Administrative Officer

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request special accommodation. All information received in relation to accommodation will be kept confidential.

Information on accommodation for persons with disabilities

Intent of the process

The intent of this selection process is to create a pool of qualified candidates to be used to staff position(s) in the offices of Regional Director General/Associate Regional Director General and Fisheries Management. A pool of qualified candidates will be established and may be used to staff these positions and other similar or lower level positions on an indeterminate, Specified Period (Term) and Acting basis within Fisheries & Oceans, Newfoundland & Labrador Region.

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

Education:

Successful completion of a post-secondary school diploma with a specialization in Business or Office Administration Studies, or an acceptable combination of education, training and/or experience. (Acceptable combination secondary school with at least 5 years of experience and training.)

Degree equivalency

Experience:

Experience in communicating with internal/external clients/stakeholders.

Experience using software applications including Microsoft Outlook, Word, Excel and PowerPoint.

Experience in managing correspondence/information, including proofreading and editing correspondence for the purpose of quality.

Experience in planning, organizing and prioritizing.

Experience in analyzing, consolidating and summarizing information.

Abilities:
Ability to Communicate in writing.

Personal Suitability:
Judgement
Dependability
Effective Interpersonal Relations

The following will be applied / assessed at a later date (essential for the job)

English essential

Information on language requirements

Abilities:
Ability to Communicate orally.

The following may be applied / assessed at a later date (may be needed for the job)

Asset Qualifications:

Experience in using correspondence tracking systems such as but not limited to EKME, CGDOCS, GCCMS.

Experience in Document, Data or Information Management.

Experience in the use of financial tracking systems such as but not limited to SAP, ORACLE, MRS and/or Abacus.

Experience in monitoring budgets and conducting analysis to make recommendations.

Experience in the use of travel management system to make travel arrangements and produce travel expense claims.

Experience in communicating with senior level positions in government and/or private sector.

Experience in working with the policies and procedures associated with ministerial correspondence.

Experience in processing Access to Information and Privacy (ATIP) requests.

Experience in providing administrative support in the area of contracting, procurement or material management.

Experience in entering and extracting data from various sources to prepare reports.

Experience in reviewing, researching and gathering information from various sources to inform managers.

Experience in the preparation and provision of minutes and records of decisions.

Experience in managing the agenda and coordinating the daily operations and activities of a Senior Official’s office including: organizing meetings, maintaining calendars, managing emails, making travel arrangements and claims, purchasing goods and providing financial information and advice.

Experience in assessing priorities and needs and in dispatching/assigning action request on behalf of senior officials to appropriate personnel for action and follow-up.

Organizational Needs:
Membership in one of the designated Employment Equity groups.

Conditions of employment

Reliability and Security: Various requirements depending on the position, including Secret & Reliability

Other Conditions of Employment:

Willingness to work overtime
Willingness to work flexible hours depending on operational requirements
Valid Driver's Licence (may be required for some positions)
Willingness to Travel (may be required for some positions)

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the targeted groups when you apply.

Information on employment equity

You will be required to show how you demonstrate the essential qualifications (i.e. Education, Experience And Abilities) for the assessment by answering online screening/text questions. It is not sufficient to only state that the qualifications are met or to provide a listing of current or past responsibilities. Rather you must clearly demonstrate how, when, and where the qualification was met through substantiation by examples. Information on your described skills, experience, etc. provided in screening questions should be supported by your resume. Failure to provide the above information in the format required may result in your application being rejected from the process.

IMPORTANT: Judgement, Dependability and Effective Interpersonal Relationships will be assessed through the questions pertaining to each of these criteria. Failure to meet the required pass mark on one or more of the questions will result in your permanent elimination from this selection process. Consultation of any external resources when answering these questions is strictly forbidden.

The ability to communicate in writing will be assessed through your application, including your resume and responses to the screening/text questions you will be required to answer when submitting your application online.

All communication relating to this process, including email correspondence and telephone conversations, may be used in the assessment of qualifications. It is the responsibility of the candidate to ensure accurate contact information is provided and updated as required.

Candidates will not be contacted for missing or incomplete information.

An interview may be administered.

Candidates must meet the essential qualifications to be appointed to a position.

Reference checks may be sought

A random and/or top down selection of candidates may be used in the determination of those to be given further consideration in the assessment process.

Depending on the position being staffed, any of the asset qualifications may also be deemed as an essential qualification and only candidates and persons with a priority entitlement who possess those qualifications will be considered for that specific vacancy. Please indicate if you possess any of the asset qualification in your application .

Current employees of the Public Service of Canada please note that a pool of qualified candidates may be established and may be used to staff similar positions, on an indeterminate, specified period or acting basis. Please clearly identify your substantive group and level/employment status on your CV and/or application form.

You must provide upon request proof of your education credentials and occupational certification (original documents only )

Preference

Preference will be given to veterans and to Canadian citizens, in that order.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.