Administrative Support – Director’s Office (ANTICIPATORY)

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request special accommodation. All information received in relation to accommodation will be kept confidential.

Information on accommodation for persons with disabilities

****IMPORTANT NOTE - If you applied to selection process 18-IAN-IA-AO-ON-CID-321149, and are in the area of selection, your application will be considered for this process and there is no need to re-apply.

***This position is located in Thunder Bay, Ontario. Candidates applying from outside of Thunder Bay must be willing to relocate to Thunder Bay. Applicants may wish to review the Relocation Directive for information: http://www.njc-cnm.gc.ca/directive/nrddrc/index-eng.php.

**VERY IMPORTANT NOTE: It is the responsibility of the candidate to clearly outline that they meet each of the screening criteria (i.e. Education and Experience Qualifications, both Essential and Assets) in the screening questionnaire. Please note that it is not sufficient to only state that the requirement is met or to provide a listing of past or current responsibilities. Rather the candidate must provide concrete and detailed examples that illustrate HOW, WHEN, and WHERE the qualification was met. Failure to do so could result in the application being rejected from the process. Resumes will be used as a secondary source to validate the information described in the screening questionnaire. The screening board cannot make any assumptions about your experience and will not contact candidates for additional or potentially missing information.

Please DO NOT send a cover letter. The screening questions replace the cover letter. We will NOT review cover letters.

Your resume may be used to validate the information provided in the screening questions.

Intent of the process

A pool of qualified candidates may be established and may be used to staff similar AS-01 positions with various linguistic profiles and/or requirements as well as tenures (Acting, Determinate, and Indeterminate appointments) and/or the security clearance (reliability or secret), which may vary according to the position being staffed.

The pool could be used to offer acting appointments under exceptional circumstances in order to protect employee's indeterminate status.

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EDUCATION

The minimum standard is:
• A secondary school diploma or employer-approved alternatives (see Note 1).

Notes:
1. The employer-approved alternatives to a secondary school diploma are:
o A satisfactory score on the Public Service Commission test approved as an alternative to a secondary school diploma; or
o An acceptable combination of education, training and/or experience.
Candidates who already meet both of the following criteria must be accepted as meeting the secondary school diploma requirement:
c. Candidates who have achieved a satisfactory score on the Public Service Commission test approved as an alternative to a secondary school diploma; and
d. Candidates who have been appointed or deployed for an indeterminate period to a position in the AS classification.

The opportunity to be assessed by at least one of the two employer-approved alternatives must be offered to candidates who have not previously met the secondary school diploma requirement.

Candidates who were appointed or deployed on an indeterminate basis using an acceptable combination of education, training and/or experience meet the secondary school requirement for the AS classification only and must be reassessed for entry to other classifications on the basis of this alternative.

2. Acceptable experience and/or training in a field relevant to positions in the AS classification is required when the education qualification specified for the position being staffed is a secondary school diploma or approved employer alternatives.

Degree equivalency

EXPERIENCE:

Experience in providing administrative services in an office environment.

Experience in preparing and processing correspondence.

Experience in providing information to clients or management.

Experience maintaining tracking tools and bring-forward systems.

Experience creating, maintaining and managing records.

The following will be applied / assessed at a later date (essential for the job)

English essential

Information on language requirements

ABILITIES:

Ability to establish priorities and work under pressure.

Ability to communicate effectively orally

Ability to communicate effectively in writing.

PERSONAL SUITABILITY:

Effective interpersonal skills.
Reliability.
Detail oriented.
Flexibility.
Initiative.
Judgement.

The following may be applied / assessed at a later date (may be needed for the job)

ASSET QUALIFICATIONS
( Not essential, but preference may be given to candidates who possess asset qualifications)


EDUCATION:

Successful completion of two (2) years of an acceptable post-secondary educational program in any field relevant to the work to be performed OR an acceptable combination* of education, training and experience.

*An acceptable combination is defined as:
A secondary school diploma and at least two (2) years of relevant work experience/on-the-job training.

Degree equivalency

EXPERIENCE:

Experience working in the Grants and Contribution Information Management System (GCIMS).

Experience developing agreement for transfer payments.

Experience using financial software programs such as SAP.

Experience making travel arrangements using systems such as HRG.

Experience organizing meetings and teleconferences.

Experience liaising and maintaining relationships with clients, management and corporate services.

Experience working across functional areas and working in a team environment.

Experiencing working with Indigenous communities.

Experience in providing administrative services in support of the office of a Director or Director General in the Federal Public Service.

CURRENT AND/OR FUTURE ORGANIZATIONAL NEEDS
( Not essential, but preference may be given to candidates who possess the organizational needs)

Indigenous Services Canada is committed to having a skilled and diversified workforce representative of the population its serve. In support of our strategy to achieve our employment equity goals, preference may be given to candidates who, at the time of application, indicate that they are belonging to one of the following Employment Equity groups (self-declaration): Aboriginal peoples, Women, Visible Minorities and Persons with Disabilities.

OPERATIONAL REQUIREMENTS:

Willing and able to work overtime on short notice.

Conditions of employment

Reliability Status security clearance

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the targeted groups when you apply.

Information on employment equity

PLEASE NOTE: For this selection process, our intention is to communicate with applicants by EMAIL for screening/assessment purposes (including issuing screening results, and sending invitations for written tests and interviews). Applicants MUST include in their application a valid e-mail address and make sure this address is functional at all times and accepts messages from unknown users. It is your responsibility to inform us at all times of any changes regarding your contact information.

A variety of assessment tools may be used in the assessment of candidates, such as: *written test, practical test, situational exercise, *oral interview, simulation, presentation, role play, work samples, performance appraisals and/or *reference checks. Some assessment tools may be administered electronically, others, in-person. (*indicates those tools that will most likely be used in this process.)

More than one assessment tool may be used to evaluate a particular criteria. Some assessment tools may be administered electronically, others, in-person.

Depending on the requirements of the position(s) being staffed from this process, for current or future vacancies, any or all of the asset qualifications, operational requirements, and organizational needs may be applied.

Breadth and depth of the assessed qualifications may be considered.

Candidates are expected to make a reasonable effort to make themselves available for assessments as scheduled. Rescheduling will only be permitted for accommodation measures or for other exceptional/extenuating circumstances, to be determined on a case-by-case basis.

Candidates invited to the assessment stage will be required to provide ORIGINAL proof of their education credentials, i.e., their degree or official transcript. Failure to do so may result in you not being considered further in the selection process.

Candidates with foreign credentials must provide proof of Canadian equivalency. Consult the Canadian Information Centre for International Credentials for further information at http://www.cicic.ca/

Candidates whose applications are retained for further consideration may be required to travel to attend an interview or for the administration of a test. If you are asked to travel in relation to this appointment process, you should direct any questions you have about travel entitlements to the hiring organization, when contacted, and they will provide you with the necessary information.

Depending on the requirements of the position(s) being staffed from this process, for current or future vacancies, any or all of the asset qualifications, operational requirements, and organizational needs may be applied at the time of staffing. Candidates may be contacted and assessed against these criteria at any time during this process.

We strongly encourage applicants to submit their applications online. Following are some of the benefits associated with applying on-line:
• Applicants can create and manage their accounts and apply to job opportunities as long as an internet connection is available.
• Applicants can create a profile and retrieve stored application(s) (personal information, covering letter and résumé) previously submitted and modify them, if necessary, before submitting the application.
• Applicants can modify their application/resume at any time BEFORE the closing date indicated on the job advertisement.

Should you be unable to apply on-line on GC Jobs, please submit your application, quoting the Selection Process Number, to the application contact listed on the poster on or before the closing date

To submit an application on-line, please select the button "Apply Online" below.

Persons with disabilities preventing them from applying on-line are asked to contact 1-800-645-5605.

Persons are entitled to participate in the appointment process in the official language of their choice.

A random or top down selection of candidates may be used in the determination of those to be given further consideration in the assessment process.

We thank all those who apply.

Preference

Preference will be given to veterans and to Canadian citizens, in that order.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.