Various Administrative Positions

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request special accommodation. All information received in relation to accommodation will be kept confidential.

Information on accommodation for persons with disabilities

Only applications submitted via this portal will be accepted. Applicants are not required to submit a cover letter. Instead, they are required to answer screening questions and provide the requested information through the Public Service Resourcing System (PSRS) online portal. As such, applicants must clearly demonstrate with specific and concrete examples, in their answers, how they meet the education and experience factors listed in the essential qualifications. Candidates will not be solicited for incomplete or missing information, and as such, will be eliminated from the selection process.

You must meet all essential qualifications in order to be appointed to the position. When a hiring manager identifies a need and conducts a search of the pool of candidates, management may select candidates based on any of the criteria included as part of this selection process (ie: asset qualifications, conditions of employment, geographic proximity to substantive work location or other merit criteria). Some essential and other qualifications will be assessed through your application. It is your responsibility to provide appropriate examples that illustrate how you meet each qualification. Failing to do so could result in your application being rejected.

Please note that candidates must complete the self-identification questionnaire when applying in order to be considered.

Intent of the process

This process can be used to staff various temporary and permanent positions. A list of candidates will be established as a result of this process and could be used to staff future needs at Veterans Affairs Canada and Veterans Review and Appeal Board. Position tenure, linguistic profiles or security requirements may vary according to the positions to be staffed.

This process could be used to fill positions in other regions than those mentioned above.

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EDUCATION
ED1 - Successful completion of a secondary school diploma or an acceptable combination of education, training and/or experience.

Degree equivalency

EXPERIENCE
EX1 - Experience providing administrative support services*

*Administrative support is defined as: managing agendas, scheduling and organizing meetings/teleconferences, preparing and collating meeting file folders and background materials, procuring office equipment and supplies, maintaining a filing system and other related duties.

EX2 - Experience providing client services.

EX3 - Experience using various software such as word processing, spreadsheets and email.

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

ASSET QUALIFICATIONS
AE1 - Experience coordinating administrative activities in the office of a senior manager.

AE2 - Experience working with financial information or financial documents such as budget tracking and forecasting, acquisition card reconciliation or petty cash.

AE4 - Experience in drafting, editing or verifying correspondence or reports.

AE5 - Experience in researching, extracting, compiling or manipulating data using information management systems.

AE6 - Experience in project coordination or management.

AE7 - Experience in supervising staff.

AE8 - Experience working in a human resources environment.

AE9 - Experience working in a corporate services environment.

AE10 - Experience working in an operational environment.

The following will be applied / assessed at a later date (essential for the job)

Various language requirements

Information on language requirements

COMPETENCIES
C1 - Reasoning Skills (General Competency Test: Level 1 (GCT1): https://www.canada.ca/en/public-service-commission/services/staffing-assessment-tools-resources/human-resources-specialists-hiring-managers/human-resources-toolbox/personnel-psychology-centre/consultation-test-services/public-service-commission-tests/general-competency-test-level-1-1-207.html)
C2 - Ability to prioritize
C3 - Dependability
C4 - Client service orientation
C5 - Effective interpersonal relationships
C6 - Communication Oral
C7 - Communication Written

Various linguistic requirements: English essential, French essential and Bilingual Imperative: BBB/BBB, CBC/CBC

The following may be applied / assessed at a later date (may be needed for the job)

OPERATIONAL REQUIREMENTS
May be required to work overtime on short notice.

Conditions of employment

Various security clearances depending on the position being staffed:

Reliability Status security clearance

Secret security clearance

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the targeted groups when you apply.

Information on employment equity

ASSESSMENT

A written exam may be administered.

Reference checks may be sought.

An interview may be administered.

LEAVE/ABSENCES DURING THIS SELECTION PROCESS: It is the responsibility of the candidate to notify the department’s contact of any pre-approved leave throughout the duration of the process in order to facilitate scheduling of evaluations. One (1) alternate date will be possible only if requested for the following reasons: 1) Medical reasons with doctor’s certificate 2) Death in your immediate family 3) Confirmation of pre-approved travel plans or training plans (made before the advertisement posting date) 4) Religious reasons or another reason that is considered reasonable by the assessment committee.


COMMUNICATION

It is the candidate’s responsibility to inform the department’s contact involved in this selection process of any change of contact information during the selection process and during the validity period of the pool.

Candidates must provide a valid email address as communication for this process will be conducted by email. It is the responsibility of the candidate to ensure accurate contact information is provided and updated as required. Candidates who apply to this selection process should include an email address that accepts email from unknown users (some email systems block these types of email).


OTHER INFORMATION

Candidates must meet all the essential qualifications to be appointed to a position.

Please ensure that your Personal Record Identifier (PRI) is included in your application, if applicable.

The Public Service of Canada is also committed to developing inclusive, barrier-free selection processes and work environments. If contacted in relation to a job opportunity or testing, you should advise the Public Service Commission or the departmental official in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.

Preference

Preference will be given to veterans and to Canadian citizens, in that order.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.