Contracting Specialist

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request special accommodation. All information received in relation to accommodation will be kept confidential.

Information on accommodation for persons with disabilities

Intent of the process

A pool of partially or fully qualified candidates may be established through this process in order to fill identical or similar positions with various tenures (term, assignment, secondment, deployment, indeterminate), security requirements (secret) and various linguistic profiles (bilingual imperative BBB/BBB or CBC/CBC) within the Department of Canadian Heritage and other departments and agencies.

Positions to be filled: 2

Information you must provide

Your résumé.

A covering letter in 5,000 words (maximum) ""IMPORTANT NOTE: Please submit a COVER LETTER, which clearly outlines how you meet the essential and asset qualifications related to education and experience criteria as stated in the statement of merit criteria. Please note that it is not sufficient to only state that the qualifications are met or to provide a listing of current or past responsibilities. You must use each education and experience criteria as a header and write one or two paragraphs for each, citing concrete examples which illustrate how you meet each qualification. You must meet all essential qualifications in order to be appointed to the position. Other qualifications may be a deciding factor in choosing the person to be appointed. Your cover letter may be used to assess your ability to communicate effectively in writing. It is your responsibility to provide appropriate examples that illustrate how you meet each qualification. Failing to do so could result in your application being rejected.""

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

Education
Two (2) years of post-secondary education in a field related to the functions or an acceptable combination of education, training and/or experience.

Degree equivalency

Experience
Using five (5) concrete examples, please demonstrate your experience (in answering the two (2) experience requirements below).

In your 5 examples, you must provide a minimum of one (1) non-competitive process and two (2) competitive processes examples.

The examples provided must be files which you have handled from requisition receipt to contract award.

For each example, please describe the activities you performed in the various phases of the procurement process.

1. Significant experience* in preparing solicitation documents for the procurement of services (including reviewing and enhancing Statements of Work, mandatory and point-rated evaluation criteria and evaluation methodologies) within the Federal Government.

2. Significant experience* providing guidance and advice to both clients and management on procurement or contracting issues.


* "Significant experience" is defined as complexity of tasks and the breadth and depth of experience normally acquired by carrying out the functions over at least twenty-four (24) months in the Government of Canada.

The following will be applied / assessed at a later date (essential for the job)

Various language requirements
Various : Bilingual imperative BBB/BBB, Bilingual imperative CBC/CBC

Information on language requirements

Knowledge
• Knowledge of legislative acts, policies and regulations applicable to federal procurement and contracting activities.
• Knowledge of contracting terms and conditions in the Federal Government context.

Abilities
• Ability to communicate effectively orally and in writing.

Personal Suitability :
• Attention to detail
• Judgement
• Autonomy
• Dependability
• Effective Interpersonal Skills
• Adaptability
• Synthesize

The following may be applied / assessed at a later date (may be needed for the job)

Asset Qualifications

Education
• Graduation from a recognized post-secondary institution with a specialization in supply chain management, business administration, commerce, public administration or in a field relevant to the functions.
• Completion of the Certification Program for Federal Government Procurement and Materiel Management Communities or any other recognized procurement certification

Degree equivalency

Experience
• Previous experience in using a minimum of two PSPC issued procurement tools available on CPSS (i.e. TBIPS, TSPS, ProServices, etc.) to award contracts.
• Experience in issuing and managing Standing Offers or Supply Arrangements.
• Experience in using the SAP Integrated Financial and Materiel System for the creation of contractual documents.

Operational Requirements
Considering the mandate of the department, vacation leave may be limited in periods of high volume.

- Willingness to work overtime

Conditions of employment

Secret security clearance

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the targeted groups when you apply.

Information on employment equity

References will be sought. Candidate must be prepared to present three (3) references, consisting of one (1) client reference that will need to be from one of the 5 examples provided in the Experience and two (2) supervisor references (the current supervisor and one former supervisor).

A written exam may be administered.

An interview will be conducted.

1. Acknowledgment of receipt of applications will not be sent. We will contact candidates when the screening process is completed.
2. Please identify clearly your Personal Record Identifier (PRI), your substantive group and level and your employment status on your resume and/or your application.
3. You must provide the following information when submitting your application: Your cover letter and résume.
4. Our intention is to communicate with candidates via email. Candidates who apply on this selection process must include in their application a valid e-mail address and have to make sure that this address is functional at all times and accepts messages from unknown users (some email systems block these types of email). It is the candidate’s responsibility to provide any changes to their personal information to the contact person indicated on this job advertisement.
5. Persons are entitled to participate in the appointment process in the official language of their choice. Candidates are asked to indicate their preferred official language in their application.
6. As an equal opportunity employer, the Public Service of Canada is committed to accommodating the needs of persons with disabilities. If you have any health or physical limitations, which may adversely affect your performance during any phase of the appointment process, please indicate to the contact person any accommodation needed.
7. Candidates must meet the essential qualifications to be appointed to a position. However, a person may be appointed to the position even though he or she does not meet any or all of the asset qualifications, operational requirements, or organizational needs. Please note that meeting these criteria may be desirable and may be a deciding factor in choosing the person to be appointed.
8. The client organization will accept applications on-line only. All job applications must therefore be submitted through the Public Service Resourcing System.
9. Candidates may be required to meet the asset qualifications or the organizational needs, depending on the requirements of the specific position being staffed.

The Public Service of Canada is committed to building a skilled, diverse workforce reflective of Canadian society. As a result, it promotes employment equity and encourages candidates to indicate voluntarily on their application if they are a woman, an Aboriginal person, a person with a disability or a member of a visible minority group.

The Public Service of Canada is also committed to developing inclusive, barrier-free selection processes and work environments. If contacted in relation to a job opportunity or testing, you should advise the Public Service Commission or the departmental official in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.

Preference

Preference will be given to veterans and to Canadian citizens, in that order.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.