Speed Staffing-Administrative Assistant & Support(various positions) |Developmental Program Officer

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request special accommodation. All information received in relation to accommodation will be kept confidential.

Information on accommodation for persons with disabilities

This job posting is part of a speed staffing initiative. What does this mean? Candidates who pass the preliminary stages will be invited to the speed staffing event in Montréal on Saturday, November 3, 2018. Conditional offers will be made on the spot! Certain candidates will be invited at a later date for future opportunities. We look forward to meeting you!

Duties

Administrative Assistant and Support (various positions) - CR-05 & AS-01

Do you cope easily with an environment where priorities are shifting and tasks are varied? Are you known for your professionalism, self-reliance, effectiveness and sense of organization? The administrative professionals we are seeking must be able to provide our clients and employees with quality administrative support. They may sometimes also have to manage directors’ appointment books and e-mail accounts. Proven open-mindedness and promptness to show initiative in order to forestall obstacles are among the behaviours we are looking for in our administrative professionals. If you enjoy helping others, this opportunity is for you!

Developmental Program Officer - PM-01

Are you known for your aptitude for excellent client service? If you like advising and maintaining links with a variety of partners, this job could be for you! As a trainee program officer, you need excellent communication skills and you must be conversant with information analysis. Your knowledge of basic project management principles will enable you to conduct research, collect and synthesize the data needed for the organization’s decision-making. Such professionals are sought after, and the development and promotion opportunities in our organization are great!

Work environment

Because it has only recently been created, the Department of Indigenous Services Canada (ISC) provides a dynamic work environment that is open to transformation. In this spirit, ISC works with many partners to improve access to high-quality services for First Nations, Inuit and Métis. Our vision is to support and empower Indigenous people to independently deliver services tailored to the socio-economic conditions of their communities.

The ISC Quebec office is located in the Saint-Roch area, in the heart of downtown Quebec City. The regional office team is composed of nearly 180 employees with various professional profiles. Not only will you be able to discover great nearby restaurants and shops in your free time, but there are also parks and walking trails close-by. Employees have access to a number of amenities, including showers and secure bike parking, not to mention easy access to the transit network.

ISC is an employer that prioritizes its employees’ well-being. We offer an open and respectful work environment, many ongoing learning opportunities, advancement possibilities, competitive benefits, as well as flexible work schedules to achieve work life balance. The Quebec office benefits from a dynamic environment that is enhanced by the high participation rate of employees in social activities.

Candidates who are not federal public service employees and live outside Quebec City may be eligible for the Relocation Program, which provides newly appointed employees with up to $5,000.

Intent of the process

This process it to staff various temporary and permanent positions. A list of candidates will be established as a result of this process and could be used to staff future needs at Indigenous Services Canada as well as Fisheries and Oceans Canada in the Quebec region (Mainly in Quebec city and Montreal). Position tenure, linguistic profiles or security requirements may vary according to the positions to be staffed.

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

Education requirements
• Candidates must hold a high school diploma or demonstrate that they have an acceptable combination of education, training or experience.

Degree equivalency

Professional requirements
• Candidates must have relevant experience in client service functions.
• They must also have relevant experience in administrative support functions.

*Though not exhaustive, administrative support functions may include one or more of the following activities: managing an electronic calendar in support of a superior; processing business travel claims; processing business financial activities; processing correspondence; coordinating administrative activities; organizing the logistics of meetings or conferences; etc.

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

Candidate who possess one or more of the following professional requirements are invited to demonstrate them in their applications, since they may be considered as an asset:

• Relevant experience in human resources functions.
• Relevant experience in financial functions (examples: budget tracking, entering information in a financial system, processing work orders, processing invoices, etc.).
• Relevant experience in functions or services for Indigenous people.
• Relevant experience in database functions.
• Relevant experience in coordinating requests made under the Access to Information Act.

The following will be applied / assessed at a later date (essential for the job)

Various language requirements
The majority of positions are bilingual at the intermediate level (imperative BBB/BBB), though some require mastery of French only (French essential).

Information on language requirements

Second Language Writing Skills Self-Assessment
In order to help you decide if you should apply to a bilingual position, an optional self-assessment of your writing skills in your second official language is available for you to take before completing your application.

For more information, please consult:
Unsupervised Internet Test of Second Language Writing Skills

Professional abilities
Candidates must possess the following :
• Ability to provide quality client service;
• Ability to communicate effectively in writing;
• Ability to communicate effectively orally;
• Demonstrates integrity and respect;
• Thinking things through;
• Working effectively with others;
• Demonstrates initiative and being action-oriented.

The following may be applied / assessed at a later date (may be needed for the job)

Indigenous Services Canada is committed to having a skilled and diversified workforce representative of the population its serve. In support of our strategy to achieve our employment equity goals, preference may be given to candidates who, at the time of application, indicate that they are belonging to one of the following Employment Equity groups (self-declaration): Aboriginal peoples, Women, Visible Minorities and Persons with Disabilities.

Conditions of employment

Obtain a reliability or secret level security clearance.

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the targeted groups when you apply.

Information on employment equity

All job applications must be submitted via the GC Jobs website.

For this selection process, it is our intention to communicate with candidates via the GC Jobs website for screening and assessment purposes; this will include communication of screening results and invitations to the evaluations. To that end, candidates must include a valid e-mail address in their application.

The candidates will have to provide proof of their education credentials to confirm that they have the required studies, if required.

Several methods of assessment will be used to assess potential candidates (written exam, interview, reference check, etc.).

In order to manage the number of applications in this selection process, management may use top-down or random selection at various steps in the process to determine the number of candidates who will continue in the process.

Candidates from outside the federal Public Service may be required to pay for their own travel expenses for assessment.

Preference

Preference will be given to veterans and to Canadian citizens, in that order.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.