Executive Assistant

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request special accommodation. All information received in relation to accommodation will be kept confidential.

Information on accommodation for persons with disabilities

Intent of the process

ANTICIPATORY - A qualified pool of candidates will be established and may be used to staff this position and similar positions on an acting, term or indeterminate basis.

Positions to be filled: 1

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

Education

Secondary school diploma or an acceptable combination of education, training and/or experience

Degree equivalency

Experience

Significant* experience using Microsoft Office (Outlook, Word, Power Point and Excel).

Experience in the organization of meetings and events.

Experience providing executive support to a Senior Manager** including preparation of briefing materials and handling information inquiries.

Experience managing a Senior Manager’s** calendar and schedule.

Experience in making travel arrangements and processing travel claims.

*Significant is deemed to be a minimum of two (2) years in a work-related setting
**Defined as a Manager/Director or higher level

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

Asset Qualifications
Experience

Experience in financial planning and expenditure tracking, including using the SAP financial system (i.e. Systems, Applications and Products in data processing).

The following will be applied / assessed at a later date (essential for the job)

English essential

Information on language requirements

Knowledge

Knowledge of office management and administrative procedures
Knowledge of preparing correspondence in appropriate letter and email format

Abilities

Ability to track and report on finances and budgets
Ability to research and compile information for use in meetings or in preparation of correspondence
Ability to plan and organize work in order to meet deadlines
Ability to communicate effectively orally
Ability to communicate effectively in writing

Personal Suitability

Demonstrating integrity and respect
Working effectively with others
Showing initiative and being action-oriented
Thinking things through
Detail oriented

The following may be applied / assessed at a later date (may be needed for the job)

Asset Qualifications
Knowledge

Knowledge of electronic and hard copy controls and filing management.

Conditions of employment

Secret security clearance

Willing and able to work overtime occasionally

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the targeted groups when you apply.

Information on employment equity

Candidates must meet the essential qualifications to be appointed to a position. Please provide concrete examples of how you meet each essential education and experience qualification. You will be asked to provide this information during the application process. Your resume will be used to confirm the information provided. A lack of information may result in your application not being considered.

Candidates invited to an interview will be asked to bring proof of their education credentials, in the form of a diploma or official transcript. Candidates with foreign credentials must provide proof of Canadian equivalency. Consult the Canadian Information Centre for International Credentials for further information at http://www.cicic.ca/.

Environment and Climate Change Canada will accept applications on-line only. All job applications must therefore be submitted through the Public Service Resourcing System. Persons with disabilities or residing in locations that prevent them from applying on-line are asked to contact 1-800-645-5605.

Our intention is to communicate with applicants by e-mail for screening/assessment purposes. Applicants who apply to this selection process must include in their application a valid e-mail address and make sure this address is functional at all times and accepts messages from unknown users. Please ensure you check your e-mail periodically.

Persons are entitled to participate in the appointment process in the official language (French or English) of their choice. Applicants are asked to indicate their preferred official language in their application.

Preference

Preference will be given to veterans and to Canadian citizens, in that order.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.