Looking for a bilingual Executive Assistant to the Chair! Are YOU the one?

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request special accommodation. All information received in relation to accommodation will be kept confidential.

Information on accommodation for persons with disabilities

Only applications submitted via this portal will be accepted. Applicants are not required to submit a cover letter. Instead, they are required to answer screening questions and provide the requested information through the Public Service Resourcing System (PSRS) online portal. As such, applicants must clearly demonstrate with specific and concrete examples, in their answers, how they meet the education and experience factors listed in the essential qualifications. Candidates will not be solicited for incomplete or missing information, and as such, may be eliminated from the selection process.

You must meet all essential qualifications in order to be appointed to the position. Management may select candidates based on any of the criteria included as part of this selection process (ie: asset qualifications, conditions of employment, geographic proximity to substantive work location or other merit criteria).

Positions to be filled: 1

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EDUCATION
Successful completion of a secondary school diploma or an acceptable combination of education, training and experience.

An "acceptable combination" is defined as 2 years of secondary school plus *significant experience working in the field of administration support combined with training related to office administrative support.

*"Significant experience" refers to the breadth and depth of experience and is defined as a combination of time spent doing the activity. Such experience is normally acquired when having performed the duties over a period of 2 years within the last 5 years.

Degree equivalency

EXPERIENCE
Experience in providing executive support to a senior manager.
Experience in liaising with internal and/or external stakeholders.
Experience in managing a senior manager's calendar and commitments.

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

EXPERIENCE
Experience working in a legal or administrative tribunal or court environment.
Experience using *CCM Mercury.
Experience in handling inquiries/requests from Minister’s office.
Experience in preparing presentations using software programs such as Microsoft Word, Microsoft PowerPoint and Microsoft Excel.
Experience as a member of the Canadian Armed Forces or the Royal Canadian Mounted Police.

*CCM Mercury is a software used to track all Ministerial and Executive correspondence.

The following will be applied / assessed at a later date (essential for the job)

Bilingual - Imperative (CCC/CCC)

Information on language requirements

Second Language Writing Skills Self-Assessment
In order to help you decide if you should apply to a bilingual position, an optional self-assessment of your writing skills in your second official language is available for you to take before completing your application.

For more information, please consult:
Unsupervised Internet Test of Second Language Writing Skills

KNOWLEDGE
Knowledge of the mandate of the Veterans Review and Appeal Board.

ABILITIES
Ability to plan and manage multiple priorities.
Ability to research, analyse, and summarize information.
Ability to coordinate projects.
Ability to communicate orally.
Ability to communicate in writing.

PERSONAL SUITABILITIES
Effective interpersonal skills
Initiative
Judgement
Dependability
Discretion

Conditions of employment

Secret security clearance

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the targeted groups when you apply.

Information on employment equity

ASSESSMENT
A written exam may be administered.

Reference checks may be sought.

An interview may be administered.

COMMUNICATION
It is the candidate’s responsibility to inform the department’s contact involved in this selection process of any change of contact information during the selection process and during the validity period of the pool.

Candidates must provide a valid email address as communication for this process will be conducted by email. It is the responsibility of the candidate to ensure accurate contact information is provided and updated as required. Candidates who apply to this selection process should include an email address that accepts email from unknown users (some email systems block these types of email).

OTHER INFORMATION
Please ensure that your Personal Record Identifier (PRI) is included in your application, if applicable.

The Public Service of Canada is also committed to developing inclusive, barrier-free selection processes and work environments. If contacted in relation to a job opportunity or testing, you should advise the Public Service Commission or the departmental official in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.

Preference

Preference will be given to veterans and to Canadian citizens, in that order.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.