Inventory - Administrative and Clerical Positions

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request special accommodation. All information received in relation to accommodation will be kept confidential.

Information on accommodation for persons with disabilities

When you apply to this selection process, you are not applying for a specific job, but to an inventory for future vacancies. As positions become available, applicants who meet the qualifications may be contacted for further assessment.

The FIRST EXTRACTION of applications is scheduled for OCTOBER 25, 2018.

Subsequent extractions will take place on an "as and when needed" basis.

You must clearly demonstrate in the Screening Questionnaire how you meet the education and experience criteria listed in the qualifications. You must provide concrete examples that clearly illustrate how you meet the requirement. Please note that stating the requirement has been met, and/or listing past or current responsibilities, does not represent substantial information. Failure to provide this information in the requested format may result in your application being rejected.

Résumés may be used as a secondary source to validate the qualifications described; comments such as "refer to my attached resume" will not be accepted and may result in your application being rejected.

**Written communication will be assessed through the responses provided in the screening questions**

Work environment

Do you want to be part of a dynamic organization that promotes a continuous learning environment; provides interesting and challenging developmental opportunities?

With over 15,000 employees working across Canada the Canada Border Services Agency (CBSA) is Canada's second largest law enforcement organization, working 24/7 to protect Canada's borders by preventing high-risk people and goods from crossing into Canada while facilitating legitimate trade and travel. The Canada Border Services Agency (CBSA) is currently hiring clerical and/or administrative employees for the Prairie Region that includes smaller rural ports of entry in communities across southern Alberta, Saskatchewan and Manitoba.

CBSA employees who work at smaller rural ports of entry are either from the area or have adopted the country lifestyle, enjoying agriculture, ranching, and outdoor activities the area offers, such as hiking, fishing, snowmobiling and hunting.

CBSA employees who reside in rural communities typically enjoy a lower cost of living, as well as a strong sense of community and living close to their workplace with no commuter rush hour.

Intent of the process

This inventory will be used to staff permanent, specified period or casual employment at the CR-03, CR-04, CR-05 and AS-01 (or equivalent) groups and levels within Canada Border Services Agency (CBSA) in the Prairie Region. Language requirements, security requirements, working conditions and locations will vary according to the needs of the positions to be staffed.

If invited, candidates will be required to attend an interview, AT THEIR OWN EXPENSE.

It is essential that applicants specify which location/locations they are interested in. Applicants are encouraged to indicate ONLY the locations they are able to relocate or commute to, from the locations listed below.

1. Winnipeg
2. Emerson
3. Boissevain
4. Sprague
5. Calgary
6. Calgary International Airport
7. Edmonton
8. Edmonton International Airport
9. Coutts
10.Regway
11.Regina
12.Regina International Airport
13.Saskatoon
14.Saskatoon International Airport
15.Carway
16.North Portal
17.Winnipeg International Airport

Candidate names may be pulled from the inventory at random based on the hiring location at any given time.

A probationary period of one year will apply for all initial hires into the Federal Public Service.

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

You must meet all essential qualifications in order to be appointed to the position. Other qualifications may be a deciding factor in choosing the person to be appointed.

FOR EACH EXPERIENCE CRITERIA, please provide the following MANDATORY information:
1 - Name of the department or organization where the experience was acquired;
2 - Title of the position occupied and period(s) for which you exercised the functions (M-Y to M-Y); and
3 - Specific details of tasks or projects demonstrating how the experience was acquired and concrete examples.

EDUCATION:
A secondary school diploma or employer-approved alternatives.*

*The employer-approved alternatives to a secondary school diploma are:
◦A satisfactory score on the Public Service Commission test approved as an alternative to a secondary school diploma; or
◦An acceptable combination of education, training and/or experience.

Degree equivalency

ESSENTIAL EXPERIENCE: COMMON TO CR04, CR-05 and AS-01 POSITIONS ONLY
EEX1: Experience providing clerical or administrative support services (e.g. purchasing offices supplies, receiving goods, entering data, managing correspondence, archiving documents, etc.).

ESSENTIAL EXPERIENCE: COMMON TO ALL CR-03, CR-04, CR-05 and AS-01 POSITIONS
EEX2: Experience using Microsoft Office Suite such as Microsoft Excel, Word, Outlook and PowerPoint or equivalent.

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

NOTE: Depending on the position being staffed, any of the qualifications below may be deemed as an essential "must have" or asset qualification "nice to have". This doesn't mean that you must possess all qualifications, but these criteria may be a deciding factor in choosing the persons to be appointed. Therefore, IT IS IMPORTANT that you answer each of the questions.

EDUCATION:
Graduation with a degree or diploma from a recognized post secondary institution.**

**Candidates with foreign educational credentials are required to provide proof of Canadian equivalency. You must consult the Canadian Information Centre for International Credentials at www.cicic.ca for further information.

Proof of education will be required.

EXPERIENCE:
EX3: Experience providing client or customer service.
EX4: Experience providing accounting or financial support services.
EX5: Experience providing administrative support services to senior management.
EX6: Experience providing mailroom support services (e.g. pick-up, delivery and sorting of mail, messenger services).
EX7: Experience organizing meetings, teleconferences, videoconferences, information sessions or events.
EX8: Experience preparing and coordinating travel arrangements.
EX9: Experience using a correspondence tracking system.
EX10: Experience using an electronic document management system.
EX11: Experience interpreting and applying legislation, regulations and/or policies.
EX12: Experience in research, analysis and synthesis of information from a variety of sources.
EX13: Experience in the capture, retrieval, compilation, manipulation or archiving of data using computer software or systems.
EX14: Experience working in an enforcement or security organization.
EX15: Experience inputting, extracting and reconciling financial transactions with an SAP equivalent financial system (e.g. Corporate Administrative System (CAS)).
EX16: Experience working with mainframe systems or databases such as Integrated Customs Enforcement System (ICES) or Integrated Customs System (ICS).
EX17: Experience in providing advice and guidance to internal or external clients.
EX18: Experience processing of import or export documentation.
EX19: Experience with cash/cashier handling duties.
EX20: Experience working in Human Resources.
EX21: Experience using advanced MS Excel functionalities (e.g. macro, pivot tables, advanced formulas, etc.).
EX22: Experience working with a human resources database software.
EX23: Experience vetting and processing personnel security screening requests and other security-related documentation.

Degree equivalency

The following will be applied / assessed at a later date (essential for the job)

Various language requirements
English essential
Bilingual - Imperative (BBC/BBC)
Bilingual - Imperative (BBB/BBB)

BILINGUAL IMPERATIVE POSITIONS:

To be considered for a Bilingual Imperative position, you must be willing to undergo Second Language Evaluation testing (SLE) OR you must already have Second Language Evaluation (SLE) results at the required level (proof will be required).

If you have undertaken Second Language Evaluation by the PSC, you can obtain a copy of the SLE results, by requesting it at the following website https://www.canada.ca/en/public-service-commission/corporate/about-us/contact-us.html#sle. For more information on SLE, visit the following web-site: http://www.psc-cfp.gc.ca/ppc-cpp/sle-els/cand-info-cand-eng.htm.

Information on language requirements

ABILITIES and SKILLS:
Ability to communicate in writing
Ability to communicate effectively orally

COMPETENCIES:
Demonstrating integrity and respect
Thinking things through
Working effectively with others
Showing initiative and being action-oriented

The following may be applied / assessed at a later date (may be needed for the job)

KNOWLEDGE:
Knowledge of CBSA

ABILITIES and SKILLS:
Ability to prioritize, plan and organize workload in order to meet objectives and deadlines.
Ability to use spreadsheet and word processing software.
Ability to verify and record information to ensure accuracy and completeness.

OTHER ORGANIZATIONAL NEEDS:
In support of achieving a diversified workforce and to address under-representation of Employment Equity groups, consideration may be given to qualified candidates self-identifying as belonging to one or more of the following Employment Equity groups: Women, Aboriginal peoples, Persons with a Disability or Visible Minorities.

Placement of CBSA employees affected by Workforce Adjustment.

OPERATIONAL REQUIREMENTS:
May vary depending on the position being staffed. They may include but are not limited to the following:
May be required to work various shifts, including evening and weekends.
Some positions may require a willingness to work overtime.
Some positions may require a valid driver's license or the personal mobility associated with having a valid driver's license.
Some positions may require lifting or carrying up to 25 kg.
Some positions may require successful completion of the Canadian Firearms Safety Course.
Some positions may require ability to travel, with advance notice.
Some positions might require you to operate a government vehicle.

Conditions of employment

Conditions of employment may vary depending on the position being staffed.
They may include but are not limited to the following:
Reliability Security Clearance
Secret security clearance.
A valid driver's license or the personal mobility associated with having a valid driver's license.
Some positions may require ability to travel, with advance notice.
Some positions may require one to work various shifts, including evening and weekends.
Some positions may require lifting or carrying up to 25 kg.
Some positions may require successful completion of the Canadian Firearms Safety Course.
Some positions might require you to operate a government vehicle.
Willingness to work overtime.

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the targeted groups when you apply.

Information on employment equity

Communication for this process will be sent via email or via the PSRS with regards to this advertised process. It is the responsibility of the candidate to ensure accurate contact information is provided and updated as required.

It is important to include an email address that accepts email from unknown users (some email systems block these types of email). Candidates are strongly encouraged to check their email and PSRS on a regular basis. Failure to respond in the appropriate timeframe will result in not being referred to the organization.

Persons are entitled to participate in the appointment process in the official language of their choice. Applicants are asked to indicate their preferred official language in their application.

Appointment decisions may be based on one or more of the following criteria:
-Matching of the individual's experience or qualifications to the needs of the work team;
-Matching of the individual's experience or qualifications to the specific duties of the position being staffed;
-Depth, breadth, type of work-specific experience;
-Level/degree of one or more competencies/qualifications.

All communication relating to this process, including email correspondence, may be used in the assessment of qualifications.

Receipt of applications will not be sent; only candidates successful in the screening process will be contacted. Depending on the requirements of the position(s) being staffed from this process, for current or future vacancies, any or all of the qualifications, operational requirements, and organizational needs may be applied at the time of screening.

Random selection and/or top-down selection may be used at any time during the process to identify which applicants will be further assessed following a search of the inventory.

Candidates will be required to provide proof of their education credentials.

Appointment decisions may be based on organizational needs. We therefore encourage candidates to self-declare their membership to any of the following employment equity groups: visible minority, Aboriginal peoples, persons with disabilities, or women, should the organizational need be invoked during the appointment process.

Preference

Preference will be given to veterans and to Canadian citizens, in that order.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.