Executive Assistant/Administrative Officer

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request special accommodation. All information received in relation to accommodation will be kept confidential.

Information on accommodation for persons with disabilities

You will be required to complete an online experience questionnaire when you apply. The information you provide in the questionnaire must be true. You must respond to all statements in all categories in order to proceed to the next steps.

When answering the screening questions you must provide concrete and detailed examples to clearly demonstrate how you meet the qualification. We can’t make any assumptions about your experience. Simply saying you have the required qualifications or listing your current duties is not enough. Instead, provide concrete and detailed examples that clearly explain where, when, and how you gained the experience. We’ll only use your résumé as a secondary source of information. The breadth and depth of experience may be considered during screening, assessment and/or selection of candidates.

Work environment

Indigenous Services Canada (ISC) has an interesting and unique mandate by playing a role in supporting services and programs in communities such as health, education, economic development, housing, community infrastructure and social support. In the context of reconciliation, ISC supports Aboriginal peoples (First Nations, Inuit and Métis) in their efforts to improve social well-being and economic prosperity to the benefit of all Canadians.

In the First Nations and Inuit Health Branch (FNIHB) of Indigenous Services Canada, we strive to provide access to quality health services, improve health outcomes, and support greater control of the health system by First Nations and Inuit. By joining our team, you will have opportunity to provide direct support to health services and community based programming. You will build and support strong working relationships with First Nations and Inuit communities, families, and individuals, with a focus on improving health outcomes and reducing health risks.

In addition to your Indigenous Services Canada colleagues, your diverse team will consist of other federal departments, provincial partners, and members of the First Nations and Inuit communities FNIHB supports.

Intent of the process

Please be advised this process will be used to staff positions in the new department of Indigenous Services Canada. The creation of the department of Indigenous Services Canada is an important development in our renewed relationship with Indigenous peoples. These structural changes will allow our government to work more effectively with Indigenous partners to provide services that improve people’s day-to-day quality of life.

A pool of qualified candidates will be established and may be used to staff similar term and/or permanent positions, actings, assignments/secondments, or deployments in Regina.

Positions to be filled: 1

Information you must provide

Your résumé.

A covering letter in 500 words (maximum)

Contact information for 3 references.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

Successful completion of secondary school education or an acceptable combination of education, training and/or experience related to the position.

Degree equivalency

Experience in providing administrative support services for a manager or senior level manager (such as coordinating correspondence with managers/clients/stakeholders, scheduling of meetings, managing a calendar, making travel arrangements).
Experience providing financial support services (such as processing travel claims, purchasing, contract arrangements, administering a budget)
Experience providing basic human resources support services (such as forms, collaboration with Human Resources and Finance, correspondence with candidates)
Experience in providing advice to managers or senior level managers on policies and/or procedures (such as financial, human resources, procurement)

The following will be applied / assessed at a later date (essential for the job)

English essential

Information on language requirements

- Works independently
- Dependability/Reliability
- Judgement
- Written communication
- Oral communication
- Initiative
- Planning/Organizing/Monitoring
- Respect for Diversity
- Aboriginal Cultural Competency

**Please note, the definition of Aboriginal Cultural Competency is:
The term Aboriginal cultural competency includes knowledge of Aboriginal peoples and refers to the ability to work effectively with Aboriginal peoples from different cultural backgrounds, or in settings where several cultures co-exist. It includes the ability to communicate and understand the culture, and behaviours of other individuals and groups, and to make appropriate recommendations.

The following may be applied / assessed at a later date (may be needed for the job)

Experience working with First Nation clients, communities, organizations and stakeholders
Experience in the use of financial management system SAP.

ISC is committed to a workforce that is culturally sensitive and representative of its Aboriginal partners.

In alignment with the APEP in support of strategically increasing Aboriginal representation in areas having the most impact on program delivery and health outcomes of FNIHB’s target population, selection may be limited to candidates self-identifying as belonging to Aboriginal peoples. Aboriginal candidates must use the Affirmation of Aboriginal Affiliation Form (AAAF).

Operational Requirements
May be required to work overtime and/or weekends in the case of a public health emergency
Availability for occasional travel if required

Conditions of employment

Secret security clearance

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the targeted groups when you apply.

Information on employment equity

Persons are entitled to participate in the appointment process in the official language of their choice.

Applicants are asked to indicate their preferred official language in their application.

All communication throughout the entire staffing process, including email correspondence may be used in the assessment of qualifications.

We will communicate with applicants by e-mail. It is your responsibility to verify your e-mails regularly to ensure that you do not miss out on any opportunities. Failure to respond in the prescribed timeframe will result in your application not being referred to the hiring manager. The applicant shall ensure that the e-mail address provided is valid and make sure this address is functional at all times and accepts messages from unknown users.

We may assess the essential and asset qualifications using interviews, written tests, reference or a combination of these methods.

Candidates from outside the public service may be required to pay for travel and relocation costs associated with this selection process.

Other sources of information (such as performance agreements, work samples, board member knowledge, etc.) may be used to assess the criteria identified on the Statement of Merit Criteria.

Proof of education will be required. Candidates with foreign credentials must provide proof of Canadian equivalency. Consult the Canadian Information Centre for International Credentials for further information at http://www.cicic.ca.

If you do not respond to our communications we will interpret this as your withdrawal from the process.

A top down approach may be used to assess candidates.

Preference

Preference will be given to veterans and to Canadian citizens, in that order.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.