A5: Ability to work effectively under pressure.

PERSONAL SUITABILITY

PS1: Thoroughness
PS2: Dependability
PS3: Client Service Orientation
PS4: Judgement
PS5: Interpersonal skills

The following may be applied / assessed at a later date (may be needed for the job)

ORGANIZATIONAL NEEDS:

The Department of Justice is committed to maintaining a representative workforce reflective of Canadian society. In support of achieving a diversified workforce and our employment equity goals, qualified candidates who self-declare in a staffing process as members of Aboriginal peoples, persons with disabilities, visible minorities and/or women may be selected for appointment to fulfill organizational needs.

Conditions of employment

Reliability Status security clearance - Note: Secret clearance may be required for some positions.

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

Candidates must meet the essential qualifications to be appointed to a position.

You must provide proof of your education credentials, upon request. Candidates with foreign credentials must provide proof of Canadian equivalency. Consult the Canadian Information Centre for International Credentials for further information at http://www.cicic.ca/.

TOP DOWN SELECTION OR RANDOM SELECTION MAY BE USED IN THIS SELECTION PROCESS.

Please note that achieving a pass mark on any of the assessments used does not mean you will move forward in the selection process. Management may decide to use a cut-off mark that is higher than the pass mark on any of the evaluations used throughout the selection process.

All communication relating to this process, including telephone and email correspondence, may be used in the assessment of qualifications.

Communication for this process will be sent via e-mail. It is the responsibility of the candidate to ensure that accurate contact information is provided and updated as required.

Acknowledgment of receipt of applications will not be sent. We thank all those who apply. Only those selected for further consideration will be contacted.

Please identify clearly your substantive group and level and your employment status on your resume and/or application form, if applicable.

Extractions from this selection process may occur throughout and after the advertisement period.

Results from previous extractions may be deemed valid for future extractions.

You can only be assessed (screening, exam, interview or reference) once per extraction.

Other criteria could be used for the selection decision.

Please ensure that your Personal Record Identifier (PRI) is included in your application, if applicable.

Persons are entitled to participate in the appointment process in the official language of their choice. Applicants are asked to indicate their preferred official language in their application.

The Department of Justice encourages persons with priority entitlements to self-refer to our selection processes in circumstances where they believe that they meet the essential qualifications of the advertised position.

The Public Service of Canada is committed to building a skilled, diverse workforce reflective of Canadian society. As a result, it promotes employment equity and encourages candidates to indicate voluntarily on their application if they are a woman, an Aboriginal person, a person with a disability or a member of a visible minority group.

The Public Service of Canada is also committed to developing inclusive, barrier-free selection processes and work environments. If contacted in relation to a job opportunity or testing, you should advise the Public Service Commission or the departmental official in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.

Preference

Preference will be given to veterans and to Canadian citizens, in that order, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.