Vehicle Fleet Management Officer

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request special accommodation. All information received in relation to accommodation will be kept confidential.

Information on accommodation for persons with disabilities

Duties

• Analyzes daily, short term and long term demand for vehicles in order to plan the number and type of rentals that may be required to complement the fleet at any given time, and allocates vehicles to drivers based on the drivers' assertions of business requirements, the position incumbent's own knowledge of operational business requirements, and cost-effectiveness to the Crown;

• Challenges the appropriateness of vehicles specified as required by TC drivers, negotiating with drivers, or their managers as required;

• Conducts financial and operational break-even analyses of individual vehicle and local fleet usage, in order to plan and ensure the optimal fleet size at each location (which varies over time), and makes recommendations to own manager and director-level fleet steering committee (the "Steering Committee") with respect to long term geographical reallocations of vehicles;

• Researches operational demand and market supply for vehicles, analyzes vehicle use including mileage and repair & maintenance, and makes recommendations to own manager and Steering Committee in respect of vehicle acquisitions and disposals;

• Authors business cases for acquisition of new vehicles and prepares such justification and financial reporting templates as may be required by the HQ functional authority, for reporting to TC senior management including TMX;

• Accumulates and allocates on a rational basis the fully loaded costs of regional vehicular transportation costs to operational managers, for their use in decision making regarding the allocation of travel budgets and the monthly financial forecasts they provide to the ROG, to Program Accountable Executives in headquarters, and TMX;

• Ensures the secure custody of the regional vehicle fleet, and contributes to the safety of drivers and the cost effectiveness of the fleet by managing the maintenance and repair program;

• Ensures compliance with TC vehicle policy and procedures by TC drivers, their managers and administrative officers, without any line authority to assist; and

• Serves as subject matter expert for geographically-dispersed stakeholders of the Automotive Resources International (ARI) "ARI Insights" fleet management database system (the "ARI system") and the TC National Motor Vehicle Reservation (NMVR) system, training and coaching new or back-up users in other regional offices.

Intent of the process

This process may be used to establish a fully qualified pool of candidates that may be used to fill similar or identical positions with various tenures depending on the position being staffed.

Positions to be filled: 1

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EDUCATION
Secondary school diploma or an acceptable combination of education, training and/or experience.

Degree equivalency

EXPERIENCE
EX1: Experience in providing support services to client personnel
EX2: Recent* & Significant** experience in Microsoft Word and Excel software
EX3: Recent* & Significant** experience in managing and general maintenance of vehicles

*”Recent” is defined as within the past two year.

**”Significant” means experience that was a core part of the candidate’s employment for a period of at least one year.

KNOWLEDGE
K1: Knowledge of technical functions of motor vehicles
K2: Knowledge of Treasury Board Standards for Fleet Management
K3: Knowledge of vehicle repair and maintenance standards

COMPETENCIES
C1: Demonstrating integrity and respect
C2: Thinking things though
C3: Working effectively with others
C4: Showing initiative and being action oriented

ABILITIES
A1: Ability to communicate effectively in writing.
A2: Ability to communicate effectively orally.
A3: Ability to analyze financial data and fleet usage to make recommendations to management.
A4: Ability to use MS Excel.

The following will be applied / assessed at a later date (essential for the job)

English essential

Information on language requirements

The following may be applied / assessed at a later date (may be needed for the job)

In support of achieving a diversified workforce, consideration may be given candidates self-identifying as belonging to one of the following employment equity groups; aboriginal peoples, persons with a disability, visible minorities and women.

Willing and able to perform overtime on short notice.

Conditions of employment

Reliability Status security clearance

Possession of a valid provincial motor vehicle driver's license.

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the targeted groups when you apply.

Information on employment equity

PLEASE ENSURE YOU READ ALL POSTER NOTES THOROUGHLY AS THEY CONTAIN IMPORTANT INFORMATION THAT WILL BE REQUIRED IN THE APPLICATION PROCESS. FAILURE TO READ THE NOTES AND FOLLOW THE INSTRUCTIONS COULD RESULT IN YOUR APPLICATION MISSING CRITICAL INFORMATION PROVIDING FOR INSUFFIENT INFORMATION FOR THE ASSESSMENT BOARD TO COMPLETE YOUR ASSESSMENT RESULTING IN YOUR ELIMINATION FROM THE PROCESS.

Candidates must clearly demonstrate how they meet the essential education, occupational certification and experience qualifications listed in the Statement of Merit Criteria, as well as the assets (if applicable), by providing concrete and detailed examples in their resumes and responses to the on-line questionnaire. Failure to provide sufficient information may result in your candidacy being screened out.

Interested persons must meet each essential qualification to be appointed to the position; however, a person may be appointed to the position even though he/she does not meet any or all of the asset qualifications, operational requirements or organizational needs. Meeting these criteria is desirable and may be a deciding factor in choosing the person to be appointed. Please note that assets may be used at the screening stage.

Communication for this process will be sent via email. It is the responsibility of the candidate to ensure accurate contact information is provided and updated as required. Candidates who apply to this selection process should include an email address that accepts email from unknown users (some email systems block these types of email). Candidates are strongly encouraged to check their email on a regular basis.

Acknowledgment of receipt of applications will not be sent; we will contact candidates when the screening process is completed.

Persons are entitled to participate in the appointment process in the official language(s) of their choice. Applicants are asked to indicate their preferred official language(s) in their application.

In assessing candidates, assessment boards may use a variety of tools and methods including, but not limited to, reviews of past performance and accomplishments, written tests, interviews, PSC tests and reference checks. In addition, all information obtained throughout the selection process, from the time of application to close of process, may be used to evaluate the candidates.

As part of this selection process you must provide proof of your education credentials. You will be advised to provide the documents later in the process. If you were educated outside of Canada, you must have your certificates and/or diplomas assessed against Canadian education standards. This will enable you to provide proof of Canadian equivalency when applying for a job in the public service. The Canadian Information Centre for International Credentials (CICIC) assists persons who wish to obtain an assessment of their educational, professional, and occupational credentials by referring them to the appropriate organizations The CICIC can be contacted at www.cicic.ca.

Applicants who meet the essential experience criteria may be ranked according to the depth and breadth of experience they possess.

Please note that achieving the pass mark on any of the assessments used does not mean you will move forward in the selection process. Management may decide to use a score that is higher than the pass mark on any of the evaluations used throughout the selection process. Management may also decide to use top-down selection at any stage of the process.

A cut-off score may also be used at any stage of assessment.

Random selection may be used.

A top-down screening approach may be undertaken. Only the top ranking candidates may be invited to the assessment phase of the process.

Please note that for candidates applying from outside the public service, the Department will not reimburse travel expenses linked to the assessment process; however, every reasonable effort will be made to minimize travel costs for candidates who will undergo assessment.

The Public Service of Canada is committed to building a skilled, diverse workforce reflective of Canadian society. As a result, it promotes employment equity and encourages candidates to indicate voluntarily on their application if they are a woman, an Aboriginal person, a person with a disability or a member of a visible minority group.

The Public Service of Canada is also committed to developing inclusive, barrier-free selection processes and work environments. If contacted in relation to a job opportunity or testing, you should advise the Public Service Commission or the departmental official in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.

Preference

Preference will be given to veterans and to Canadian citizens, in that order.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.