Various Administrative Support Positions

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

PLEASE APPLY ONLINE. Applications sent by email will not be accepted. To find out about the assessment strategy, refer to the Other Information section below.

Work environment

The Department of Fisheries and Oceans Canada (DFO), which also include the Canadian Coast Guard, is looking for talented and motivated employees!

Now is your chance to pursue a career in the federal public service, so apply today! Are you not yet convinced? Here some reasons to bite our line:
• Fisheries & Oceans Canada and the Canadian Coast Guard have been recognized as a top employer with multiple awards:
- Canada’s Top Employers for Young People (2018)
- National Capital Region’s Top Employers (2018)
- Forbes Canada’s Best Employers (2018)
• You will work in downtown Ottawa so your workplace will be easily accessible by public transit. You will also be close to shopping centers, restaurants, theaters and festivals (e.g. Ribfest and Poutinefest!). There is also yoga every Wednesday in the summer on Parliament Hill, and it's free!
• We encourage the creativity of our employees and we focus on professional development.
• Our department is really, REALLY, interesting. Follow Fisheries and Oceans Canada and the Canadian Coast Guard on Twitter and Facebook and subscribe to our YouTube Channel. You won’t be disappointed!
• Many activities are also organized as part of the Government of Canada Workplace Charitable Campaign (GCWCC) and National Public Service Week (NPSW).

Come join DFO and Canada’s Coast Guard for the opportunity to be a part of something bigger!

Intent of the process

There are currently numerous vacancies at the AS-01/CR-05 group and level throughout the department in the National Capital Region.

A list of partially qualified candidates will be established and will be used to staff positions with various tenures, security profiles and language requirements within Fisheries and Oceans Canada and the Canadian Coast Guard.

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

Education:
• A secondary school diploma or an acceptable combination of education, training and/or experience.

Degree equivalency

Experience:
• Experience providing client services in person, by phone or in writing.
• Experience using Microsoft Word, Excel and email software such as Outlook.
• Experience in performing administrative services in at least two (2) of the following:
o Coordinating meetings;
o Coordinating teleconferences and/or videoconferences;
o Managing incoming and outgoing correspondence;
o Data entry;
o Editing and verifying correspondence or reports.
o Other related task

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

Asset Qualifications

Education:
• Graduation with a degree from a recognized post-secondary institution with acceptable specialization relevant to the position to be staffed.

Degree equivalency

Experience:
• Experience working in the federal public service.
• Experience working as an administrative assistant in a management office.
• Experience providing human resources services and support.
• Experience with data entry or data extraction using the PeopleSoft system or other automated human resources system.
• Experience providing financial support services such as reconciling financial transactions, verifying and paying invoices, extracting, reconciling, interpreting and compiling financial information for use by management, preparing budgets and financial spreadsheets or creating contracts and/or purchase orders.
• Experience in providing administrative support in contracting, procurement services or materiel management.
• Experience dealing with facilities and accommodation issues.
• Experience working in a Real Property environment within the federal public service.
• Experience providing support to the Access to information and privacy (ATIP) Analysts including tasking of routine access to information requests, preparation of records for review (i.e. triaging, scanning and indexing) and general administrative services (i.e. photocopying, mail services).
• Experience related to operational or corporate security

The following will be applied / assessed at a later date (essential for the job)

Various language requirements

Information on language requirements

Second Language Writing Skills Self-Assessment
In order to help you decide if you should apply to a bilingual position, an optional self-assessment of your writing skills in your second official language is available for you to take before completing your application.

For more information, please consult:
Unsupervised Internet Test of Second Language Writing Skills

Abilities:
• Ability to manage workload, conflicting priorities and meet tight deadlines
• Ability to communicate effectively orally
• Ability to communicate effectively in writing

Personal Suitability:
• Attention to details
• Initiative
• Interpersonal skills
• Reliability
• Reasoning skills
• Judgement

Conditions of employment

Reliability Status security clearance

Secret security clearance

Tests

Cognitive Ability - Level 1

Applicants must complete the Unsupervised Internet Test of Cognitive Ability - Level 1 as part of the screening for this selection process. This test assesses general problem solving and reasoning ability. You will have 60 minutes to complete the test. You must complete the test before you submit your application for this position.

For more information, please consult: Unsupervised Internet Test of Cognitive Ability - Level 1

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

How does this process work? Please read below to find out!

STEP 1: Application

There are four (4) assessment methods during the online application process:
1 - Screening Questions: You will need to demonstrate how you meet each of the criteria in the Essential Qualifications and Asset Qualifications listed above in your online application. Do not forget to provide concrete examples of your work experience.

2 - Reverse Reference check: You will need to answer Text questions regarding the following criteria: Attention to details, Initiative, Interpersonal Skills and Reliability. You will also need to include the contact information of a supervisor or manager who can validate each example and provide additional feedback if needed. They will only be contacted if you are successful at all the stages and you will be notified before we communicate with your references.

3 - Unsupervised Internet Test Cognitive Ability Level 1 : You will need to complete the online assessment listed above that will be assessing Reasoning. Please note this is only the preliminary test, and if you are successful, you may be asked to be re-evaluated in a supervised setting.

4 - The Screening Questions, Reverse Reference check along with your CV will be used to assess the following criterion: "Ability to communicate effectively in writing".

STEP 2: Interview

There will be a brief interview using innovative tools such as Skype or video recording.

STEP 3: Reference check

Finally, we will contact the references provided in the first part of the process to validate the examples provided and provide additional feedback.

THE END: If successful at all stages, you will be placed on the list of partially-qualified candidates and referred to hiring managers.

IMPORTANT NOTES:

Candidates will not be contacted further if they do not meet one or more criterion.

A random and/or top down selection of candidates may be used in the determination of those to be given further consideration in the assessment process.

Candidates must meet the essential qualifications to be appointed to a position.

Depending on the requirements of the position(s) being staffed from this process, for current or future vacancies, any or all of the asset qualifications, operational requirements, and organizational needs may be applied at the time of staffing. Candidates may be contacted and assessed against these criteria at any time during this process.

All information obtained throughout the selection process, from the time of application to the conclusion of the process, may be used for evaluation purposes.

Preference

Preference will be given to veterans and to Canadian citizens, in that order, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.