Registry and Records Classification Clerk

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request special accommodation. All information received in relation to accommodation will be kept confidential.

Information on accommodation for persons with disabilities

The organization will accept applications on-line only. All job applications must therefore be submitted through the Public Service Resourcing System.

Work environment

Created in November 2014, the Administrative Tribunals Support Service of Canada (ATSSC) is responsible for providing support services and facilities to 11 federal administrative tribunals by way of a single, integrated organization.

Intent of the process

The current process aims to staff positions on a determinate basis for a period of 6 months. However, this process may staff positions at a later date on an indeterminate basis.

A fully or partially assessed pool may be created and may be used to staff similar positions with various linguistic requirements, tenures and security clearances within the Administrative Tribunals Support Service of Canada (ATSSC).

Positions to be filled: 6

Information you must provide

Your résumé.

A covering letter in 1,500 words (maximum) "You must provide a cover letter in which you must clearly demonstrate how you meet the education and experience criteria listed in the essential and asset qualifications (if applicable). You must use each criterion as a header and then, using clear and concrete examples, write one or two paragraphs explaining when, where and how you obtained each education and experience criterion. Describe the examples in specific terms, providing sufficient details so that the screening board can clearly understand the circumstances. Content of your response must be supported by your résumé. Lack of examples and details may result in your application being rejected. Your résumé will be used as a secondary source to validate the information described in the cover letter. Please note that point form or a “copy and paste” from your résumé are not sufficient. Failure to provide a complete application, consisting of both a cover letter and a résumé, may result in your application being rejected."

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EDUCATION

A secondary school diploma.

Degree equivalency

EXPERIENCE

Experience in the provision of administrative support services.

Experience in the use of MS-Office suite (Excel, Word, Outlook).

Experience scanning and entering data into a computerized, document management system.

The following will be applied / assessed at a later date (essential for the job)

Bilingual - Imperative (BBB/BBB)

Information on language requirements

KNOWLEDGE

General knowledge of the Canadian International Trade Tribunal and its mandate.

Knowledge of procedures associated with a mailroom and records management office.

ABILITIES

Ability to perform general office duties.

Ability to manage conflicting priorities in order to meet deadlines.

Ability to ensure quality control of information.

Ability to communicate effectively orally.

PERSONAL SUITABILITY

Effective interpersonal relationships

Attention to detail

Initiative

Dependability

Judgment

The following may be applied / assessed at a later date (may be needed for the job)

ASSET QUALIFICATIONS

Recent* experience in providing administrative support services in a quasi-judicial or legal environment (for example, tribunal, court, commission, board, law or notaries firm).

Recent* experience using a scanner or digitization software.

*Recent experience is defined as being within the last three (3) years.

ORGANIZATIONAL NEEDS

Employment Equity may be used to address demonstrated under-representation of designated groups (Women, Visible Minorities, Persons with disabilities and persons of Aboriginal descent).

OPERATIONAL REQUIREMENTS

Willing and able to work overtime on short notice in the evening and/or on weekends.

Conditions of employment

Reliability Status security clearance

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the targeted groups when you apply.

Information on employment equity

A written examination may be administered.

An interview may be administered.

Reference checks may be sought.

Candidates may be required to meet the asset qualifications or the organizational needs, depending on the requirements of the specific position being staffed.

Acknowledgment of receipt of applications will not be sent.

Proof of your education credentials will be required at a later date.

Persons are entitled to participate in the appointment process in the official language of their choice. Applicants are asked to indicate their preferred official language in their application.

Asset qualifications may be used for the screening or when selecting candidates for appointment. Therefore, if you meet the education and/or experience and/or membership qualification(s) listed under Asset Qualifications, please be sure to clearly demonstrate this in your application.

All information obtained throughout the selection process, from the time of application to close of process, may be used to evaluate the candidates.

Breadth and depth of the assessed qualifications may be considered.

Travel and relocation costs associated with this selection process will not be reimbursed.

Top-down selection may be used during any stage of the selection process. Please note that achieving a pass mark on any of the assessment used does not mean you will move forward in the selection process. Management may decide to use a cut-off mark that is higher than the pass mark on any evaluation used throughout the process.

For this selection process, our intention is to communicate with the candidates by email. Candidates who apply to this selection process must include in their application a valid email address and make sure that this address is functional at all times and accepts messages from unknown users (some email systems block these types of email).

Persons with disabilities preventing them from applying on-line or persons without access to the internet are asked to contact 1-800-645-5605.

Only on-line applications will be accepted in order to take advantage of the many benefits of using the electronic recruitment system. Some of the benefits for applicants include:
- modify your application/resume at any time BEFORE the closing date;
- complete screening questions which will highlight your qualifications to the hiring manager;
- verify the status of your application and notification(s), at any time, and
- be notified electronically of assessment details and results.

Preference

Preference will be given to veterans and to Canadian citizens, in that order.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.