Supply Officer Trainee

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request special accommodation. All information received in relation to accommodation will be kept confidential.

Information on accommodation for persons with disabilities

***Contact information for 3 references***: name, email address and phone number of two (2) supervisors, one being your current supervisor, the other being a previous supervisor and a client or colleague.

***Telework and/or remote work will not be considered for this position***

Please ensure you read the poster thoroughly as the instructions contain important information that will be required in the application process. Failure to read the notes and follow the instructions could result in your application missing critical information thus providing for insufficient information for the screening committee to complete your assessment and resulting in your elimination from the process.

The screening committee will use your answers to the screening questions to assess how you meet the essential and asset qualifications (education and experiences). No other documents, such as cover letter, will be considered at this phase. To reinforce this procedure, the option to attach a cover letter has been deactivated in the system.

All screening questions must be answered. It is NOT sufficient to only state that the qualifications are met or to provide a listing of current or past responsibilities. Rather you must clearly demonstrate HOW, WHEN and WHERE the qualification was met through substantiation by examples.

You will not have further opportunity to provide additional information.

Duties

Not provided

Work environment

Why join the Procurement and Vendors Relations (PRV) team of Shared Services Canada?

Shared Services Canada (SSC) is changing the landscape of information technology for the Government of Canada. Our mandate is to modernize, secure, and support critical IT programs and services for Canadians. Procurement and Vendor Relations (PVR) is the procurement directorate for Shared Services Canada. From its creation 7 years ago, PVR has grown into a large and innovative procurement organization with 4 divisions working in support of SSC’s IT mandate.

Pursuing a career with us will provide you with an opportunity to learn and grow in a dynamic workplace. You will work collaboratively with strong teams made up of technical specialists in different domains such as Network, End User and Cyber and IT Security, including re-engineering GC-wide delivery of end-user devices and the ongoing maintenance of global electronic data and communications networks, as well as Data Centre, including CLOUD. Procurement and Vendors Relations has also procurement-related roles in Policy, Governance, Engagement, Training, and Business Systems.

At Procurement and Vendors Relations, we believe that innovation in procurement lies on the contribution and commitment of each employee. PVR offers a healthy and workplace-life balanced, fast-paced and diverse working environment, making way for creativity, a concern that is at the center of our procurement modernization.

Our offices are located at 180 Kent St., Ottawa, ON and 427 Albert St., Ottawa, ON.

Intent of the process

This process will be used to create a pool of partially or fully qualified candidates which could be used to staff PG-01 positions with various profiles, various security profiles, and various tenures within Shared Services in the National Capital Region only.

Job offers resulting from this process will be for either indeterminate, specified period (term) appointments or casual employment.

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

Contact information for 3 references.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EDUCATION

ED1: A secondary school diploma.

Degree equivalency

EXPERIENCE

EXP1: Recent* and significant** experience in providing service to clients;
EXP2: Significant** experience in the use of Microsoft Office software such as Word, Excel, Exchange or PowerPoint.

*Recent is defined as in the last 5 years.
**Significant is defined as 2 years where the experience was part of your core duties.

The following will be applied / assessed at a later date (essential for the job)

Various language requirements
English Essential
Bilingual Imperative BBB/BBB

Information on language requirements

Second Language Writing Skills Self-Assessment
In order to help you decide if you should apply to a bilingual position, an optional self-assessment of your writing skills in your second official language is available for you to take before completing your application.

For more information, please consult:
Unsupervised Internet Test of Second Language Writing Skills

KNOWLEDGE

K1: Knowledge of SSC’s Mandate.

ABILITIES

A1: Ability to organize workload and manage time in order to deal with changing priorities and demands;
A2: Ability to communicate effectively in writing;
A3: Ability to communicate effectively orally;
A4: Ability to pay attention to detail.

PERSONAL SUITABILITY

PS1: Teamwork;
PS2: Judgment;
PS3: Initiative;
PS4: Client Service Orientation.

The following may be applied / assessed at a later date (may be needed for the job)

ASSET QUALIFICATIONS

EDUCATION

AED1: Graduation with a degree from a recognized post-secondary institution with an acceptable specialization in a field related to the position such as; procurement, administration, finance, accounting, law or commerce, or in any other field relevant to the work to be performed.

Definition of Recognized post-secondary institution:

A public or private institution that has been given authority to grant degrees, diplomas, and other credentials by a public or private act of a provincial/territorial legislature or through a government-mandated quality assurance mechanism. For greater certainty, also included are institutions authorized to grant specific academic credentials for specific academic programs

https://www.cicic.ca/868/search_the_directory_of_educational_institutions_in_canada.canada

Degree equivalency

EXPERIENCE

AEXP1: Experience providing advice to clients on procurement policies or procedures;
AEXP2: Experience in the procurement or contract management of goods and/or services or constructions or supply chain management;
AEXP3: Experience conducting procurement related activities in the Federal Government;
AEXP4: Experience in negotiations;
AEXP5: Experience in electronic file management;
AEXP6: Significant* experience reviewing and analyzing documents;
AEXP7: Experience using an Enterprise Resource Planning System such as SAP;
AEXP8: Supervisory experience.

OPERATIONAL REQUIREMENTS

- Willingness and ability to work overtime on short notice.

Conditions of employment

Reliability Status security clearance

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the targeted groups when you apply.

Information on employment equity

- A written examination may be administered;
- An interview may be administered;
- Reference checks will be sought;

Assessment is planned to occur on an ongoing basis. Failure to attend assessments as scheduled may result in the rejection of your candidacy.

A random and/or top down selection of candidates may be used at any point in the determination of those to be given further consideration in the assessment process.

Candidates are entitled to participate in the appointment process in the official language of their choice.

Candidates must meet all of the essential qualifications noted in the Statement of Merit Criteria to be appointed to a position. A candidate may be appointed to a position even though he/she does not meet any or all of the asset qualifications or operational requirements. However, meeting these criteria is desirable and may be a deciding factor in choosing the person to be appointed.

To be able to manage the number of applicants in this selection process, our management may choose to use a top-down selection, random selection, or any other additional qualifications as outlined in the statement of merit criteria, in order to determine the number of candidates who will go through the following phase of the assessment. If after the use of these strategies, other needs arise; our management may proceed with the evaluation by including candidates who qualified and who obtained a lower passing grade, or by using any other strategy.

Acknowledgment of receipt of applications will not be sent; only candidates who will be considered further in this process may be contacted.

Preference

Preference will be given to veterans and to Canadian citizens, in that order.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.