Information Management Specialist

Update: The posting period has been extended until 14-10-2018.

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request special accommodation. All information received in relation to accommodation will be kept confidential.

Information on accommodation for persons with disabilities

PLEASE NOTE: Candidates shall submit their application online via the GC Jobs website, as they will be asked to complete screening questions in which they must clearly demonstrate how they meet the education and experience criteria listed in the essential qualifications.

Duties

The Information Mangement Specialist performs the implementation and monitoring of classification plans and retention schedules, verifies and analyzes the content of records and documents for classification purposes, and performs data quality and compliance monitoring for legal, regulatory and administrative requirements.

In addition, working as specialist gives you the opportunity to participate in testing national and regional systems, analyze requirements, provide advice and training to internal clients. Finally, the specialist supports the Information Management Team Leader in performing other related tasks.

Work environment

Because it has only recently been created, the Department of Indigenous Services Canada (ISC) provides a dynamic work environment that is open to transformation. In this spirit, ISC works with many partners to improve access to high-quality services for First Nations, Inuit and Métis. Our vision is to support and empower Indigenous people to independently deliver services tailored to the socio-economic conditions of their communities.

The ISC Quebec office is located in the Saint-Roch area, in the heart of downtown Quebec City. The regional office team is composed of nearly 180 employees with various professional profiles. Not only will you be able to discover great nearby restaurants and shops in your free time, but there are also parks and walking trails close-by. Employees have access to a number of amenities, including showers and secure bike parking, not to mention easy access to the transit network.

ISC is an employer that prioritizes its employees’ well-being. We offer an open and respectful work environment, many ongoing learning opportunities, advancement possibilities, competitive benefits, as well as flexible work schedules to achieve work life balance. The Quebec office benefits from a dynamic environment that is enhanced by the high participation rate of employees in social activities.

Candidates who are not federal public service employees and live outside Quebec City may be eligible for the Relocation Program, which provides newly appointed employees with up to $5,000.

Intent of the process

The immediate intent of this selection process is to staff a term position.

Following the evaluation of applications, a pool will be created and could be used to staff similar or identical positions in Indigenous Services Canada (ISC) or other Federal Departments with various linguistic profiles as well as tenures and/or security clearance, which may vary according to the position being staffed.

Positions to be filled: 1

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

A diploma from a recognized post-secondary educational institution in documentation, archival, library or other information management related to the position.

Degree equivalency

Recent* experience in the use of an electronic document management system;
Experience in classifying and indexing electronic and paper files;
Experience in providing client service;
Experience in delivering training sessions.

* Recent refers to a minimum of 6 months of experience in the last two (2) years.

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

Experience in the use of document management systems used within the federal public service (GCdocs, CIDM, Livelink, etc.)

The following will be applied / assessed at a later date (essential for the job)

Bilingual - Imperative (BBB/BBB)

Information on language requirements

Second Language Writing Skills Self-Assessment
In order to help you decide if you should apply to a bilingual position, an optional self-assessment of your writing skills in your second official language is available for you to take before completing your application.

For more information, please consult:
Unsupervised Internet Test of Second Language Writing Skills

Knowledge of policies, directives, standards and/or guidelines that direct and support information management within the Government of Canada;
Knowledge of information management systems;
Knowledge of concepts and methodologies related to information management;
Knowledge of Microsoft Office Suite.

Ability to provide advice, support and training to users in the field of document management;
Ability to analyze and solve document management complex problems;
Ability to communicate effectively orally.

Client service focus.
Thinking things through.
Initiative.
Working effectively with others.

The following may be applied / assessed at a later date (may be needed for the job)

ORGANIZATIONAL NEEDS

Indigenous Services Canada is committed to having a skilled and diversified workforce representative of the population we serve. In support of our strategy to achieve employment equity goals, selection may be limited to candidates self-identifying as belonging to one of the following Employment Equity groups: Women, Aboriginal peoples, Visible Minorities, and Persons with Disabilities.

Conditions of employment

Security Clearance: Secret.
Willingness and ability to work overtime.

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the targeted groups when you apply.

Information on employment equity

Several methods of assessment may be used to assess potential candidates (written/practical exam, interview, reference check, role play, situational exercise, etc.).

Some assessment tools may be administered electronically using SimpleSurvey.

All communication relating to this process, including email correspondence and telephone conversations, may be used in the assessment of candidates qualifications.

To be able to manage the number of applicants in this selection process, management may choose to use a top-down selection, random selection, or any other additional qualifications as outlined in the statement of merit criteria, in order to determine the number of candidates who will go through the following phase of the assessment. If after the use of these strategies, other needs arise; our management may proceed with the evaluation by including candidates who qualified and who obtained a lower passing grade.

Preference

Preference will be given to veterans and to Canadian citizens, in that order.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.