Procurement Officer - Multiple classifications (Anticipatory) *AMENDMENT TO CLOSING DATE*

SELECTION PROCESS CANCELLED

We regret to inform you that this job opportunity has been cancelled.

Please note that this process has been cancelled due to administrative reasons.

Update: -Experience as the lead procurement officer for at least two (2) procurements:

Valued at $200,000 or greater for each contract PG-04
Valued at $500,000 or greater for each contract PG-05
Valued at $1 million or greater for each contract PG-06

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request special accommodation. All information received in relation to accommodation will be kept confidential.

Information on accommodation for persons with disabilities

***NOTE: Candidates MUST submit their application through the online system available at: GC jobs. Applications submitted in any other format will not be accepted. If there are limitations or special circumstances preventing you from submitting your application via the PSRS online portal, you must contact the CBSA Recruitment team AND receive approval to apply via an alternate means PRIOR to the closing date.

When submitting your application to this selection process, you will be required to submit a cover letter (9999 words maximum) in which you clearly demonstrate how you meet the Essential Qualifications (Education and all Essential Experiences) as well as any Asset Qualifications (if applicable).

When writing your cover letter, remember that the assessment board cannot make assumptions about your Education and Experience. It is not sufficient to say that you have the required qualifications or to list your current or past responsibilities.
 
Please use the following format: Use each criterion as a header and then provide concrete examples with significant details to explain WHEN, WHERE and HOW you acquired each qualification. This is similar to what would be expected of you when asked to provide a concrete example of a particular situation in the context of an interview. Also, indicate in which organization, the period (months and years) during which you acquired this experience.

Candidates must also submit a resume with their application, which will only be used to validate the information provided in their cover letter.
 
Should your cover letter contain insufficient details to demonstrate that you meet the screening criteria, your application will not be given further consideration in this process. Candidates will not be solicited for incomplete or possible missing information.

Duties

The Finance and Corporate Management Branch delivers robust, agile corporate solutions and services critical to the CBSA’s success. We provide strategic, national support for financial management, procurement, real property, security, professional standards, executive governance, corporate planning, recourse, project management and other key corporate functions to help make the Agency a safe, accountable, efficient, and sustainable organization. We also lead transformational projects and business enhancement activities that are helping to modernize the CBSA.

We are strategic partners and advisors, helping the CBSA meet its operational and business needs. We value leadership, innovation, integrity, service excellence, and agility, and we work as one team to enable the Agency’s success.

Work environment

If you would like to learn more on the work environment of Canada Border Services Agency,
please consult the link below:

https://www.cbsa-asfc.gc.ca/agency-agence/what-quoi-eng.html

Intent of the process

A pool of partially qualified candidates will be established from this selection process and may be used to staff similar positions with various tenures, various linguistic profiles, various security clearances as well as various locations across Canada within the Canada Border Services Agency.

Positions to be filled: 12

Information you must provide

Your résumé.

A covering letter in 9,999 words (maximum)

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

We encourage you to identify any skills, competencies and/or experiences you acquired through a career with the Canadian Armed Forces.

EDUCATION:

A secondary school diploma or employer-approved alternatives (see Note 1).


Notes:
1.The employer-approved alternatives to a secondary school diploma are: ◦A satisfactory score on the Public Service Commission test approved as an alternative to a secondary school diploma; or
◦An acceptable combination of education, training and/or experience.

Degree equivalency

EXPERIENCE

-‘Significant experience’* procuring goods or services which includes the following: (i) developing procurement strategies**, (ii) soliciting competitive requirements (e.g. request for proposal), and (iii) awarding contracts or issuing contract amendments. NOTE: You must demonstrate that you have experience in all of the three (3) activities.

* Significant experience is defined as the depth, breadth and diversity of experience normally acquired over 1 year within the last 5 years for PG-04, 2 years within last 7 years for PG-05, and 4 years within the last 10 years for PG-06.

**Developing procurement strategies:
A procurement strategy refers to the planned approach to soliciting the requirement that will result in best value, not just price. Your strategy should consider several elements such as procurement timeline, funding, projected risks and opportunities, encourage innovation, opportunities to rationalize supply base or leverage economies of scale, method of procurement such as standing offer, alternatives to supply, strategies to improve supplier performance, opportunities to improve business processes or reduce administration, improve delivery turnaround times, etc. Note: A method of procurement on its own is not considered a procurement strategy. This is only one small element of your overall strategy.

-Experience in using various word processing, data management, and email software or systems such as Microsoft Suite.

-Experience providing advice to clients related to procurement of goods or services.

-Experience providing advice and recommendations to management*** related to procurement of goods or services.

***Experience providing advice and recommendations to management means that management is responsible for procurement within the organization. This is not intended to mean general management within the organization who may have a procurement need.

-‘Significant experience’**** supervising employees and managing employees’ workload (PG-06 only).

**** Significant experience is defined as the depth, breadth and diversity of experience normally acquired over 2 years within the last 5 years.

-Experience as the lead procurement officer for at least two (2) procurements:
Valued at $200,000 or greater for each contract PG-04
Valued at $500,000 or greater for each contract PG-05
Valued at $1 million or greater for each contract PG-06

The following will be applied / assessed at a later date (essential for the job)

Various language requirements
PG-04:
English or French Essential
Bilingual imperative: BBB/BBB, CBC/CBC
Bilingual non-imperative: BBB/BBB, CBC/CBC

PG-05:
Bilingual imperative: BBB/BBB, CBC/CBC
Bilingual non-imperative: BBB/BBB, CBC/CBC

PG-06:
Bilingual imperative: CBC/CBC
Bilingual non-imperative: CBC/CBC

Information on language requirements

KNOWLEDGE:

-Knowledge of procurement.

-Knowledge of current best practices relative to procurement or supply chain management.

COMPETENCIES

PG-05 and PG-06 only:

-Create vision and strategy

-Mobilize people

-Promote innovation and guide change

ABILITIES AND SKILLS:

-Ability to communicate effectively orally.

-Ability to communicate effectively in writing.

-Ability to manage priorities.

-Ability to negotiate.

-Ability to analyze and make recommendations related to procurement.

-Ability to make presentations.

-Ability to manage employees (PG-05 and PG-06 only).

PERSONAL SUITABILITIES:

-Client service orientation

-Effective interpersonal relationships

-Teamwork and collaboration

-Integrity and respect

-Initiative

-Adaptability

-Achieve Results

The following may be applied / assessed at a later date (may be needed for the job)

EDUCATION:

-Successful completion of a college program or a graduation with a degree from a recognized post-secondary institution with specialization in business, procurement, supply chain management or other acceptable specialization in a discipline related to the position.

- Professional certification relevant to the position.

Degree equivalency

EXPERIENCE:

-Experience in the procurement of goods or services subject to international trade agreements.

-Experience procuring one or more of the following goods or services:
• Security guard or protection services
• Security goods or equipment
• Uniforms
• Weapons or ammunitions
• Real property or construction services
• Medical services or laboratory equipment
• Software or hardware
• Printing or audio visual equipment
• Furniture
• Transportation or warehousing services
• Services such as professional services, management consulting, project management, program or process evaluation services, auditing services, temporary help services, training or learning services, translation services, information technology services etc.

-Experience in preparing solicitation documents (including reviewing Statements of Work, developing evaluation criteria and evaluation methodologies, preparation of terms and conditions, and bidder’s instructions).

-Experience using an Enterprise resources planning (ERP) such as SAP or another relevant enabling technology to create purchase orders (POs) and contracts.

-Experience supervising employees and managing employees’ workload.

-Experience in handling and resolving employee performance issues.

-Experience in managing financial resources.

-Experience creating procurement policies, procedures, tools or templates.

-Experience in developing and implementing business transformation and managing change.

-Experience in strategic sourcing or category management to develop improved methods of procurement to reduce cost, improve process or enhance specifications which may include activities such as analyzing spend, conducting market research, extensive stakeholder collaboration, standardization of statement of work, enhancing evaluation criteria, consolidating business requirements, etc.

-Experience monitoring and managing supplier performance or managing a supplier relationship management program.

-Experience in developing or managing spend analytics tool(s).

-Experience in developing or managing procurement software workload mangement
tool(s).

-Computer programming experience.

ORGANIZATIONAL NEEDS :

Placement of Canada Border Services Agency employees affected by Workforce Adjustment.

Ability and willingness to occasionally work overtime outside of core business hours (evenings and weekends) on short notice.

Ability and willingness to travel within Canada or internationally on occasion

Ability and willingness to enroll in the Certification Program for the Federal Government
Procurement and Materiel Management communities.

Conditions of employment

Reliability Status security clearance - Various security clearance requirements (Reliability, Secret and Top Secret).

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the targeted groups when you apply.

Information on employment equity

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ASSESSMENT
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Candidates must meet all the essential qualifications to be appointed to a position.

You may be assessed using a variety of assessment tools, such as, but not limited to: standardized tests, written exams, interviews, simulation exercises, in-basket exercises, reference checks, recent and past performance evaluations, self-assessments, candidate achievement record, etc.

Please note that your overall conduct and communications, including email correspondence, throughout the entire process may be used in the assessment of qualifications and competencies.

You must provide proof of your education credentials.  If you were educated outside of Canada, you must have your certificates and/or diplomas assessed against Canadian education standards. For more information please click on “Degree Equivalency” in the Education section above. 

LEAVE/ABSENCES DURING THIS SELECTION PROCESS: It is the responsibility of the candidate to notify the Departmental contact of any pre-approved leave throughout the duration of the process in order to facilitate scheduling of evaluations. One (1) alternate date will be possible only if requested for the following reasons: 1) Medical reasons with doctor’s certificate 2) Death in your immediate family 3) Confirmation of pre-approved travel plans or training plans (made before the advertisement posting date) 4) Religious reasons or 5) Participation in an assessment for another selection process.

Candidates who fail to confirm their attendance at any of the evaluation stages will be considered withdrawn from the process.

The examination will be conducted first. We will not contact candidates who didn't pass the exam.

Please note that achieving the pass mark on any of the assessments used does not mean you will move forward in the selection process. Management may decide to use a score that is higher than the pass mark on any of the evaluations used throughout the selection process. Management may also decide to use top-down selection at any stage of the process.

Management may choose to invoke an asset(s) at any point of the process.

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OFFICIAL LANGUAGE
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Persons are entitled to participate in the selection process in the official language of their choice. Applicants are asked to indicate their preferred official language in their application.

Official language proficiency: due to its unique character, this essential qualification could be assessed and required solely upon appointment. It is therefore the candidate’s responsibility to inform the person in charge of the selection process if he/she obtains the linguistic requirements after the pool has been established. Also, a person who initially failed linguistic testing could be introduced into the pool of qualified candidates during the pool’s validity period if he/she is assessed again through another selection process or following linguistic training.

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COMMUNICATION
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Communication for this process will be sent via email. Applicants MUST check their e-mail accounts frequently as there may be a deadline for responses.It is the responsibility of the candidate to ensure accurate contact information is provided and updated as required. Candidates who apply to this selection process should include an email address that accepts email from unknown users (some email systems block these types of email). Please note that we will have to consider that you are no longer interested in participating in the selection process and that you have withdrawn your candidacy should you not provide us with an up-to-date email address or respond to our communications.

If you need to communicate with us during any stage of this process, please indicate the selection process number in the subject field of your email.


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OTHER INFORMATION
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Please ensure that your Personal Record Identifier (PRI) is included in your application.

Acknowledgement of receipt of applications will not be sent; we will contact candidates when the screening process is completed.

See below branch salary for each levels.
PG-04: $75,700 to $86,503
PG-05: $89,107 to $100,095
PG-06: $98,151 to $109,021

Indeterminate employees at the same group and level or equivalent could be considered for deployment. If no deployment is made, applicants from other groups and levels will be considered in the advertised appointment process.

Preference

Preference will be given to veterans and to Canadian citizens, in that order.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.