Various Administrative Positions - CR-05 / AS-01 / AS-02

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request special accommodation. All information received in relation to accommodation will be kept confidential.

Information on accommodation for persons with disabilities

This process includes four (4) streams in order to create pools for various administrative positions within our organization. You will be asked to indicate which stream(s) you wish to apply for when completing the application. Please note that some merit criteria are specific to certain stream(s).

STREAM 1 - CR-05 and AS-01 - Various administrative positions*

STREAM 2 - AS-02 - Various administrative positions*

STREAM 3 - AS-01 - Foreign Service Executive Administrative Assistant (FSEAA)**

STREAM 4 - AS-02 - Foreign Service Executive Administrative Assistant (FSEAA)**

*Various positions include, but not limited to, Program Assistant, Administrative Assistant, Coordinator and Administrative Services Officer.

**Rotational Positions : See the Conditions of employment for additional information.

Please note that a qualified candidate may be offered a position even though he/she does not meet any or all of the asset qualifications. However, asset criteria are desirable and may be invoked at any point of the staffing process by the hiring manager, including for being a deciding factor in choosing the right fit candidate.

Work environment

Global Affairs Canada provides opportunities for a career that is global in scale, offering a wealth of international perspectives that increase professional skills and expand cultural perceptions. A career in certain positions with us means contributing to Canada’s place in the world. Whether you are working at headquarters or abroad, a career with Global Affairs Canada is a career without borders.

Intent of the process

Our organization currently has a variety of needs for administrative positions and the pools of fully or partially qualified candidates that will be created can be used to staff future temporary and indeterminate vacancies and staff positions that are identical or similar at the CR-05, AS-01 and AS-02 group and level within Global Affairs Canada. The duration and linguistic profiles could vary depending on the positions to be filled.

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

ALL STREAMS
Secondary school diploma

OR

An acceptable combination of education, training or experience

OR

Successful completion of the General Intelligence Test - 320 (GIT-320) from the Public Service Commission.

Degree equivalency

STREAM 1 AND 3
At least one (1) year experience in providing administrative or operational support services.*

STREAM 2 and 4
At least three (3) year experience in providing administrative or operational support services.*

*Administrative support services may include the performance of tasks such as managing the daily agenda of manager, planning or coordinating meetings, preparing documents or reviewing for accuracy, coordinating incoming and outgoing correspondence, filing, writing minutes of meetings, preparing spreadsheets and collating data, etc.
Operational support services may include the performance of tasks such as preparing forms, data entry, preparing and reviewing reports or other documents, filing, and drafting correspondence in operational environments such as registrar service, finance, administration, security, human resources, case management, or other areas.

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

ALL STREAMS
A COLLEGE or VOCATIONAL diploma obtained from a recognized institution in one of the following specializations: office administration, business administration, finance/accounting or other field related to the position. Examples of acceptable diploma: Secretarial Studies, Office Management, Office Administration, etc. Examples of non-admissible diploma: Bachelor's degree in administration, Master's degree in international relations, etc.

Degree equivalency

ALL STREAMS

Five (5) year experience in providing administrative or operational support services.*
Experience in manipulating tables and reports in Excel;
Experience with financial and administrative software such as SAP, Business Intelligence, Business Warehouse, Salary Forecast Tool or Visio;
Experience in managing budget of an Executive** or a work unit, including preparing travel claims (using HRG, SFA/SAP);
Experience in maintaining and reporting on up-to-date financial data (prepare budget tracking document);
Experience in planning and organizing travel arrangement and making travel claims;
Experience in working abroad;
Experience in working in a Canadian diplomatic mission abroad.

*Administrative support services may include the performance of tasks such as managing the daily agenda of manager, planning or coordinating meetings, preparing documents or reviewing for accuracy, coordinating incoming and outgoing correspondence, filing, writing minutes of meetings, preparing spreadsheets and collating data, etc.
Operational support services may include the performance of tasks such as preparing forms, data entry, preparing and reviewing reports or other documents, filing, and drafting correspondence in operational environments such as registrar service, finance, administration, security, human resources, case management, or other areas.

** Executives is defined by Director level and above

The following will be applied / assessed at a later date (essential for the job)

Bilingual - Imperative
For stream 1, 2 and 3:
BBB/BBB

For stream 4 only:
CBC/CBC

Information on language requirements

Second Language Writing Skills Self-Assessment
In order to help you decide if you should apply to a bilingual position, an optional self-assessment of your writing skills in your second official language is available for you to take before completing your application.

For more information, please consult:
Unsupervised Internet Test of Second Language Writing Skills

STREAM 4 only
Knowledge of sections 32, 33 and 34 of the Financial Administration Act.

ALL STREAMS
Ability to communicate effectively orally.
Ability to communicate effectively in writing.

Judgment
Interpersonal relations and respect
Client focus
Reliability
Organisational skills
Resiliency and adaptability

STREAM 3 and 4
Intercultural Proficiency

STREAM 4
Influencing and alliance building

The following may be applied / assessed at a later date (may be needed for the job)

STREAM 1, 2 and 3
Knowledge of sections 32, 33 and 34 of the Financial Administrative Act.

ALL STREAMS
Knowledge of the Treasury Board Secretariat guideline on travel and hospitality expenditures.

Selection may be limited to members of the following Employment Equity groups: Aboriginal persons, persons with disabilities, visible minorities, women

Information on employment equity

ALL STREAMS
Willingness and ability to travel on short notice including internationally and to travel to difficult and challenging environments.

Conditions of employment

Secret security clearance - Top Secret security clearance for rotational positions (Steams 3 and 4) and some non-rotational positions at the Head office.

Must be willing and able to work overtime in short notice.

STREAM 3 and 4 only
Rotationality is a condition of employment. (Rotationality is the requirement for an employee to serve at any location in Canada or abroad, as determined by the Department.)

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the targeted groups when you apply.

Information on employment equity

ONLY ONLINE APPLICATIONS WILL BE ACCEPTED.

A general skills test will be administered and a top-down selection will be used in determining candidates who will be given further consideration in the assessment process.

Qualified candidates will be asked to provide proof of their education credentials (original documents). Candidates with foreign credentials must provide proof of Canadian equivalency.

Communication for this process will be sent via email. It is the responsibility of the candidate to ensure accurate contact information is provided and updated as required. Candidates who apply to this selection process should include an email address that accepts email from unknown users (some email systems block these types of email).

The information you provide throughout this selection process must be true and could be verified. Any false or fraudulent information could result in:
1. the rejection of your request;
2. the revocation of your hiring to the public service, if any;
3. any corrective action deemed appropriate by the employer;
4. In case of fraud, in addition to the consequences mentioned above, you could be the subject of a criminal investigation.

Applicants residing outside the National Capital Region may be required to travel abroad, to the Global Affairs Canada office or to a partner to be evaluated in person or via teleconference, as applicable.

TRAVEL AND RELOCATION: CANDIDATES WILL BE REQUIRED TO PAY FOR THEIR OWN TRAVEL, INCLUDING TRAVEL FOR ASSESSMENT PURPOSES, AND MAY BE REQUIRED TO PAY FOR OTHER EXPENSES.

Preference

Preference will be given to veterans and to Canadian citizens, in that order.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.