Project and Administrative Officer (Events)

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request special accommodation. All information received in relation to accommodation will be kept confidential.

Information on accommodation for persons with disabilities

To apply for this process, you:
• don’t need to provide a cover letter (just a résumé)
• answer the pre-screening questions online

When answering the pre-screening questions, you must provide specific examples to clearly demonstrate how you meet the qualification. We can’t make any assumptions about your experience. Simply saying you have the required qualifications or listing your current duties is not enough. Instead, provide concrete and detailed examples that clearly explain where, when, and how you gained the experience. We’ll only use your résumé as a secondary source of information. If you don’t clearly demonstrate you have the required experience, we won’t ask for additional information and you may be screened out.

Only on-line applications will be accepted. All job applications must therefore be submitted through the Public Service Resourcing System (PSRS). Persons with disabilities preventing them from applying on-line are asked to contact the Public Service Commission at 1-800-645-5605.

Intent of the process

A pool of qualified candidates may be created to staff similar positions at this group and level with various linguistic profiles and security requirements, conditions of employment as well as various tenures.

Positions to be filled: 1

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

Education:
A secondary school diploma or combination of education, training and/or experience.

Degree equivalency

Experience:

a) Experience in liaising with clients and senior officials.

b) Significant* experience in coordinating the logistics** related to the organization of conferences, meetings or other virtual or in-person events.

c) Experience in development of event budgets and reports (such as participant feedback summaries, evaluations, or forecast and actual budget reports).

d) Experience in managing and maintaining various types of documents such as master membership lists, participants and coordinates’ lists, logistical requirements and protocols.

* Significant experience refers to depth and breadth of experience normally acquired through the performance of duties for at least 18 months.
** ‘Logistics’ includes but is not limited to: arranging hospitality and audio-visual equipment, booking venues and room set up, managing participant registration.

The following will be applied / assessed at a later date (essential for the job)

Bilingual - Imperative (BBB/BBB)

Information on language requirements

Knowledge:

a) Knowledge of Microsoft Office software, in particular Excel and Powerpoint.

Abilities:

a) Ability to concurrently manage multiple projects and tasks, and effectively deal with changing priorities.

b) Ability to organize with attention to detail.

c) Ability to set priorities and meet deadlines.

d) Ability to communicate effectively orally.

e) Ability to communicate effectively in writing.

Personal Suitability:

a) Reliability
b) Effective interpersonal skills
c) Initiative
d) Judgment
e) Respectful of diversity

The following may be applied / assessed at a later date (may be needed for the job)

Asset Education:

Diploma in project or conference/event management.

Degree equivalency

Asset Experience:

a) Experience using various tools and technologies to manage networks and deliver events (e.g. Customer Relationship Management (CRM) systems, surveys, social media and other web 2.0 platforms, virtual meeting software, interactive event tools, etc).

b) Experience with basic coding or programming.

Asset Knowledge:

a) Knowledge of Government of Canada policies and directives related to event, hospitality and travel.

b) Knowledge of project management principles and methods.

OPERATIONAL REQUIREMENTS:

Willingness and ability to work overtime on occasion.

Conditions of employment

Reliability Status security clearance

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the targeted groups when you apply.

Information on employment equity

Reference checks may be sought.

An interview may be administered.

A test may be administered.

Persons are entitled to participate in the appointment process in the official language of their choice.

Preference

Preference will be given to veterans and to Canadian citizens, in that order.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.