Various administrative positions

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request special accommodation. All information received in relation to accommodation will be kept confidential.

Information on accommodation for persons with disabilities

*** INSTRUCTIONS TO FOLLOW ***

There are 2 steps to this application process, see below for more information on each step.

Failure to submit a complete application consisting of your: résumé, screening questionnaire AND online exam will result in your application being eliminated.


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STEP 1 – SUBMIT YOUR APPLICATION

The screening questions will be used as the primary tool in the screening process and the résumé will only be used to substantiate the information provided. Please provide a detailed response for each screening question.

In your response to the screening questions, please provide concrete examples and the following MANDATORY information:

1. Name of the department or organization where the experience was acquired;
2. Title of the position occupied and duration (Month/Year) for which you exercised the functions;
3. Specific details of tasks, projects, or accomplishments demonstrating how the experience was acquired.


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STEP 2 – ONLINE EXAM // Deadline to submit the exam : 14 September 2018 - 23:59, Pacific Time

In addition to your application, you will need to complete and submit an on-line exam.

Once you are ready to start the exam, you will need to send an e-mail to the following email address: AS-02/ to receive the link to the online exam. ( If you do not receive the exam link within 5 minutes, please check your spam).

ONCE YOU ACCESS THE EXAM LINK, YOU WILL HAVE 2 CONSECUTIVE HOURS TO COMPLETE AND SUBMIT YOUR EXAM.

Your application and online exam MUST be submitted prior to the advertisement deadline on September 14, 2018.

Note:

1. It is strictly prohibited to access the exam more than once.
2. It is strictly prohibited to consult anyone during the exam.
3. Additional instructions have been included in the e-mail containing the exam AND at the beginning the exam questionnaire. Please read them carefully PRIOR to accessing the exam link.
4. If you require accommodations due to a functional limitation, please indicate it in the questionnaire section of the exam.

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

Contact information for 3 references.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EDUCATION:

• ED1 - Secondary school diploma or an acceptable combination of education, training and/or experience.

Degree equivalency

EXPERIENCE:

• EX1 - Experience* in providing administrative support services.

Definition:

*The difference between the AS-02 and AS-03 group and level will be assessed in terms of the depth and breadth of activities, the complexity and diversity of work handled as well as the level of autonomy demonstrated which is normally acquired over a period of approximately 1 year for the AS-02 and 2 years for the AS-03.

** Administrative services include but are not limited to such activities as: finance, human resources, material management, contracting/procurement, accommodation, assets control/inventory, information management, travel, hospitality, ATIP etc.

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

ASSETS QUALIFICATION

EDUCATION:

• AED1 - Diplôme d’études professionnelle (DEP) in a field relevant to the position.
• AED2 - Post-secondary diploma or certificate in a field relevant to the position.

Degree equivalency

EXPERIENCE:

• AEX1 - Experience managing the daily operations of a manager’s office such as managing agendas, coordinating events (i.e.: meetings, conference calls, special projects or program activities.)
• AEX2 - Experience in an executive office such as Assistant Deputy Minister, Associate Deputy Minister, Deputy Minister, and Minister’s Office or its equivalent (i.e.: President, Vice-President).
• AEX3 - Experience drafting, formatting and proofreading correspondence.
• AEX4 - Experience using the CCM Mercury (or equivalent) document management software.
• AEX5 - Experience in financial administrative duties including preparing financial reports, monitoring and reporting on budgets and asset management;
• AEX6 - Experience in using an automated financial system, such as SAP/IFMS (or its equivalent).
• AEX7 - Experience in providing financial support services.
• AEX8 - Experience in providing human resources support services.
• AEX9 - Experience making travel arrangements and preparing travel claims.
• AEX10 - Experience supervising employees.
• AEX11 - Recent experience (within the last 3 years of work) in government security division in the area of Personnel security.
• AEX12 - Experience using Excel for complex task such as: PivotTables, formulas, macros, data manipulation, conditional formatting, dashboards etc.
• AEX13 - Experience working with social media, numerical media, interactive media and/or digital workspace in a professionnel context.

ORGANIZATIONAL NEEDS:

The Department of Justice is committed to maintaining a representative workforce reflective of Canadian society. In support of achieving a diversified workforce and our employment equity goals, qualified candidates who self-declare in a staffing process as members of Aboriginal peoples, persons with disabilities, visible minorities and/or women may be selected for appointment to fulfill organizational needs.

OPERATIONAL REQUIREMENTS:

• Willingness and ability to work overtime on short notice.
• Willingness and ability to travel, on occasion.
• Willingness and ability to work 7.5 hours Monday to Friday from 8:00 am to 4:00 pm.
• Willingness and ability to work 7.5 hours Monday to Friday from 9:00 am to 5:00 pm.

Note: Operational requirements may vary from one position to the other.

The following will be applied / assessed at a later date (essential for the job)

Bilingual - Imperative (BBB/BBB)

Information on language requirements

Second Language Writing Skills Self-Assessment
In order to help you decide if you should apply to a bilingual position, an optional self-assessment of your writing skills in your second official language is available for you to take before completing your application.

For more information, please consult:
Unsupervised Internet Test of Second Language Writing Skills

KNOWLEDGE:

• K1 - Knowledge of general office practices and procedures.

COMPETENCIES:

• CO1 - Written communication
• CO2 - Oral communication
• CO3 - Demonstrating integrity and respect
• CO4 - Thinking things through
• CO5 - Working effectively with others
• CO5 - Showing initiative and being action-oriented

PERSONAL SUITABILITY:

• PS1 - Dependability
• PS2 - Thoroughness

The following may be applied / assessed at a later date (may be needed for the job)

KNOWLEDGE:

• AK1 - Knowledge of administrative policies and/or procedures related to area such as: finance, human resources, contracting, IT, accommodations and security.
• AK2 - Knowledge of Tresuary Board of Canada Standard on Security Screening.

ABILITIES:

• AA1 - Ability to proofread, edit and format documents.
• AA1 - Ability to prepare financial reports and forecast.

Conditions of employment

Reliability Status security clearance

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the targeted groups when you apply.

Information on employment equity

• We will only accept application submitted through the Public Service Resourcing System (PSRS).

• Top down selection may be used.

• Candidates may be required to meet the asset qualifications or the organizational needs, depending on the requirements of the specific position being staffed.

• Other qualifications may be taken into consideration in the selection decision.

• Persons are entitled to participate in the appointment process in the official language of their choice. Applicants are asked to indicate their preferred official language in their application.

• Achieving a representative workforce has been identified as an organizational need in the merit criteria, and may be applied in this appointment process. Information related to the application of this merit criterion will be collected when/if this criterion is used to make an appointment. Consequently, there is no need to indicate on your application if you are a member of the designated group(s) specified in the merit criteria.

• Our means of communication with applicants is via e-mail. Please ensure to include a functional e-mail address, which will accept messages from unknown users (some e-mail systems block these types of e-mails). It is the responsibility of the candidate to ensure accurate contact information is provided and updated as required. We encourage candidates to provide a second e-mail address in their application.

Preference

Preference will be given to veterans and to Canadian citizens, in that order.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.