Administrative Assistant/Project Assistant

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request special accommodation. All information received in relation to accommodation will be kept confidential.

Information on accommodation for persons with disabilities

For the Experience criteria, the candidate must clearly respond to the screening criteria and demonstrates how they meet each of them (i.e. essential education and experience qualifications and any asset qualifications that apply). To do so candidates must respond to Education and experience factors established in the system and write one or two paragraphs for each by demonstrating how they meet that criterion and, by describing in detail when, where and how he/she gained the experience.

Résumés will be used only as a secondary source to validate the experience described in the Screening questions.

Duties

SUMMARY OF DUTIES:

Coordinate, monitor and track projects, files and activities.
Provide administrative support to management and teams.
Gather and analyse information to assist in resolving problems.
Participate in team’s meetings, develop agenda and record of decisions.
Provide information, documentation, results of analysis and recommendations to management and teams on a variety of policies, directives and procedures.

Work environment

PSPC: A SMART CAREER MOVE!

Are you looking for an organization where there is constant action and where challenges abound? An organization where your thirst for innovation will be valued and encouraged? Are you looking to put your skills to good use and contribute to an attractive, dynamic and high-performing organization?

Then we have a job for you!

A wide range of opportunities exist for individuals seeking new challenges in a highly dynamic and fast-paced work environment. We value the contribution of employees who are adaptable to change, are eager to contribute to our commitments in our day-to-day activities, and who are constantly seeking new opportunities to challenge themselves all while serving their fellow Canadians.

Who are we?

The Pay Administration Branch (PAB) of PSPC is responsible for managing the public service compensation functions of the Government of Canada. It was created on October 23, 2017 in order to consolidate pay operations and systems functions, and to allow for a greater integration of pay functions as well as providing clearer accountabilities as we continue to move forward in fixing pay issues for federal public servants. With the current challenges that PSPC is facing in resolving public service pay problems, our organization maintains a strong focus on delivering results within a challenging and fast-paced environment. We continuously rely on the hard work and dedication of our team to ensure employees are paid in a timely manner and all efforts are made to resolve public servants’ pay issues more quickly. As our branch will continue to grow in the coming years in order to meet these challenges head-on, there will be ample opportunities for you to develop your skills and to grow professionally with us!

Did you know that Public Services and Procurement Canada was selected as one of Canada's Best Diversity Employers in 2018 for a second year in a row? We invite you to join an organization that is committed to ensuring an inclusive workplace and respect for all!

For more information on PSPC's People Management Philosophy and Our Commitments please see the following link:

http://www.tpsgc-pwgsc.gc.ca/apropos-about/pe-pc-eng.html

We look forward to hearing from you!

Intent of the process

The intent of this appointment process is to staff various AS-01 positions in Pay Administration Branch. A pool of partially qualified candidates may be established through this process to staff identical or similar positions (such as Indeterminate, Specific Periods, Deployment and Acting Assignments with various languages profiles English or French Essential, Bilingual imperative BBB/BBB, CBC/CBC and CCC/CCC) and various security requirements (Reliability and Secret)within Public Services and Procurement Canada.

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

Contact information for 3 references.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

Education:

Secondary school diploma and/or an acceptable combination of education, experience and/or training

Degree equivalency

EXPERIENCES:

EX1 - Experience in dealing with various stakeholders and service providers in a client-focused environment;

EX2 - Experience in delivering administrative services, such as but not limited to: organizing meetings or conferences, preparing agendas and minutes of meetings, tracking priorities using a bring forward system (BF system);

EX3 - Experience in analyzing information and providing advice and recommendations to management or clients;

EX4 - Experience in using various software including Excel, PowerPoint and Outlook

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

Operational Requirements:

Be willing and able to work overtime on short notice

The following will be applied / assessed at a later date (essential for the job)

Various language requirements
English or French Essential
Bilingual Imperative BBB/BBB, CBC/CBC, CCC/CCC

Information on language requirements

COMPETENCY:

C1 - Client Service Competency Level 1: Delivers high-quality client service - https://www.tpsgc-pwgsc.gc.ca/sc-cs/csc-eng.html

ABILITIES:

A1 - Ability to communicate effectively in writing
A2 - Ability to communicate effectively orally
A3 - Ability to meet deadlines and work under pressure

PERSONAL SUITABILITY:

PS1 - Adaptability and Flexibility
PS2 - Discretion
PS3 - Effective Interpersonal Relationships
PS4 - Initiative

The following may be applied / assessed at a later date (may be needed for the job)

EXPERIENCES:

AEX1 - Experience in making travel arrangements;
AEX2 - Experience in using databases;
AEX3 - Experience in the planning, development, monitoring, costing and support of project activities and project deliverables;
AEX4 - Experience in financial support activities.

Conditions of employment

Reliability Status security clearance - Various security clearance level: Secret or Reliability Status.

Note: Those selected must meet and maintain Secret clearance throughout their employment.

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the targeted groups when you apply.

Information on employment equity

Reference checks may be sought.

An interview may be administered.

A written examination may be administered.

You must provide proof of your education credentials.

All written communication obtained throughout the selection process, from the time of application to close of process, may be used to evaluate the candidate.

Acknowledgment of receipt of applications will not be sent.

Persons are entitled to participate in the appointment process in the official language of their choice. Applicants are asked to indicate their preferred official language in their application

Our intention is to communicate with candidates via email. Candidates who apply on this selection process must include in their application a valid e-mail address and to make sure that this address is functional at all times and accepts messages from unknown users (some email systems block these types of email). It is the candidate's responsibility to provide any changes to their personal information to the contact indicated on this job advertisement.

Preference

Preference will be given to veterans and to Canadian citizens, in that order.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.