Various Officer Positions – Training/Finance/Accommodations/Administration

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request special accommodation. All information received in relation to accommodation will be kept confidential.

Information on accommodation for persons with disabilities

Work environment

CFB Suffield is considered to be a semi-isolated base. We are located approximately 50 kms north west of the City of Medicine Hat in the southeast corner of Alberta. Most of the civilian personnel who work at the base live either in Medicine Hat or in the small town of Redcliff just to the west of the Medicine Hat city limits. This is an important point to note as there is no accommodation on the base and there is no public transportation to the base. Personnel either drive their own vehicle or car pool with others. Commuting assistance is provided for employees who live in Medicine Hat or Redcliff. For other information on the City of Medicine Hat, I suggest you look at their website at www.medicinehat.ca. For information on CFB Suffield, please visit: https://www.cafconnection.ca/Suffield/Home.aspx.

Intent of the process

A pool of qualified candidates may be created and used to staff similar permanent or temporary vacancies (including internal staffing, such as acting appointments) within the Department of National Defence in Suffield, AB.

Positions to be filled: 3

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

Successful completion of secondary school or an acceptable combination of education, training and/or experience.

Degree equivalency

Stream 1 – Training
Experience in the planning/coordination or delivery of formal training.

Stream 2 – Finance
Significant* experience utilizing a financial management accounting program.
Significant* experience providing financial administration or management services for an organization, such as accounts payables, analysis and reporting of financial data, and budget oversight/management.
*Significant is defined as experience associated with having performed a broad range of related activities on a regular basis, for the experience factor in question, which could normally be acquired over a period of approximately two (2) years.

Stream 3 – Accommodations
Experience managing or coordinating accommodations or similar facility management services.

Stream 4 – Administration
Experience in one or more of the following (based on the position being staffed):
• Coordination of personnel administration for an organization, such as personnel records/files, pay/benefits, labour relations, etc.;
• Coordination of staffing/recruiting administration for an organization;
• Travel coordination or processing claims related to travel for an organization;
• Coordination of service delivery in a client services environment; or
• Government of Canada Procurement/Contracting.

Streams 1, 2, 3 and 4
Experience in records management including using a tracking system.
Experience providing advice or recommendations to management.
Some positions may also require:
Experience in supervision.
Experience in project management.

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

Successful completion of post-secondary education in a field related to the duties of the position.

Degree equivalency

Experience utilizing Microsoft PowerPoint to create and deliver presentations/training sessions.
Experience in the use of relevant DND Departmental systems, such as Defence Resource Management Information System (DRMIS), Human Resources Management System (HRMS), PeopleSoft, ClaimsX, etc.

The following will be applied / assessed at a later date (essential for the job)

English essential

Information on language requirements

Streams 1, 2, 3 and 4
Ability to provide advice and recommendations to management.
Ability to manage multiple, competing priorities.
Ability to communicate effectively orally.
Ability to communicate effectively in writing.
Some positions may also require, Ability to supervise.

Streams 1, 2, 3 and 4
Effective interpersonal relationships.
Judgement.
Autonomy.
Attention to detail.
Flexibility.
Dependability.
Some positions may also require one or more of the following:
Discretion.
Client Service Orientation.

The following may be applied / assessed at a later date (may be needed for the job)

Ability to utilize Microsoft Office programs, such as Word or Excel.
Ability to proofread, revise and update information.
Ability to prepare and deliver effective presentations using Microsoft Office PowerPoint.
Ability to provide financial support/administration services.

Organizational Needs

In support of achieving a diversified workforce, consideration may be given to candidates self-identifying as belonging to one of the following employment equity groups: Aboriginal peoples, Visible Minorities, Persons with Disabilities and Women.

Operational Requirements

May be required to work overtime, as pre-authorized.
May be required to travel.
May be required to wear Personal Protective Equipment (PPE).

Conditions of employment

Reliability and Security: Various, including Reliability and Secret.

Some positions may require:
Valid and unrestricted provincial driver’s license.
Ability to obtain/retain a DND 404 or FMT 600 Operators Permit.

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the targeted groups when you apply.

Information on employment equity

PLEASE NOTE: For this selection process, our intention is to communicate with applicants by e-mail for screening/assessment purposes (including sending invitations for assessments and issuing results). Applicants who apply to this selection process must include in their application a valid e-mail address and make sure this address is functional at all times and accepts messages from unknown users.

Please note that all written communication submitted may be used to evaluate the ability to communicate effectively in writing.

Reference checks will be sought.
An interview will be administered.
A test will be administered.

Screening Questions: Note that this information may be validated against your resume. "See resume", or a similar response, is not an acceptable response to screening question(s). Failure to clearly and fully address experience in your resume may impact such validation. If you do not fully complete the screening questions as instructed, you may be screened out.

You will be required to demonstrate how you meet the essential qualifications (i.e. Education and Experience) for the initial screening through your resume, cover letter, and/or in answering online screening questions. It is NOT sufficient to only state that the qualifications are met or to provide a listing of current or past responsibilities. Rather you must clearly demonstrate HOW, WHEN, and WHERE the qualification was met through substantiation by examples. Information on your described duties, experience, etc. provided in a cover letter or screening questions should be supported by your resume. Failure to provide the above information in the format required may result in your application being rejected from the process.

When you submit an application for this selection process, you are applying to a collective process. Random selection/application of selection criteria may be used to identify which applicants will be referred for further consideration in this process.

Applications may be considered valid for random selection/referral for consideration for approximately 1 year after the advertisement closing date. This period is approximate and may be shorter or longer depending on the validity of the applicant pool and organizational needs.

Candidates must meet all of the essential qualifications noted in the Statement of Merit Criteria to be appointed to a position. A candidate may be appointed to a position even though he/she does not meet any or all of the asset qualifications or operational requirements. However, meeting these criteria is desirable and may be a deciding factor in choosing the person to be appointed.

Depending on the requirements of the position(s) being staffed from this process, for current or future vacancies, any or all of the asset qualifications, operational requirements, and organizational needs may be applied at the time of staffing. Candidates may be contacted and assessed against these criteria at any time during this process.

Successful candidate(s) must meet and maintain the Conditions of Employment throughout their employment.

Achieving a representative workforce has been identified as an organizational need in the merit criteria, and may be applied in this appointment process. If this criterion is used, only those who have indicated that they are a member of the designated group specified in the merit criteria will be considered.

The client organization will accept applications on-line only. All job applications must therefore be submitted through the Public Service Resourcing System. Following are some of the benefits associated with applying on-line.
-Applicants can create a profile and a resume that can be used when applying for other processes without having to recreate a new application each time.
-Applicants can modify their application/resume at any time BEFORE the closing date indicated on the job advertisement.
-Applicants can verify the status of their applications, at any time.
-Applicants can be notified electronically of tests or interviews and results.
-For some jobs, applicants will find important information, namely the job questionnaire and a complete statement of merit criteria that are only available when applying on-line.
To submit an application on-line, please select the button “Apply Online” below.

Preference

Preference will be given to veterans and to Canadian citizens, in that order.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.