ADMINISTRATIVE CLERK *AMENDMENT - Closing Date

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

If invited, candidates will be required to attend a written assessment and an interview in Winnipeg, at their own expense.

***VERY IMPORTANT NOTE: It is the responsibility of the candidate to clearly outline that they meet each of the screening criteria (i.e. Education and Experience Qualifications, both Essential and Assets) in the SCREENING QUESTIONNAIRE, which is provided during the application process. Please note that it is not sufficient to only state that the requirement is met or to provide a listing of past or current responsibilities, rather the candidate must provide concrete and detailed examples that illustrate how they meet the requirement. Failure to do so could result in the application being rejected from the process. The screening board cannot make any assumptions about your experience and will not contact candidates for additional or potentially missing information.

IMPORTANT MESSAGES REGARDING THE SCREENING QUESTIONS:

1. The purpose of these screening questions is to help you submit an application that is clear, complete and persuasive and demonstrates that you have all of the required essential education and experience qualifications and some or all of the asset education and experience qualifications.

2. Each question is divided into two parts. The first part consists of a simple question requiring a YES or NO answer. If your answer is "yes", the second part will ask to fully demonstrate how you obtained this qualification by responding to some sub-questions.

3. Responses will not be considered satisfactory if you simply state that you have the required qualifications or paraphrase the qualifications.

Work environment

WHY CHOOSE Indigenous Services Canada (ISC)?

Contribute to ISC's interesting and unique mandate by playing a role in supporting services and programs in communities such as education, housing, community infrastructure and social support. Leave your mark on Canadian history, as you work with a team that is leading the government’s work in Manitoba. Join a workplace committed to reconciliation with Indigenous Peoples. You can’t find this type of experience anywhere else.

“Our vision is to support and empower Indigenous peoples to independently deliver services and address the socio-economic conditions in their communities.”

Intent of the process

The purpose of this process is to staff a position for an indeterminate period and establish a pool of qualified candidates.

A pool of qualified candidates may be established through this process to staff identical or similar positions within Indigenous Services Canada (ISC) and Crown-Indigenous Relations and Northern Affairs Canada (CIRNAC) with various linguistic profiles, security requirements, as well as tenures (indeterminate, specified period or acting appointment, deployment, assignment, secondment), which may vary according to the position being staffed.

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

A covering letter in 2,000 words (maximum)

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EDUCATION:

ED1 - A secondary school diploma or employer-approved alternatives

NOTE:
Acceptable experience and/or training in a field relevant to positions in the group is required when the education qualification specified for the position being staffed is a secondary school diploma or approved employer alternatives.

EMPLOYER-APPROVED ALTERNATIVES TO A SECONDARY SCHOOL DIPLOMA:
1. a satisfactory score on the PSC test approved as an alternative to a secondary school diploma; or
2. an acceptable combination of education, training and/or experience.

Degree equivalency

EXPERIENCE:

E1 - Experience in data entry using spreadsheet, word processing and/or database software.

E2 - Experience in providing service or processing requests from internal or external clients in an office environment

E3 - Experience providing general administrative support services

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

EDUCATION:

AED1 - Diploma from a recognized post-secondary institution with specialization in area such as office management, administration, ‎or other relevant fields.

Degree equivalency

EXPERIENCE:

AE1 - Experience extracting reports from databases or spreadsheets;

AE2 - Experience in using an integrated financial system such as Oracle Financials or Statistical and Analytical Data Processing System (SAP);

AE3 - Experience in analyzing, verifying, processing or auditing financial transactions

AE4 - Experience in applying financial policies, procedures or directives

AE5 - Experience in verifying and coding invoices and expense claims, such as travel, hospitality, contracting/purchasing

AE6 - Experience in providing administrative support services in a federal government security services environment

AE7 - Experience using an information management system (such as iCase, iRIMS, or GCDOCs).

The following will be applied / assessed at a later date (essential for the job)

English essential

Information on language requirements

ABILITIES:

A1 - Ability to effectively communicate orally
A2 - Ability to effectively communicate in writing
A3 - Ability to manage multiple priorities
A4 - Ability to use reasoning skills to solve problems (UIT-208 and GCT -1)

PERSONABLE SUITABILITY:

PS1 - Demonstrating Integrity & Respect
PS2 - Thinking Things Through
PS3 - Working Effectively with Others
PS4 - Showing Initiative & Action Oriented
PS5 - Dependability
PS6 - Attention to detail

Conditions of employment

Reliability Status security clearance - or Secret security clearance
Willing and able to work overtime as required, may be on short notice.

OTHER CONDITIONS OF EMPLOYMENT:
One or more of the following conditions may be required depending upon the position being staffed:

Physical effort required when lifting, carrying and handling boxes of records and other various materials up to 20 kilograms.

Walking, reaching, bending and stretching to retrieve files and records stored on shelving up to three meters high.

Hand eye coordination is required to use a keyboard to produce briefings, presentations and other documents.

Some work is performed in a file room environment where there is a continuous exposure to dust and dry air caused by a large number of shelved files.

Some work requires prolonged periods of concentration, sitting and eye focus when inputting or reviewing data, working on a computer or attending meetings.

Conditions of employment must be met at the time of appointment.

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

PLEASE NOTE:

A RANDOM OR TOP DOWN SELECTION OF CANDIDATES MAY BE USED IN THE DETERMINATION OF THOSE TO BE GIVEN FURTHER CONSIDERATION IN THE ASSESSMENT PROCESS.

Ability to use reasoning skills to solve problems: May be assessed with the Unsupervised Internet Test (UIT) of Cognitive Ability – Level 1 (UIT CA1 208), and the General Competency Test: Level 1 (GCT1). For more information on this test, please visit the following sites:

https://www.canada.ca/en/public-service-commission/services/staffing-assessment-tools-resources/human-resources-specialists-hiring-managers/unsupervised-internet-testing/unsupervised-internet-test-cognitive-ability-level-1.html

https://www.canada.ca/en/public-service-commission/services/staffing-assessment-tools-resources/human-resources-specialists-hiring-managers/human-resources-toolbox/personnel-psychology-centre/consultation-test-services/public-service-commission-tests/general-competency-test-level-1-1-207.html

For this selection process, our intention is to communicate with applicants by EMAIL for screening/assessment purposes (including issuing screening results, and sending invitations for written tests and interviews). Applicants MUST include in their application a valid e-mail address and make sure this address is functional at all times and accepts messages from unknown users.

A variety of assessment tools may be used in the assessment of candidates, such as: *written test, practical test, situational exercise, *oral interview, simulation, presentation, role play, work samples, performance appraisals and/or *reference checks. Some assessment tools may be administered electronically, others, in-person. (*indicates those tools that will most likely be used in this process.)

Candidates are expected to make a reasonable effort to make themselves available for assessments as scheduled. Rescheduling is only permitted for accommodation measures or for other exceptional/extenuating circumstances, to be determined on a case-by-case basis.

Candidates invited to the assessment stage will be required to provide ORIGINAL proof of their education credentials, i.e., their degree or official transcript. Failure to do so may result in you not being considered further in the selection process.

All job applications must therefore be submitted through the Public Service Resourcing System. Following are some of the benefits associated with applying on-line:

Applicants can create a profile and a resume that can be used when applying for other processes without having to recreate a new application each time.

Applicants can modify their application/resume at any time BEFORE the closing date indicated on the job advertisement.

Applicants can verify the status of their applications, at any time.

Applicants can be notified electronically of tests or interviews and results.
For some jobs, applicants will find important information, namely the job questionnaire and a complete statement of merit criteria that are only available when applying on-line.

To submit an application on-line, please select the button "Apply Online" below.

Persons with disabilities preventing them from applying on-line are asked to contact 1-800-645-5605.

Depending on the requirements of the position(s) being staffed from this process, for current or future vacancies, any or all of the asset qualifications, operational requirements, and organizational needs may be applied at the time of staffing. Candidates may be contacted and assessed against these criteria at any time during this process.

The Public Service of Canada is also committed to developing inclusive, barrier-free selection processes and work environments. If contacted in relation to a job opportunity or testing, you should advise the Public Service Commission or the departmental official in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.

Candidate may be selected based on the depth and breadth of their experience

Preference

Preference will be given to veterans and to Canadian citizens, in that order, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.