Specialist Records Management

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request special accommodation. All information received in relation to accommodation will be kept confidential.

Information on accommodation for persons with disabilities

You will be required to show how you demonstrate the essential qualifications (education and experience) for the initial screening by answering online screening questions. It is not sufficient to only state that the qualifications are met or to provide a listing of current or past responsibilities. Rather you must clearly demonstrate HOW, WHEN, and WHERE the qualification was met through substantiation by concrete examples.

The answers provided to the screening questions will be the main source of information and the curriculum vitae will only be referred to as a secondary source of information. Failure to provide complete answers may result in job applications being screened out from further consideration in this process.

Duties

• Maintains, files, indexes, creates and maintains external access sites (cases of records) and bring-forward entries (classification of electronic mail and records) using manual or automated systems;
• Creates new files, reviews files or series of files and recommends changes to the subject filing system;
• Participates in the implementation of authorized file conservation and disposal processes and schedules;
• Opens and files mail;
• Organizes, reviews and processes information according to the file management information system;
• Digitizes paper records.

Intent of the process

The primary purpose of this process is to create a pool of qualified candidates that could be used to staff similar positions (full time, part time, indeterminate, term, casual) at Transport Canada in Dorval and Quebec City in the Province of Quebec.

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EDUCATION
• A postsecondary school diploma obtained in Information Management, Documentation, Archival Science or Record Management.

Degree equivalency

EXPERIENCE
• Acceptable experience* in providing client services.
*Acceptable experience is defined as at least 4 months of continuous work experience.

The following will be applied / assessed at a later date (essential for the job)

Various language requirements
• French Essential or Bilingual Imperative BBB/BBB, depending the position being staffed.

Information on language requirements

KNOWLEDGE
• Knowledge of operations of a Records Management Office.
• Knowledge of the theories and tools of records management and archives.

KEY LEADERSHIP COMPETENCIES
• Values and Ethics.
• Engagement.
• Thinking things through.
• Excellence through results.

ABILITIES
• Ability to establish priorities.
• Ability to communicate effectively orally.
• Ability to communicate effectively in writing.

The following may be applied / assessed at a later date (may be needed for the job)

ASSET QUALIFICATIONS - EXPERIENCE
• Experience using an electronic documents management software such as IRIMS, LiveLink or Documentik.
• Recent experience** in paper and electronic records operations such as filing, sorting, information retrieval and classifying in an Information Management Centre.
• Experience delivering training and information sessions.
**Recent experience is defined as having been acquired in the last 3 years.

OPERATIONAL REQUIREMENTS
• Work occasionally outside normal working hours and on weekends.
• Willing to travel within the Quebec Region and the National Capital Region.

Conditions of employment

• Security Clearance: Reliability or Secret, depending the position.
• Willing and able to carry out his/her duties in sometimes cramped and dusty spaces and in uncomfortable positions such as crouching and kneeling.
• Willing and able to lift boxes up to 20 kg.

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the targeted groups when you apply.

Information on employment equity

• Transport Canada will accept applications on-line only.

• Acknowledgment of receipt of applications will not be sent to applicants.

• A written exam, an interview and reference check can be used as the assessement methods in this selection process.

• Candidates must meet the essential qualifications to be appointed to a position.

• Candidates may be required to meet the asset qualifications or the organizational needs, depending on the requirements of the specific position being staffed.

• Candidates will have to provide proof of education credentials and will be advised to provide the documents later in the process.

• Candidates who were educated outside of Canada, must have the certificates and/or diplomas assessed against Canadian education standards. This will enable candidates to provide proof of Canadian equivalency when applying for a job in the public service. The Canadian Information Centre for International Credentials (CICIC) assists persons who wish to obtain an assessment of their educational, professional, and occupational credentials by referring them to the appropriate organizations The CICIC can be contacted through its website at: http://www.cicdi.ca.

• Persons are entitled to participate in the appointment process in the official language of their choice. Applicants are asked to indicate their preferred official language in their application.

• All job applications must be submitted through the Public Service Resourcing System (PSRS). Following are some of the benefits associated with applying on-line:
- applicants can create a profile and a resume that can be used when applying for other processes without having to recreate a new application each time;
- applicants can verify the status of their applications, at any time;
- for some jobs, applicants will find important information, namely the job questionnaire and a complete statement of merit criteria that are only available when applying on-line.

• To submit an application on-line, select the button "Apply Online" below.

• Persons with disabilities preventing them from applying on-line are asked to contact 1-800-645-5605.

Preference

Preference will be given to veterans and to Canadian citizens, in that order.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.