Executive Assistant

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request special accommodation. All information received in relation to accommodation will be kept confidential.

Information on accommodation for persons with disabilities

Asset qualifications may be used in the screening process. Therefore candidates must clearly demonstrate in their application how they meet the asset criteria for education and experience.

*** Candidacies must be submitted online otherwise they will not be considered. Persons with disabilities preventing them from applying on-line are asked to contact 1-800-645-5605. Also, when applying online, you will be asked to provide an answer to pre-screening questions assessing your education and experience. Failure to provide an answer to each pre-screening question will result in your candidacy being eliminated from this selection process.

Intent of the process

The intent of this selection process is to create a pool of qualified candidates to staff AS-01 positions within Environment and Climate Change Canada in Montreal, Quebec with various linguistic profiles and/or requirements (such as French essential and/or bilingual imperative BBB/BBB), various security requirements (Reliability, Secret) as well as tenures (Term, Assignment, Secondment, Acting, Indeterminate, Deployment), in order to meet our operational needs.

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

ED1. A secondary school diploma or an acceptable combination of education, training and/or experience.

Degree equivalency

Experience :
EX1. Significant experience* providing administrative support (e.g. managing the daily agenda and emails, making travel arrangements and managing information) to a director or a manager.

EX2. Significant experience* tracking and managing administrative requests.

*Significant experience is defined as experience acquired over a period of approximately two years or more.

The following will be applied / assessed at a later date (essential for the job)

Various language requirements
French Essential
Bilingual imperative BBB/BBB

Information on language requirements

Knowledge:
K1. Knowledge of the National Joint Council Travel Directive.
K2. Knowledge of the principles of financial administration especially sections 32 and 34 of the Financial Administration Act (FAA).

Abilities:
A1. Ability to effectively prioritize, manage and deliver multiple tasks within deadlines.
A2. Ability to communicate effectively orally.
A3. Ability to communicate effectively in writing.

Personal Suitability:
PS1. Thoroughness
PS2. Good interpersonal relations
PS3. Initiative
PS4. Judgement

The following may be applied / assessed at a later date (may be needed for the job)

Asset Qualifications

Experience:
AEX1. Significant experience* monitoring a budget, verifying financial transactions and producing financial reports, using financial management software or systems such as SAP.
AEX2. Significant experience* using SAP or another accounting software to enter purchase requisitions, administer contract payments and maintain contract records.
AEX3. Significant experience* using HRG travel system.
AEX4. Experience in drafting and proofreading various documents such as meeting minutes, acknowledgement of receipt, notice of meetings, reports, etc.
AEX5. Experience in the inventory and the purchase of supplies, equipment or office services.

*Significant experience is defined as experience acquired over a period of approximately two years or more.

Conditions of employment

The security status/clearance may vary by the position being staffed.
- Reliability Status security clearance
- Secret security clearance

***The following conditions of employment do not apply to all positions being staffed***

Willingness to work overtime after working hours, on weekends and on holidays, as needed.
Willingness to travel on an occasional basis, even on short notice.

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the targeted groups when you apply.

Information on employment equity

The onus is on candidates to demonstrate that they meet all of the above qualifications in order to receive further consideration.

All communication relating to this process, including email correspondence may be used in the assessment of qualifications.

Our intention is to communicate with the candidates by email. Candidates who apply to this selection process must include in their application a valid email address and make sure that this address is functional at all times and accepts messages from unknown users (some email systems block these types of email).

Candidates with foreign educational credentials are required to provide proof of Canadian equivalency. You may consult The Canadian Information Centre for International Credentials at http://www.cicic.ca for further information.

Candidates invited to an interview will be required to bring proof of their education credentials, in the form of a diploma or official transcript (original documents only).

Persons are entitled to participate in the appointment process in the official language of their choice. Applicants are asked to indicate their preferred official language in their application.

Preference

Preference will be given to veterans and to Canadian citizens, in that order.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.