Business Analyst, Digital Workspace (INVENTORY)

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request special accommodation. All information received in relation to accommodation will be kept confidential.

Information on accommodation for persons with disabilities

When you apply to this selection process, you are not applying for a specific job, but to an inventory for future vacancies. As positions become available, applicants who meet the qualifications may be contacted for further assessment.

What makes inventories different from other job advertisements? You only need to apply once, but can be considered for different job opportunities. Don’t worry, even if your application is not selected for one job, your application remains in the inventory and can be selected again for the entire duration that the inventory remains open. As an applicant, you can go back and update your resume at any time.

Tips for applicants who wish to apply;

• You may need to first create an account, if you don’t already have one; https://emploisfp-psjobs.cfp-psc.gc.ca/psrssrfp/applicant/page1710?createNewAccntAftPNS=createNewAccntAftPNS&toggleLanguage=en
• Once your account is created, applicants can create a profile and upload their resume.
• When it comes time to apply, please provide complete and thorough details of your education and experience. The system will prompt you with specific questions, please ensure to answer the questions, if applicable.
• When answering the questionnaire, do not assume that the screening board has any previous knowledge of your background, qualifications, or work history. You must be specific and provide concrete examples/details for each experience & education element, as applications will be screened on the information provided. Your resume will be used as a second source of validation.
• Please note that applications received through any means other than the www.jobs.gc.ca website will not be considered.
• Persons who are unable to apply or who have any questions about the application process can contact the person (email address) listed below prior to the closing date.

Duties

The Department of Justice has implemented a Digital Workspace using SharePoint 2013 and GCDOCS to support the collaboration and information management needs of departmental employees.

Over the coming fiscal year, the Digital Architecture and Innovation team will be focusing its efforts on supporting the existing user-base, expanding the service to new clients, migrating content into the Digital Workspace, and integrating the Digital Workspace with other key corporate applications such as the Department’s Legal Case Management System.

As a Business Analyst you will be primarily responsible for but not limited to the following:

- Meeting with client groups on a regular basis to discuss their Document Management requirements
- Analyze documents and requirements and recommend solutions
- Design solution based on approved guidelines while also taking into account client requirements
- Educate client groups on related departmental policies (e.g. Open by Default)
- Provide coaching/training to client groups
- Provide site presentations to client groups
- Contribute to the development of training and reference material (e.g. how to guides, videos, or reference guides)

The duties of the position(s) to be staffed from this appointment process may be performed in a virtual environment from any Justice Canada office that is identified on the advertisement. Please note that this does not imply telework. Rather, the employee will be expected to perform all duties of the position from one office and report to a manager who is working in another location.

Work environment

We are dedicated to creating a positive and dynamic environment where employees with new ideas and fresh perspectives can make a difference and excel. You will have the opportunity to increase your experience and expertise, benefit from a healthy work-life balance and a positive workplace where all employees are valued and recognized for their unique qualities, ideas, voices and perspectives.

You are looking for exciting challenges? You want to change things? Apply online today for an opportunity to join the Public Service of Canada.

Intent of the process

Anticipatory process. A pool of partially qualified candidates may be established to staff similar positions in various locations within the Department of Justice with various tenures (indeterminate, term, casuals, and acting appointments as well as deployments and secondments/assignments, Interchange Canada), various linguistic requirements and various security levels. If a pool is established following this staffing process, all federal organizations listed in Schedules I, IV and V of the Financial Administration Act (FAA) will be able to use it in order to staff similar positions across Canada.

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

STEP 1 of the assessment process - INTRODUCE YOURSELF

Essential & Assets Qualifications (When you submit your application, the system will prompt you with a specific question to evaluate how you meet each qualification; please ensure to answer and provide examples on how you gained these qualifications.)

To be considered for this position :

EDUCATION:

1- You must have a secondary school diploma or an acceptable combination of education, training and/or experience.

Degree equivalency

EXPERIENCE:

2- You must have significant* and recent** experience performing business analyst functions (for example, planning, managing and facilitating requirements gathering activities, validating requirements, conducting business process analysis, developing and documenting business process, etc.)
3- You must have experience in providing advice or recommendations to stakeholders, such as employees, partners, or clients
4- You must have experience working with an electronic document and records management system such as SharePoint, Content Server (GCDOCS), RDIMS, etc.
5- You must have significant * experience utilizing computer software programs including word processing and spreadsheets to manage and maintain information in order to prepare reports.
6- You must have experience in at least one of the following:
- development of training materials or delivery of training sessions.
- development or delivery of presentations.

Definitions:
Significant* experience is defined as depth and breadth of experience normally associated with the performance of those duties on a regular basis for a period of approximately two (2) years. However, a shorter duration may be considered based
on demonstrated complexity and diversity of work handled,scope of work, and/or level of direct responsibility for a wide variety of complex files and/or projects.
Recent** refers to experience normally acquired within approximately the last five (5) years of work.

The following will be applied / assessed at a later date (essential for the job)

Various language requirements
Various language requirements (English or French Essential, English Essential, French Essential, or Bilingual Imperative such as BBB/BBB)

Information on language requirements

STEP 2 of the assessment process – SHOW US & MEET US!

If your application is screened in, you will be invited to demonstrate the following knowledge and competencies via an evaluation process (exam, interview or reference check) :

KNOWLEDGE:

Knowledge of the information management lifecycle.
Knowledge of business analysis principles and practices.

ABILITIES:

Ability to communicate in writing.
Ability to communicate orally.
Ability to work under pressure while meeting deadlines.
Ability to analyze information to provide recommendations.
Ability to prepare presentations.
Ability to deliver presentations.

PERSONAL SUITABILITIES:

Client focus
Teamwork
Initiative
Judgement

STEP 3 of the assessment process – LANGUAGE ASSESSMENT

Depending on the position being staff, we might have position with various language requirements, such as: English OR French Essential, English Essential, French Essential, or Bilingual Imperative BBB/BBB) If you are interested in being considered for a bilingual position, Second Language Evaluation will be conducted. Second Language Evaluation (SLE) testing will be administered, as required, using the Public Service Commission’s (PSC) SLE tests. If you would like to prepare yourself for the SLE tests, please visit the Second Language Evaluation information for candidates page: https://www.canada.ca/en/public-servicecommission/services/second-language-testing-publicservice/information-candidates.html
If you have previously been assessed for SLE but do not have a copy of your results, please visit the PSC’s Confirmation of Previous Test Result web page:
https://www.canada.ca/en/public-servicecommission/services/staffing-assessment-toolsresources/staffing-assessment-services-job-seekersemployees/confirmation-previous-test-result.html

The following may be applied / assessed at a later date (may be needed for the job)

TELL US MORE: (Assets)

We also want to learn more about other experiences you might have gained during your career. Please ensure to answer the questions and provide examples on how you gained these qualifications if the following applies to you:

ASSET QUALIFICATIONS:

1- If you have graduated with a degree from a recognized post-secondary institution in a field relevant to the work to be performed.
2- If you have a professional designation/certification in Business Analysis.
3- If you have experience in developing sites and permissions in a Microsoft SharePoint 2013 environment.
4- If you have experience in Metadata management.
5- If you have experience in analyzing legacy repositories to address information architecture and migration.
6- If you have experience in acting as a liaison between users and technical specialists in the development of business systems such as an electronic document and records management system.
7- If you have significant* and recent** experience performing business analyst functions (for example, planning, managing and facilitating requirements gathering activities, validating requirements, conducting business process analysis, developing and documenting business process, etc.) in Information Management or Records Management.

Definitions:
Significant* experience is defined as depth and breadth of experience normally associated with the performance of those duties on a regular basis for a period of approximately two (2) years. However, a shorter duration may be considered based
on demonstrated complexity and diversity of work handled,scope of work, and/or level of direct responsibility for a wide variety of complex files and/or projects.

Recent** refers to experience normally acquired within approximately the last five (5) years of work.

Conditions of employment

STEP 4 of the assessment process - SECURITY CLEARANCE

The hiring department is responsible for the Personnel Security Clearance process. Typically to be eligible for a "Reliability" clearance, you must provide residence information for the last five (5) years and to be eligible for a "Secret" clearance, you
must provide residence information for the last ten (10) years.

The process may involves reference inquiries, verification of qualifications, criminal records checks, credit checks (if required) and fingerprints.

Depending on the position to staff the security clearance may vary; Reliability or Secret.

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the targeted groups when you apply.

Information on employment equity

- The Department of Justice encourages persons with priority entitlements to self refer to our selection processes in circumstances where they believe to meet the essential qualifications of the advertised position.
- Random selection may be used.
- Top down selection may be used at any point during the assessment phase.
- Asset qualifications may be used at any point during the assessment phase.
- Extractions from this selection process will be ongoing. Results from previous extractions will be deemed valid for future extractions.
- Any travel expenses incurred by candidates to attend evaluations under this recruitment process will be the candidate's responsibility.
- Proof of education will be required prior to the start date of the offer of employment. If you have a foreign degree(s), you will have to provide proof of Canadian equivalency.
- Communication for this process will be sent via e-mail. It is the responsibility of the candidate to ensure that a current and valid e-mail address is provided with their application and that it accepts messages from unknown senders. IMPORTANT : IF THERE IS A CHANGE IN YOUR EMAIL YOU MUST INFORM US BY EMAIL AT
- Any communication with the candidates through this staffing process may be used to evaluate qualifications listed and other qualifications.
- Other qualifications not mentioned on this advertisement may be assessed depending on the position to be staffed.
- Other organizations within the core public administration will be able to use this pool to staff their positions, therefore by applying to this process you consent to your personal application-related information being shared with other government departments interested in staffing similar positions.

Preference

Preference will be given to veterans and to Canadian citizens, in that order.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.