Human resources or Security Assistant

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request special accommodation. All information received in relation to accommodation will be kept confidential.

Information on accommodation for persons with disabilities

We strongly encourage candidates to submit their applications on-line.
Following are some of the benefits associated with applying on-line:

• Candidates can create and manage their accounts in the Public Service
Resourcing System (PSRS) and apply to job opportunities as long as an internet connection is available.

• Candidates can create a profile and retrieve stored application(s) (personal
information, covering letter and résumé) previously submitted and modify
them, if necessary, before submitting the application.

• Candidates can modify their application/resume at any time BEFORE the
closing date indicated on the job advertisement.

NOTE: Candidates must clearly demonstrate, by responding to the preselection
questionnaire, how they meet the education and experience factors listed in
the essential and asset qualifications.

Intent of the process

The immediate need is to staff two (2) indeterminate positions.

A pool of qualified candidates will be established. This process may be used to staff similar positions with various tenures, linguistic profiles and levels, and security clearance levels, within Library and Archives Canada.

Positions to be filled: 2

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

Successful completion of Secondary school diploma.

Degree equivalency

EXPERIENCE

Recent* experience in provision of administrative services in an office environment such as, without being limited to: maintaining files, preparation of communications and information verification.

Recent* experience in the use of the Microsoft Office such as, without being limited to: Excel, Word, Outlook .

Recent* experience in providing client services.

*Recent is normally associated with performance of the duties on a continuous and full time basis over a period of approximately 1 year in the last 5 years.

The following will be applied / assessed at a later date (essential for the job)

Bilingual - Imperative (BBB/BBB)

Information on language requirements

ABILITIES

Ability to prioritize work and meet tight deadlines.
Ability to organize own work effectively.
Ability to resonate (Unsupervised Internet Test of Cognitive Ability – Level 1)
Ability to communicate effectively orally.
Ability to communicate effectively in writing.

PERSONAL SUITABILITY

Effective Interpersonal Relations
Judgment
Discretion
Attention to details
Reliability

The following may be applied / assessed at a later date (may be needed for the job)

ASSET EDUCATION

Diploma of Vocational Studies in a field related to the position such as, without being limited to: Administration or accounting.

Degree equivalency

ASSET EXPERIENCE

Experience in using an electronic files management system such as, without being limited to: SharePoint or GcDocs.
Experience in using and maintaining a human resources management system (i.e. SGRH, SIRH, MyGCHR, Peoplesoft, etc.)
Experience creating and maintaining electronic files.
Experience as human resources assistant in an operational environment.
Experience in driving a automobile vehicle.

Conditions of employment

Reliability Status security clearance

Tests

Cognitive Ability - Level 1

Applicants must complete the Unsupervised Internet Test of Cognitive Ability - Level 1 as part of the screening for this selection process. This test assesses general problem solving and reasoning ability. You will have 60 minutes to complete the test. You must complete the test before you submit your application for this position.

For more information, please consult: Unsupervised Internet Test of Cognitive Ability - Level 1

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the targeted groups when you apply.

Information on employment equity

Your screening question responses MUST CLEARLY DEMONSTRATE that you meet all of the essential education and experience factors. Failure to provide sufficient concrete examples in your responses will result in your application being screened out. Your resume will not be used to assess your application. Stating that you meet the factor or to see your resume will not be considered as an acceptable response.

A random and/or top down selection of candidates may be used in the determination of those to be given further consideration in the assessment process.

Persons are entitled to participate in the appointment process in the official language of their choice.

Applicants are asked to indicate their preferred official language in their applications.

PLEASE NOTE: For this selection process, our intention is to communicate with applicants by email for screening/assessment purposes (including issuing screening results, and sending invitations for written tests and interview).

Applicants who apply to this process must include in their application a valid e-mail address and make sure this address is functional at all times and accepts messages from unknown users.

If you do not fully complete the screening questions as instructed, you may be screened out.

We thank all those who apply, only those selected for further consideration will contacted.

Preference

Preference will be given to veterans and to Canadian citizens, in that order.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.