Information Management Technical Specialist

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request special accommodation. All information received in relation to accommodation will be kept confidential.

Information on accommodation for persons with disabilities

Preference will be given to veterans and to Canadian citizens, in that order.

For information on the preference to veterans, visit https://www.canada.ca/en/public-service-commission/jobs/services/gc-jobs/canadian-armed-forces-members-veterans.html

Duties

The Information Management Technical Specialist works as part of the regional information management team to develop and apply methods and techniques for organizing corporate records. The Information Management Technical Specialist provides training and support with Information and document library systems (GDdocs and LLRS) that manage PSPC’s electronic and print records for PSPC employees in the Regions.

Work environment

Did you know that Public Services and Procurement Canada was selected as one of Canada's Best Diversity Employers for 2017? We invite you to join an organization that is committed to ensuring an inclusive workplace and respect for all!

Public Services and Procurement Canada (PSPC) helps the Government of Canada serve Canadians. With a strong focus on quality customer service, we provide innovative common services such as real estate and building management, purchasing, banking, pay and pensions, and translation to other government departments, agencies and boards. By providing these centralized services to departments and agencies, we enable them to focus on what they do best: providing their programs and services to Canadians.

As an organization, PSPC strives to give all its employees opportunities to achieve organizational, professional and personal goals in a respectful and inclusive workplace, mobilized and supported by leadership at all levels. For more information on PSPC's People Management Philosophy and Our Commitments please see the following link: http://www.tpsgc-pwgsc.gc.ca/apropos-about/pe-pc-eng.html

Intent of the process

Immediate need is to staff 1 Term or Acting opportunity of 2 years in duration. A pool will be established and may be used to staff similar positions of various tenures (Indeterminate, Acting, Term, Deployment, Assignment, Secondment) within the Western Region.

Positions to be filled: 1

Information you must provide

Your résumé.

A covering letter in 600 words (maximum)

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EDUCATION
A secondary school diploma or an acceptable combination of education, training and/or experience

Degree equivalency

EXPERIENCE:
E1 - Experience in preparing correspondence such as, written documents, presentations and reports
E2 - Experience in using, administrating and supporting electronic records and information system.
E3 - Experience in identifying and implementing solutions for clients' Information Management issues and challenges.

The following will be applied / assessed at a later date (essential for the job)

English essential

Information on language requirements

KNOWLEDGE
Knowledge of acts, legislation, policies, and guides within the federal government, governing records and information management

COMPETENCIES
Values and Ethics – Serving through integrity and respect
ŸClient Service – level 1
ŸThinking things through – Innovating through analysis and ideas
ŸEngagement – Working effectively with people, organizations, partners
ŸExcellence through results – Delivering through own work, relationships and responsibilities

ABILITIES
Ability to communicate effectively, orally and in writing
Ability to effectively analyze client information management needs to provide guidance and assistance
Ability to use Microsoft Excel in a work environment.

The following may be applied / assessed at a later date (may be needed for the job)

ASSETS
Experience in creating and facilitating information sessions.
Experience in delivering/completing information management projects

OPERATIONAL REQUREMENT
ŸAbility and Willingness to travel

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the targeted groups when you apply.

Information on employment equity

VERY IMPORTANT NOTE: Candidates MUST provide a cover letter as the cover letter and resume will be used to assess your ability to communicate effectively in writing. You must provide concrete and detailed examples to clearly demonstrate how you meet the education and experience requirements listed in the essential qualifications and asset qualifications section. The screening board cannot make any assumptions about your experience. It is not sufficient to say that you have the required qualifications or to list your current duties. One effective approach would be to use the wording of each experience criterion as a heading and then write one or two paragraphs demonstrating that you have the required experience and ensure that clear and accurate details are provided. The resume may be a secondary source to confirm the experience described in the cover letter.
APPLICATIONS THAT DO NOT CLEARLY DEMONSTRATE THAT THE CANDIDATE MEETS THE SCREENING CRITERIA WILL NOT BE GIVEN FURTHER CONSIDERATION.

Candidates may be required to meet the asset qualifications or the organizational needs, depending on the requirements of the specific position being staffed.

Applicants with disabilities: Should you require a technical aid or an alternative method of assessment to ensure an equitable assessment of your qualifications, please indicate so in your application.

Experience will be evaluated against depth and breadth of activities, and the complexity and diversity of the activities. Top down consideration of experience may be used.

Public service employees found qualified in this process may be considered for acting, assignment, deployment or secondment.

An assignment, secondment, or acting appointment requires approval of your supervisor.

Reference checks may be sought.

An interview may be administered.

A test may be administered.

A random and/or top down selection of candidates may be used in the determination of those to be given further consideration in the assessment process.

PLEASE NOTE: Top-down consideration of scores at any stage of this process may be used to determine the number of qualified candidates

PLEASE NOTE: For this selection process, our intention is to communicate with applicants by e-mail for screening/assessment purposes (including issuing screening results, and sending invitations for written tests and interviews). Candidates who apply on this selection process must include in their application a valid e-mail address and to make sure that this address is functional at all times and accepts messages from unknown users (some email systems block these types of email). It is the candidate’s responsibility to provide any changes to their personal information to the contact indicated on this job advertisement.

Failure to respond to communications may be construed as a withdrawal from this process.

All job applications must be submitted through jobs-emplois.gc.ca. Do not fax, email or mail hard copy documents as these will not be accepted. To submit an application online, please click on the button "apply now".

Candidates from outside the Federal Public Service will be required to pay for their own travel expenses for various phases of testing/assessment.

Preference

Preference will be given to veterans and to Canadian citizens, in that order.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.