Executive Assistant to the Commissioner

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request special accommodation. All information received in relation to accommodation will be kept confidential.

Information on accommodation for persons with disabilities

The AS-03 and AS-04 group and levels have been identified as equivalent to RE-03 in terms of salaries and responsibilities.

Duties

We are seeking a well-organized, collaborative and self-motivated Executive Assistant to join our team. This is a great opportunity to be part of a growing organization dedicated to protecting financial consumers and promoting financial literacy. Supporting the Agency's Leader, you will play an essential role in the our continued success. You will also be an ambassador for us, in your daily interactions with employees, and while managing relationships with external stakeholders from both the national and global financial stages.

Work environment

FCAC is a Separate Agency that offers the same pension and benefits plans as the Core Federal Public Service. In addition, you will benefit from a minimum of four (4) weeks of vacation leave per year, earn a competitive salary, and be eligible for an annual performance pay. We have our own classification system (RE and REX).

We are passionate, enthusiastic and innovative and are committed to protecting consumers by supervising federally regulated financial entities and by strengthening the financial literacy of Canadians. With a team of more than 100 employees and plans to grow, we strive to give you opportunities to meet your personal and professional goals in a respectful and inclusive workplace. We are located in downtown Ottawa.

If you are motivated, strategic and creative and want to join a dynamic team, FCAC is definitely for you!

Intent of the process

A pool of candidates resulting from this process may be established and used to staff similar positions at various groups and levels, with various tenures, language requirements and security levels at FCAC.

Volume management strategies may be used at any time during this selection process.

We may appoint candidates by applying one or more of the following criteria:
• Breadth, depth, type of specific asset experience;
• Matching individual experience assets or qualifications to the need of the Agency;
• Level of one or more competencies/qualifications.

Positions to be filled: 1

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

ED1. A secondary school diploma OR an acceptable combination of education, training and/or experience.

Degree equivalency

EX1. Significant** experience providing administrative services to a senior manager*, including:
a. coordinating and managing calendars,
b. coordinating and preparing briefing material for meetings or conferences,
c. maintaining e-filing and a correspondence system,
d. assigning and tracking tasks, and
e. editing and reviewing correspondence or briefing notes for the purpose of quality control.
EX2. Significant** experience in liaising with senior managers* and their offices.
EX3. Significant** experience in managing conflicting priorities and multiple tasks associated with a senior manager’s office.

* “Senior manager” is defined as EX-01 equivalent or above.
** "Significant" is defined as the depth and breadth of experience normally associated with the performance of the duties for a period of 12 months on a full-time basis.

The following will be applied / assessed at a later date (essential for the job)

Bilingual - Imperative (CBC/CBC)

Information on language requirements

C1 Building Business Relationships (1)
C2 Innovative Thinking (1)
C3 Results Oriented (2)
C4 Service Orientation (3)
C5 Focus on Quality and Details
PS1. Dependability
PS2. Discretion
A1 Ability to Plan and Organize
A2 Ability to communicate effectively in writing
A3 Ability to communicate effectively verbally

The following may be applied / assessed at a later date (may be needed for the job)

AED1. Successful completion of a post-secondary educational program.

Degree equivalency

AEX1. Experience working on requests received under the Access to Information Act and the Privacy Act (ATIP).
AEX2. Experience using a financial system such as SAP, or an equivalent software.
AEX3. Experience preparing and coordinating travel arrangements and claims using the Shared Travel Services portal (STS) , provided by HRG.
AEX4. Experience working in a Senior Director, Director General or Assistant Deputy Minister’s office (EX-02 equivalent, or above).

Willingness and ability to work overtime, at times with short notice

Conditions of employment

Secret security clearance

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the targeted groups when you apply.

Information on employment equity

You may be assessed using a variety of tools (email communication, online test, written examination, interview, presentation, recent and past performance assessment, reference check, etc)

You are entitled to participate in the appointment process in the official language of your choice. Please indicate your preferred official language in your application.

All job application must therefore be submitted through the Public Service Resourcing System online. To submit an application on-line, please click on "APPLY ONLINE" below.

If you do not have Internet access in your home or through friends, relatives or neighbours, here are some suggested locations: campus career centres, libraries, community centres, Internet cafés, Canada/Student Employment Centres, and Public Service Commission (PSC) regional offices. You may also call 1-800 O-Canada (1-800-622-6232), or TTY 1-800-926-9105, for information on the nearest public Internet access location.

Persons who cannot apply online or persons with disabilities preventing them from applying online are asked to inform the contact persons responsible for this process and to contact 1-800-645-5605 prior to the closing date.

Preference

Preference will be given to veterans and to Canadian citizens, in that order.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.