Administrative Assistant

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request special accommodation. All information received in relation to accommodation will be kept confidential.

Information on accommodation for persons with disabilities

A Screening Questionnaire must be completed. Candidates must clearly demonstrate in the Questionnaire how they meet the screening qualifications (Education and Experience) listed in the Essential Qualifications. Candidates must use each of the factors and demonstrate in clear and precise detail how they meet the qualifications required and citing concrete examples. Please note that it is not sufficient to only state that the qualification is met or to provide a list of current or past responsibilities. A point form or “copy and paste” from you resume will not be accepted. Resumes will be used as a secondary source to validate the experience described in the Screening Questionnaire.

The Screening Questionnaire may be used to assess the candidate’s written communication (Ability to Communicate Clearly and Succinctly in Writing).

FAILURE TO PROVIDE A COMPLETE APPLICATION CONSISTING OF BOTH A SCREENING QUESTIONNAIRE AND A RESUME WILL RESULT IN YOUR APPLICATION BEING REJECTED.

Work environment

Finance Canada is amongst Canada's Top 100 Employers, and has a reputation for excellence. Widely recognized throughout the Public Service of Canada, as well as by international and Canadian stakeholders and other public organizations, this reputation would simply not exist without the strength, diligence and dedication of its exceptional employees.

In 2014, our department moved into the brand new James Michael Flaherty Building, located at 90 Elgin Street just blocks from Parliament Hill. Our new home is served by all major and express bus routes, with a light rail station on the way in 2018, and features secure bicycle storage as well as locker rooms and showers for employees.

Intent of the process

Establish a pool of qualified candidates to staff similar positions with various tenures and linguistic requirements.

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

A secondary school diploma

Degree equivalency

Experience in providing administrative support services for an organization including processing mail as well as logistical arrangements for meetings.
Experience in screening and directing requests and tracking documents or correspondence.
Experience in preparing documents and manipulating data to produce reports using MSWord and Excel.

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

Education Asset:
Diploma from a recognized post-secondary institution.

Experience Assets:
Experience in making travel arrangements and processing travel claims
Experience in preparing budget reports

Degree equivalency

The following will be applied / assessed at a later date (essential for the job)

Various language requirements
English or French essential
Bilingual imperative BBB/BBB
Bilingual imperative CBC/CBC

Information on language requirements

Knowledge of administrative procedures and practices

Ability to develop and edit tables, spreadsheets, and presentations in MS Office software
Ability to communicate clearly and succinctly orally and in writing

Demonstrates integrity and respect
Thinking things through
Working effectively with others
Showing initiative and being action-oriented

Operational Requirements:
Willingness to work overtime as required or on short notice
Some positions will require working from 9:00 am to 5:00 pm.

Conditions of employment

Secret security clearance

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the targeted groups when you apply.

Information on employment equity

Please note that candidates (including employees of the Public Service) will not be considered to be in travel status or on government business and that travel costs will not be reimbursed. Consequently, candidates will be responsible for travel costs.

Reference checks may be sought.

An interview may be administered.

A test may be administered.

Candidates must meet the Essential Qualifications to be appointed to a position.

Candidates may be required to meet the Asset Qualifications and/or Operational Requirements, depending on the requirements of the specific position being staffed.

Acknowledgement of receipt of applications will not be sent; candidates will be contacted once the screening process is completed.

You will have to provide proof of your education credentials.

Persons are entitled to participate in the appointment process in the official language of their choice. Applicants are asked to indicate their preferred official language in their application.

Communication for the process will be sent via email. It is the responsibility of the candidate to ensure accurate information is provided and updates as required. Candidates who apply to this selection process should include an email address that accepts email from unknown users (some email systems block these types of email).

Failure to respond to communications may be construed as a withdrawal from the process.

Please note that only applications received directly via www.jobs.gc.ca will be accepted.

Preference

Preference will be given to veterans and to Canadian citizens, in that order.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.