Stream 1 : Administrative Assistant / Stream 2: Administrative Officer

Important messages

Candidates can be considered for more than one stream. Please clearly identify the stream(s) that you are applying on:

Stream 1: Administrative Assistant
Stream 2: Administrative Officer

_______________________________________________________________________

ONLY APPLICATIONS SUBMITTED ON-LINE USING THE 'APPLY ON-LINE' BUTTON ABOVE WILL BE CONSIDERED since some of the essential and asset qualifications will be assessed through your application. Please ensure to plan 1-2 hours (if your resume is already written) to answer the questions that are included in the online application process.

We are aware that there is a lot of questions to answer, but these will eliminate the need for a written exam and improve the overall selection process efficiency. If you answer all the questions for which you meet the requirements, you will significantly increase your chances in having an opportunity. Failure to answer the questions will result in your application being rejected.

**Please note that your answers to the questions included in the online application process as well as your résumé will be used to assess your ability to communicate effectively in writing.**

Intent of the process

A pool of partially and/or fully qualified candidates will be established through this process to staff identical or similar positions with various language requirements (English Essential, English or French Essential, Bilingual) and profiles (BBB/BBB, CBC/CBC and CCC/CCC) and various security requirements across Canada. All federal organizations listed in Schedules I, IV and V of the Financial Administration Act may use this staffing process to appoint a candidate to its organization in a similar position. These positions may be staffed on a permanent (indeterminate appointment or deployment) or temporary basis (term appointment, acting, assignment or secondment).

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EDUCATION - ALL STREAMS:
Secondary school diploma or an acceptable combination of education, training and/or experience.

Degree equivalency

EXPERIENCE - STREAM 1:
• Experience coordinating the delivery of executive support services which includes managing a calendar, and scheduling meetings.
• Experience in maintaining and tracking through a bring forward (BF) system.

EXPERIENCE - STREAM 2:
• Experience in processing financial transactions.
• Experience entering and extracting information from a financial system.

KNOWLEDGE - STREAM 1:
• Knowledge of general administrative practices and procedures.

KNOWLEDGE - STREAM 2:
• Knowledge of financial processes.

ABILITIES - ALL STREAMS:
• Ability to communicate effectively in writing.

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

ASSET QUALIFICATIONS

EXPERIENCE - ALL STREAMS:
Experience using one or more of the following software:
• MS Outlook
• MS Excel
• MS Word

EXPERIENCE - STREAM 1:
• Experience in making travel arrangements and processing travel expense claims.

EXPERIENCE - STREAM 2:
• Experience using SAP.

N.B Based on the hiring division’s needs, additional asset qualifications and operational requirements may be identified and applied during the assessment and/or selection of candidates.

Management may decide to seek all qualified candidates of the pool, at an opportune time, for an update of the evolutionary assets.

The following will be applied / assessed at a later date (essential for the job)

Various language requirements
A pool of partially and/or fully qualified candidates will be established through this process to staff identical or similar positions with various language requirements (English Essential, English or French Essential, Bilingual) and profiles (BBB/BBB, CBC/CBC and CCC/CCC).

Information on language requirements

ABILITIES - ALL STREAMS:
• Ability to communicate effectively orally.

PERSONNAL SUITABILITY - ALL STREAMS:
• Effective interpersonal skills
• Reliability
• Attention to detail
• Initiative
• Discretion

The following may be applied / assessed at a later date (may be needed for the job)

ORGANIZATIONAL NEEDS:
Environment Canada is committed to having a skilled and diversified workforce representative of the population we serve. In support of our Engagement Strategy to achieve employment equity goals, selection may be limited to candidates self-identifying as belonging to one of the following Employment Equity groups: Aboriginal peoples, Persons with a Disability, Visible Minorities and Women.

Conditions of employment

SECURITY:
Various: Reliability or Secret security clearance.

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the targeted groups when you apply.

Information on employment equity

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request special accommodation. All information received in relation to accommodation will be kept confidential.

Information on accommodation for persons with disabilities: https://www.canada.ca/en/public-service-commission/jobs/services/gc-jobs/information-candidates/accommodations.html

Acknowledgment of receipt of applications will not be sent. We will contact candidates when the screening process is completed. Our intention is to communicate with the candidates by email. Candidates who apply to this selection process must include in their application a valid email address and make sure that this address is functional at all times and accepts messages from unknown users (some email systems block these types of email).

Several methods of assessment may be used to assess potential candidates (interview, reference check, etc.). Candidates are expected to make a reasonable effort to make themselves available for assessments as scheduled.

Please note that any information provided through this selection process may be considered in the assessment of any of the essential and asset qualifications, including the ability to communicate effectively in writing.

If you are already working for the Public Service, please clearly identify your substantive group and level, your employment status, and PRI on your application. An assignment or an acting appointment is a temporary resourcing option. The approval of your substantive supervisor may/will be required before an offer can be made.

Candidates will be required to provide proof of their education credentials, in the form of a diploma or official transcript (original documents only). Candidates with foreign educational credentials are required to provide proof of Canadian equivalency. You may consult The Canadian Information Centre for International Credentials at http://www.cicic.ca for further information.

Persons are entitled to participate in the appointment process in the official language of their choice. Applicants are asked to indicate their preferred official language in their application.

Persons with disabilities or residing in locations that prevent them from applying on-line are asked to contact 1-800-645-5605.

Preference

Preference will be given to veterans and to Canadian citizens, in that order.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.