Financial Services Clerk

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request special accommodation. All information received in relation to accommodation will be kept confidential.

Information on accommodation for persons with disabilities

***We will only accept on-line applications received via the jobs.gc.ca site.***

Candidates must clearly demonstrate in their pre-screening answers how they meet ESSENTIAL AND ASSET education and experience factors listed in the Statement of Merit Criteria.

FOR EACH EXPERIENCE CRITERIA, please provide the following MANDATORY information:

1- Title of the position occupied and the period(s) in which you performed the functions (M-Y to M-Y); and
2- Specific details of tasks or projects demonstrating how the experience was acquired and concrete examples.

Resumes will only be used as a secondary source to validate the education and experience described in your answers. Failure to clearly demonstrate how you meet the criteria will result in the rejection of your application. Candidates will not be solicited for incomplete or possible missing information.

All the content in the online application may be used to assess the written communication competency.

***Candidates must Email their proof of education documents on or before the closing date of the job advertisement, including their name, selection process number [Subject Line: Selection# - Proof of Education]
to:

Duties

DUTIES

- Verifies, reconciles, analyzes, researches, resolves errors / rejects variances and processes departmental financial transactions, both revenue and expenditure, identified in the financial data or other information maintained in the departmental financial management systems / files /records
- Ensures financial transactions are in compliance with governmental and departmental financial policies, directives and delegated financial signing authorities
- Provides information and clarification to departmental employees, and other clients on central agency and departmental financial policies/directives relating to receivables, and other such financial transactions
- Researches and produces various manual and electronic monthly / quarterly / yearly and/or ad-hoc financial reports
- Follows-up on outstanding financial transactions/issues with managers and clients
- Receives, controls, safeguards and reconciles cash, cheques, assets and other negotiable instruments and prepares for deposit at commercial bank(s)
- Maintains financial and accounting documents/records for auditing/reference purposes

Intent of the process

A pool of qualified candidates will be established and may be used to staff similar positions within ESDC in Toronto.

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

Education:

EDU1. High school diploma

Degree equivalency

Experience:

EI. *Recent experience in processing financial transactions using a computerized financial, accounting or banking system;
E2. *Recent experience in providing client service.

*Recent: minimum 6 months within the last 36 months

Competencies:

C1. Attention to detail
C2. Applying principles and procedures

Abilities:

A1. Oral communication
A2. Written communication

The following will be applied / assessed at a later date (essential for the job)

English essential

Information on language requirements

The following may be applied / assessed at a later date (may be needed for the job)

ASSET QUALIFICATIONS

Education:

AEDU1. Two years of post-secondary education, specialized in finance, business administration, accounting or commerce
OR
Graduated with a degree from a recognized institution with a specialization in finance, business administration, accounting or commerce.

Degree equivalency

Experience:

EA1. *Recent work experience in the same organization with a financial/accounting
system such as SAP
EA2. *Recent work experience using VIM (Vendor Invoice Management)
EA3. *Recent work experience using DARS (Departmental Accounts Receivable
System)
EA4. *Recent work experience in processing accounts receivable within the private or
public sector
EA5. *Recent work experience in processing accounts payable within the private or public
sector
EA6. *Recent experience with Microsoft Excel
EA7. *Recent experience processing travel
EA8. *Recent experience applying travel related policy

*Recent: minimum 6 months within the last 36 months

Competencies:

AC1. Thinking things through
AC2. Working Effectively with others
AC3. Client focus
AC4. Dependability

Operational requirements:

Available to work occasional overtime based on business needs;
Available to travel for activities and for learning and training needs;
Available to work 7.5h/day (between 7 am to 6 pm) based on business needs.

Conditions of employment

CONDITIONS OF EMPLOYMENT

Reliability and credit check

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the targeted groups when you apply.

Information on employment equity

As this process may be used to fill other departmental vacancies, your application (e.g. CV, assessments, results) could be shared with other hiring managers in order for the department to make optimal use of our pools. Candidates who refuse job opportunities, who are not interested in being considered, who do not respond to communications from ESDC on multiple occasions will be removed from the pool at the discretion of ESDC without prior notice.

Applicants are encouraged to apply ONLY if they are able to relocate or commute to Toronto, Ontario.

Please note that candidates (including employees of the Federal Public Service) will not be considered to be in travel status or on government business and that travel costs will not be reimbursed for evaluations . Consequently, candidates will be responsible for travel costs.

Assessment will occur on an ongoing basis and may take place during the day, evening or weekends. Failure to attend assessment without good reason will result in the rejection of your candidacy.

Candidates are entitled to participate in the appointment process in the official language of their choice. Applicants are asked to indicate their preferred official language in their application.

A variety of assessment tools may be used (online evaluation, written examination, the dependability competency will be evaluated throughout the selection process. Public Service Commission tests, interview and/or reference checks).

A pass mark will be established for each essential qualification. Candidates must meet each essential qualification to be appointed to the position. A candidate may be appointed to the position even though he/she does not meet any or all of the asset qualifications, organizational requirements, or operational needs. However, meeting these criteria is desirable and may be used as a deciding factor in choosing the person to be appointed.

A random and/or top down selection of candidates may be used in the determination of those to be given further consideration in the assessment process.

Top-down ranking can be used at any stage of the assessment process where only the top scoring candidates will be invited to the next stage of the assessment. Please note that different pass marks and cut-off scores can be used at various stages of the assessment process. Candidates who attain the pass mark might not be further considered in the process if they do not achieve the cut-off score.

A copy of the results of the last two performance agreements may be used as support tool for the evaluation certain competencies.

Candidates will need to provide proof of their education credentials ONLY at a LATER TIME in the process. Candidates with foreign credentials must provide proof of Canadian equivalency. Consult the Canadian Information Centre for International Credentials for further information at http://www.cicic.ca/indexe.stm

All communication regarding this process will be administered via e-mail. It is the candidate’s responsibility to provide a valid e-mail address and update their personal information when it changes. If special circumstances prevent you from having access to your e-mail, please communicate with the Contact person identified in this job opportunity.

Acknowledgment of receipt of applications will not be sent; we will contact candidates when the screening process is completed.

Preference

Preference will be given to veterans and to Canadian citizens, in that order.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.