gJobs.ca

Facilities and Materiel Coordinator

Reference Number
SIF18J-019295-000090

Selection Process Number
18-19-SIF-EA-5398

Organization
Office of the Superintendent of Financial Institutions Canada

Year
2018-2019

Days Open
7

Classification
AS01, RE02

City
MULTIPLE

Type
External

Quick Summary

Total
153

Employment Equity
82 (53.6%)

Screened out
105 (68.6%)

Screened in
48 (31.4%)

Applicant Submissions (153)

Employment Equity 53.6% 82

Screened Out 68.6% 105

Screened In 31.4% 48

Employment Equity(82)

Women 37.3% 57

Visible minority 25.5% 39

Indigenous 0% 0

People with disabilities 3.9% 6

Language

English 90.8% 139

French 9.2% 14

Status

Citizens 87.6% 134

Permanent Residents 0% 0

Archived Job Poster

Facilities and Materiel Coordinator

Reference number: SIF18J-019295-000090
Selection process number: 18-19-SIF-EA-5398
Office of the Superintendent of Financial Institutions Canada
Ottawa (Ontario), Toronto (Ontario)
AS-01, RE-02 - NOTE: This position is classified at the RE-02 group and level which is roughly equivalent to the AS-01 group and level.
Specified Period
$46,300 to $57,700

For further information on the organization, please visit Office of the Superintendent of Financial Institutions Canada

Closing date: 5 November 2018 - 23:59, Pacific Time

Who can apply: Persons residing in Canada and Canadian citizens residing abroad.

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request special accommodation. All information received in relation to accommodation will be kept confidential.

Information on accommodation for persons with disabilities

Duties

Security and Facilities Services in both the Ottawa and Toronto office are seeking a highly motivated individual to join their team in the role of Facilities and Materiel Coordinator. The successful candidate will be responsible for delivering a range of administrative duties to a client group.

Intent of the process

This selection process will be used to establish a pool of qualified candidates, which could be used to staff similar or identical positions with various linguistic profiles and requirements, security profiles and various tenures (either Toronto or Ottawa). We therefore encourage all interested candidates to apply regardless of their preferred location of work.

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EDUCATION:
- A high school level diploma OR higher level degree OR acceptable combination of education, training and experience.

Degree equivalency

EXPERIENCE:
- Recent* and significant experience in the use of telecommunications systems.
- Recent** and significant experience in general office and administrative procedures, including maintaining an inventory system.
- Recent** and significant experience coordinating and/or supporting facilities and material management activities.
- Recent** and significant experience liaising with property management company regarding facilities maintenance issues.
- Recent** experience in scheduling, coordinating and monitoring office moves.

*“Recent” is defined as having performed the duties within the last 2 years.
**“Recent” is defined as having performed the duties within the last 4 years.

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

ASSET EXPERIENCE:
- Experience in using security software to produce access/ID cards.
- Recent* experience in preparing requisitions and purchasing office supplies.
- Recent* experience in coordinating the removal of surplus assets through GC surplus.
- Recent* experience in using SAP software.
- Recent* and significant experience coordinating and liaising with central agencies, property building management, and other internal and external service providers with regards to facilities, office space and administrative matters.
- Recent* experience in the use of video conference systems.

*“Recent” is defined as having performed the duties within the last 2 years.

ASSET KNOWLEDGE:
- Knowledge in using EPI Suite software.
- Knowledge of Treasury Board and PWGSC policies, related to building accommodations and material management.
- Knowledge of video conference systems and troubleshooting methods.

ASSET COMPETENCIES:
- Developing Myself
- Critical Thinking
- Results Orientation

The following will be applied / assessed at a later date (essential for the job)

English essential

Information on language requirements

KNOWLEDGE:
- Knowledge of general office and administrative procedures and best practices.
- Knowledge of Microsoft Office Suite (including Word, Outlook and Excel).

COMPETENCIES:
- Working as a team
- Service Orientation
- Collaboration
- Innovation
- Excellent Oral Communication Skills
- Excellent Written Communication Skills

The following may be applied / assessed at a later date (may be needed for the job)

ORGANIZATIONAL NEEDS:
- In order to meet the organization’s employment equity objectives in support of a diversified workforce, ‘right fit’ selection for this position may be made from among qualified candidates who self-declare as being Persons with a disability or Aboriginal peoples.

OPERATIONAL REQUIREMENTS:
- Willing and able to lift and move boxes up to 75 pounds, furniture and equipment on a daily basis.
- Willing and able to work overtime.

Conditions of employment

Reliability Status security clearance

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the targeted groups when you apply.

Information on employment equity

In order for your application to be considered, you must submit a completed questionnaire. You will be required to demonstrate how you meet the education and experience criteria (essential and asset) for the initial screening, in answering online screening questions. It is NOT sufficient to only state that the qualifications are met or to provide a listing of current or past responsibilities. Rather, you must clearly demonstrate HOW, WHEN and WHERE the qualification was met through substantiation by examples. Information on your described education and experience provided in the screening questions should be supported by your résumé. Failure to provide the above information in the format required may result in your application being rejected from the process.

A written examination will be administered.

An interview will be administered.

Reference checks will be sought.

Candidates invited to an interview will be required to bring proof of their education credentials, in the form of a diploma or official transcript (original documents only). Candidates with foreign credentials must provide proof of Canadian equivalency. Consult the Canadian Information Centre for International Credentials for further information at http://www.cicic.ca/.

Candidates must meet all of the essential qualifications to be appointed to a position. A candidate may be appointed to a position even though he/she does not meet any or all of the asset qualifications. However, meeting these criteria is desirable and may be a deciding factor in choosing the person to be appointed.

Depending on the requirements of the position(s) being staffed from this process, for current or future vacancies, any or all of the asset qualifications may be applied at any time during the staffing process, including screening. Candidates may be contacted and assessed against these criteria at any time during this process.

Achieving a representative workforce has been identified as an organizational need and may be applied in this appointment process. If this criterion is used, only those who have indicated that they are members of the specified designated group(s) will be considered.

A top down selection of candidates may be used in the determination of those to be given further consideration in the assessment process.

Persons are entitled to participate in the appointment process in the official language of their choice. Applicants are asked to indicate their preferred official language in their application.

For this selection process, our intention is to communicate with applicants by e-mail (including sending invitations for written tests and interviews). Applicants who apply to this selection process must include in their application a valid e-mail address and make sure this address is functional at all times and accepts messages from unknown users.

All job applications must be submitted through the Government of Canada public service jobs website. Do not email, fax, or mail hard copy documents as these will not be accepted. To submit an application online, please click on the "apply now" button.

If you do not have Internet access in your home or through friends, relatives or neighbours, here are some suggested locations: campus career centers, libraries, community centers, Internet cafés and Services Canada. You may also call 1-800-O-Canada (1-800-622-6232), or TTY 1-800-926-9105, for information on the nearest public Internet access locations.

Persons with a disability preventing them from applying on-line are asked to contact 1-800-645-5605.

Applicants with disabilities: If you require special accommodation at any stage in the selection process, including technical aid to ensure an equitable assessment of your qualifications, please inform us by sending an e-mail to the following address: .

As a Separate Agency, the Office of the Superintendent of Financial Institutions (OSFI) appoints employees in accordance with the Public Service Employment Act (PSEA). OSFI is named in Schedule V of the Financial Administration Act (FAA) and it offers the same pension and benefits plans as the core Federal Public Service. In addition to this, OSFI employees obtain a minimum of 4 weeks of vacation leave per year, earn a competitive salary, and are eligible for an annual performance bonus.

Preference

Preference will be given to veterans and to Canadian citizens, in that order.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.

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