Looking for a Bilingual Executive Assistant / Administrative Assistant!

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request special accommodation. All information received in relation to accommodation will be kept confidential.

Information on accommodation for persons with disabilities

Only applications submitted via this portal will be accepted. Applicants are not required to submit a cover letter. Instead, they are required to answer screening questions and provide the requested information through the Public Service Resourcing System (PSRS) online portal. As such, applicants must clearly demonstrate with specific and concrete examples, in their answers, how they meet the education and experience factors listed in the essential qualifications. Candidates will not be solicited for incomplete or missing information, and as such, will be eliminated from the selection process.

You must meet all essential qualifications in order to be appointed to the position. When a hiring manager identifies a need and conducts a search of the pool of candidates, management may select candidates based on any of the criteria included as part of this selection process (ie: asset qualifications, conditions of employment, geographic proximity to substantive work location or other merit criteria). Some essential and other qualifications will be assessed through your application. It is your responsibility to provide appropriate examples that illustrate how you meet each qualification. Failing to do so could result in your application being rejected.

Work environment

Are you interested to work as an Administrative or Executive Assistant in a work environment that values Integrity, Respect, Service Excellence, Teamwork and a Balance work life? If so, we are looking for bilingual, organized, motivated individuals with good interpersonal skills to seek an employment with us at Veterans Affairs Canada.

Intent of the process

This process can be used to staff various temporary and permanent positions. A list of candidates will be established as a results of the process and could be used to staff future needs at the Veterans Affairs Canada and Veterans Review and Appeal Board. Position tenure or security requirements may vary according to the positions to be staffed.

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EDUCATION
Secondary school diploma

Degree equivalency

EXPERIENCE
Experience providing customer or client service in a professional work environment.

Experience using e-mail, word processing and spreadsheet software programs.

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

ASSET QUALIFICATIONS

EDUCATION
Successful completion of a post-secondary school certificate or diploma (awarded by a community college, a CEGEP, or a technical college) in office administration or in any other field relevant to the work to be performed.

Graduation with a degree from a recognized post-secondary institution in any field relevant to the work to be performed.

* Degree = Bachelor's degree or higher studies

Degree equivalency

EXPERIENCE
Experience Managing a Calendar

Experience in the Preparation of Documents for approval.

Experience as a member of the Canadian Armed Forces.

Experience in providing administrative support services in an office environment.*

*Administrative support services is defined as including the following: managing agendas or calendars, scheduling and organizing meetings/teleconferences, preparing and collating meeting file folders and background materials, making travel and / or hospitality arrangements, processing travel claims, procuring office equipment and supplies, maintaining a filing system, and other related duties.

Experience in planning and organizing workshops or special events.

Experience using an electronic filing system.

Experience in interpreting and applying legislation and policy.

The following will be applied / assessed at a later date (essential for the job)

Bilingual - Imperative (CBC/CBC)

Information on language requirements

Second Language Writing Skills Self-Assessment
In order to help you decide if you should apply to a bilingual position, an optional self-assessment of your writing skills in your second official language is available for you to take before completing your application.

For more information, please consult:
Unsupervised Internet Test of Second Language Writing Skills

ABILITIES
Ability to organize and prioritize workload in order to meet deadlines.
Ability to solve problems.
Ability to communicate orally.
Ability to communicate in writing.

PERSONAL SUITABILITY
Initiative
Effective interpersonal relationships
Service orientation

The following may be applied / assessed at a later date (may be needed for the job)

In support of achieving a diversified workforce, consideration may be given to candidates who self-identify as belonging to one (1) of the designated employment equity groups under the Employment Equity Act: women; Aboriginal peoples; visible minorities; persons with disabilities.

Placement of individual(s) who have been affected by Workforce Adjustment.
Preference will be given to veterans and to Canadian citizens, in that order.

OPERATIONAL REQUIREMENTS
May require the ability to work overtime.

Conditions of employment

Secret security clearance

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the targeted groups when you apply.

Information on employment equity

ASSESSMENT
A written exam may be administered.

Reference checks may be sought.

An interview may be administered.

LEAVE/ABSENCES DURING THIS SELECTION PROCESS: It is the responsibility of the candidate to notify the department’s contact of any pre-approved leave throughout the duration of the process in order to facilitate scheduling of evaluations. One (1) alternate date will be possible only if requested for the following reasons: 1) Medical reasons with doctor’s certificate 2) Death in your immediate family 3) Confirmation of pre-approved travel plans or training plans (made before the advertisement posting date) 4) Religious reasons or another reason that is considered reasonable by the assessment committee.

COMMUNICATION
It is the candidate’s responsibility to inform the department’s contact involved in this selection process of any change of contact information during the selection process and during the validity period of the pool.

Candidates must provide a valid email address as communication for this process will be conducted by email. It is the responsibility of the candidate to ensure accurate contact information is provided and updated as required. Candidates who apply to this selection process should include an email address that accepts email from unknown users (some email systems block these types of email).

OTHER INFORMATION
Candidates must meet all the essential qualifications to be appointed to a position.

Please ensure that your Personal Record Identifier (PRI) is included in your application, if applicable.

The Public Service of Canada is also committed to developing inclusive, barrier-free selection processes and work environments. If contacted in relation to a job opportunity or testing, you should advise the Public Service Commission or the departmental official in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.

Preference

Preference will be given to veterans and to Canadian citizens, in that order.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.