Administrative Assistant or Program Support Clerk

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request special accommodation. All information received in relation to accommodation will be kept confidential.

Information on accommodation for persons with disabilities

You will be required to complete an online experience questionnaire when you apply. The information you provide in the questionnaire must be true. You must respond to all statements in all categories in order to proceed to the next steps.

When answering the screening questions you must provide concrete and detailed examples to clearly demonstrate how you meet the qualification. We can’t make any assumptions about your experience. Simply saying you have the required qualifications or listing your current duties is not enough. Instead, provide concrete and detailed examples that clearly explain where, when, and how you gained the experience. We’ll only use your résumé as a secondary source of information. The breadth and depth of experience may be considered during screening, assessment and/or selection of candidates.

Work environment

Are you passionate about seeing people live healthy and fulfilling lives? Do you want to make a positive impact on First Nations and Inuit communities in Saskatchewan? If so, we’d love to hear from you! In the First Nations and Inuit Health Branch (FNIHB) of Indigenous Services Canada (ISC), we strive to provide access to quality health services, improve health outcomes, and support greater control of the health system by First Nations and Inuit. The Business Operations Unit offers a challenging, diverse, and enriching work environment for all employees as well as a whole range of resources and services to enhance your career.

Intent of the process

This is an anticipatory process. A pool of qualified candidates may be established and may be used in the future to fill similar positions of various tenures (such as temporary, permanent, acting, assignments/secondments, and deployments).

The intent is to staff this position via the Aboriginal Peoples Employment Program, which aims to strategically increase Aboriginal representation within First Nations and Inuit Health Branch. As such, Organizational Needs may be applied and first consideration may be given to candidates self-identifying as belonging to Aboriginal peoples.

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

Contact information for 3 references.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

Successful completion of secondary school or an acceptable combination of education, training, and/or experience.

Degree equivalency

Recent* experience in providing clerical administration support in the form of general office procedures, such as typing, photocopying, filing, or data entry.

Recent* experience providing service to clients or the general public via phone, email or in person.

Recent* experience providing financial administrative support

Significant and recent experience* working with computer software and programs for word processing, databases and spreadsheet applications.

Experience in working effectively with First Nations, Inuit or Métis

Recent is defined as experience normally acquired within the last five (5) years.
Significant is defined as the depth and breadth of experience normally acquired over a period of two (2) years.

The following will be applied / assessed at a later date (essential for the job)

English essential

Information on language requirements

Core Competencies:
-Communication (Oral)
-Communication (Written)
-Dependability

Organizational Competencies:
-Respectful of Diversity
-Aboriginal Cultural Competency

Behavioural Competencies:
-Attention to Detail
-Initiative
-Planning/Organizing/Monitoring
-Teamwork and Cooperation
-Judgement

Operational requirements:
-May be required to work overtime on occasion
-Possession of a valid Class V driver’s licence or the personal mobility to the degree associated with the possession of a valid Class V driver’s licence
-May be required to do heavy lifting and carrying – up to 25lbs

The following may be applied / assessed at a later date (may be needed for the job)

Experience working with contracts, grants, and contribution agreements

Experience providing record management services such as classifying, coding, indexing, cross-referencing, filing, retrieving, retention, archiving or destroying

Experience in purchasing of office supplies or inventory control

Experience with office reception procedures

Experience in fleet administration

Organizational Needs:
Indigenous Services of Canada (ISC) is committed to Employment Equity. In order to ensure a diversified workforce, preference may be given to candidates self-identifying as belonging to one or more of the following Employment Equity groups: aboriginal peoples, persons with disabilities and members of visible minority groups provided the candidate meets all essential qualifications listed on the job opportunity notice and any applicable asset qualification(s).

ISC is committed to a workforce that is culturally sensitive and representative of its Aboriginal partners.

In alignment with the Aboriginal Peoples Employment Program (APEP) in support of strategically increasing Aboriginal representation in areas having the most impact on program delivery and health outcomes of FNIHB’s target population, selection may be limited to candidates self-identifying as belonging to Aboriginal peoples. Aboriginal candidates must use the Affirmation of Aboriginal Affiliation Form (AAAF)

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the targeted groups when you apply.

Information on employment equity

All communication throughout the entire staffing process, including email correspondence may be used in the assessment of qualifications.

We will communicate with applicants by e-mail. It is your responsibility to verify your e-mails regularly to ensure that you do not miss out on any opportunities. Failure to respond in the prescribed timeframe will result in your application not being referred to the hiring manager. The applicant shall ensure that the e-mail address provided is valid and make sure this address is functional at all times and accepts messages from unknown users.

We may assess the essential and asset qualifications using interviews, written tests, reference or a combination of these methods.

Candidates from outside the public service may be required to pay for travel and relocation costs associated with this selection process.

Other sources of information (such as performance agreements, work samples, board member knowledge, etc.) may be used to assess the criteria identified on the Statement of Merit Criteria.

Proof of education will be required. Candidates with foreign credentials must provide proof of Canadian equivalency. Consult the Canadian Information Centre for International Credentials for further information at http://www.cicic.ca.

If you do not respond to our communications within the specified time frames, we will interpret this as your withdrawal from the process.

Preference

Preference will be given to veterans and to Canadian citizens, in that order.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.