Various Administrative Positions / Financial Services Assistant- CR-04, CR-05 - Casual Inventory

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request special accommodation. All information received in relation to accommodation will be kept confidential.

Information on accommodation for persons with disabilities

When you apply to this selection process, you are not applying for a specific job, but to an inventory for future vacancies. As positions become available, applicants who meet the qualifications may be contacted for further assessment.

Duties

The three type of positions we could staff with this inventory are:

CR-05 Financial Services Assistant:

This position reports to the Manager of Finance, and supports the financial management and accounting functions of the Agency. Duties will include assisting with budgeting, forecasting, accounting and development and implementation of controls and policies in support of the Agency’s execution of its mandate.


CR-04 Administrative Assistant

The position reports to a Manager, and supports management by planning and coordinating the administrative workflow within the unit. Prepares and produces a variety of documents, reports (both financial and non-financial), creates presentations and maintains electronic files. Plans unit meetings, coordinates training and conference attendance, arranges travel and coordinates claims.


CR-04 Records Mail/Management Assistant

This position reports to the Supervisor of Central Records, and researches and retrieves information/records from Agency information holdings and other information sources. Classifies records, uploads data to appropriate repository. Verifies accuracy of records, creates new files both hard and electronic as needed and conducts file inspections for quality assurance.

Intent of the process

This inventory is for casual employment. Casual employment is a temporary employment of 90 working days or less, in a calendar year, to meet needs arising from such contingencies as vacations, sick and training leaves, to conduct special projects that are anticipated but dependent of the availability of funds, etc.

NOTE: Casual appointments are excluded from the provisions of the Public Service Employment Act (PSEA). This means casual appointments will not be eligible to apply to internal appointment processes. In addition, the PSEA specifies that the number of days worked as a casual worker cannot exceed 90 days in a calendar year within the same department.

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EDUCATION:

Successful completion of secondary school diploma or, an acceptable combination of education, training and/or experience.

Degree equivalency

EXPERIENCE 1, 2 AND 3 ARE ESSENTIAL FOR THE 3 DIFFERENT TYPES OF POSITIONS:

1) Experience in working with software applications such as the Microsoft Suite (Word, PowerPoint and Outlook).

2) Experience providing services to internal and/or external clients in person and/or via telephone.

3) Experience in preparing various documents such as correspondence, memos and reports.

EXPERIENCE 4 IS ONLY REQUIRED FOR THE FINANCIAL SERVICES ASSISTANT (CR-5):

4) Experience providing financial support services in reconciling financial transactions; verifying and paying invoices and extracting, reconciling and compiling financial information.

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

ASSET QUALIFICATIONS: These qualifications may be a deciding factor in choosing the person to be appointed to a position.

EDUCATION:

Completion of a post-secondary diploma in a field related to the position, such as business administration and/or concentration in accounting.

Degree equivalency

The following will be applied / assessed at a later date (essential for the job)

English essential

Information on language requirements

COMPETENCIES:

Judgement
Dependability
Initiative
Client Focus
Attention to Detail
Communication (Oral and Written)

The following may be applied / assessed at a later date (may be needed for the job)

EXPERIENCES THAT COULD BE CONSIDERED AS AN ASSET:

1) Experience in providing administrative support to clients such as reception duties, organization of meetings, conference calls and workshops, and making travel arrangements.

2) Experience with the creation and maintenance of electronic files.

3) Experience in records management such as classifying and indexing records, file maintenance and file disposition.

4) Experience in applying policies, procedures and standards and providing advice in an office environment.

OPERATIONAL REQUIREMENTS:

- Availability to work overtime on short notice.

- For some of the positions, must have a valid driver’s license or mobility to the extent normally associated with the possession of a valid driver’s license.

ORGANIZATIONAL NEEDS:

In support of achieving a represented workforce, current or future organizational needs may require consideration be given to candidates self-identifying as belonging to one of the following Employment Equity groups: women, members of visible minorities, persons with disabilities, and Aboriginal peoples.

Conditions of employment

Security: Some positions have a need for reliability status, others for secret security clearance.

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the targeted groups when you apply.

Information on employment equity

When you submit an application for this selection process, you are not applying for any specific position, but to an inventory in anticipation of future vacancies. Applicants who meet the essential qualifications will have their application included in the inventory for this ongoing selection process. As positions become available, the applicants meeting the initial screening requirements identified by the hiring manager may be contacted and referred for consideration. Please ensure that your information is updated and remains current in your PSRS Applicant Account.

Your application in this inventory will be active for 4 months. A notice that your application is about to expire will be posted to the My jobs menu of your account 10 days before the end of your active period. If you do not take action, your application will no longer be active and therefore no longer considered for this inventory. Should your application become inactive while the process is still open, a notice will be posted to your account indicating that your application has expired; you may select the link Update my Inventory Status to reaffirm your interest.

Communication for this process will be sent via email. It is the responsibility of the candidate to ensure accurate contact information is provided and updated as required. Candidates who apply to this selection process should include an email address that accepts email from unknown users (some email systems block these types of email). Candidates are strongly encouraged to check their email on a regular basis.

In assessing candidates, assessment boards may use a variety of tools and methods.

Random selection may be used.

Preference

Preference will be given to veterans and to Canadian citizens, in that order.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.