Registry Clerk

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request special accommodation. All information received in relation to accommodation will be kept confidential.

Information on accommodation for persons with disabilities

ONLY ONLINE APPLICATIONS WILL BE ACCEPTED.

1. Applicants who apply to this selection process must include in their application a valid e-mail address and make sure this address is functional at all times and accepts messages from unknown users.

2. You will be required to show how you demonstrate the essential qualifications (i.e. Education, Experience and/or Occupational Certification) for the initial screening through your resume and in answering online screening questions. It is NOT sufficient to only state that the qualifications are met or to provide a listing of current or past responsibilities. Rather you must clearly demonstrate HOW, WHEN, and WHERE the qualification was met through substantiation by examples. Information on your described skills, experience, etc. provided in the screening questions should be supported by your resume. Failure to provide the above information in the format required may result in your application being rejected from the process.

3. If you do not fully complete the screening questions as instructed, you may be screened out.

4. A random or top down selection of candidates may be used in the determination of those to be given further consideration in the assessment process.

5. Asset qualifications may be applied in this selection process.

6. Please identify clearly your substantive group and level and your employment status on your resume and/or application form (if applicable).

7. Please ensure that your Personal Record Identifier (PRI) is included in your application (if applicable).

8. Please provide the contact information (including a valid email address) for two recent (within the past 2 years) references. One of them should be a current manager/supervisor.

Duties

Key Activities of the Registry Clerk:

• Review and process of legal documents.
• Provision of basic, general procedural advice in the litigation process of the four Courts.
• Review and identify pertinent documents on files for use by the Judiciary and litigants.
• Maintain original and duplicate Court files.
• Preparation of general correspondence, lists, forms and reports.
• Maintain office supply inventory.
• Maintain library, including updates, shelving and maintenance of books and periodicals.
• Provide administrative and clerical services, including answering and directing telephone calls; receiving, recording and distributing mail and faxes; responding to client queries; assisting with banking; filing; operation of basic office equipment and computers; and, scanning of documents.

Work environment

The Courts Administration Service (CAS) provides services to the Federal Court of Appeal, the Federal Court, the Court Martial Appeal Court of Canada and the Tax Court of Canada.

The CAS’s mission is to provide timely and accurate registry, judicial and corporate services to the four superior courts and to their clients in the most innovative and effective manner, while promoting a healthy workplace and encouraging employees’ ongoing contribution to service delivery excellence.

Join our team in a work environment that fosters creativity and new ideas to improve our business practices and the quality of our services.

*Supporting the delivery of justice for all Canadians*

Intent of the process

A pool of pre-qualified or fully qualified candidates may be created to staff similar or identical positions with various tenure, various linguistic profiles and security requirements within the Courts Administration Service.

Positions to be filled: 1

Information you must provide

Your résumé.

Contact information for 2 references.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

At minimum, a secondary school diploma OR an acceptable combination of education, training or experience related to the position.

Degree equivalency

Experience in working with Microsoft Office Suite including Word, Outlook and Excel.

Experience in performing clerical or administrative support services.

Experience providing front line service to internal or external clients.

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

At minimum, successful completion of a two-year post-secondary program with acceptable specialization in judiciary, public or business administration.

Degree equivalency

Experience making recommendations and providing procedural advice to internal or external clients.

Experience working in a judicial, quasi-judicial or legal environment.

The following will be applied / assessed at a later date (essential for the job)

English essential

Information on language requirements

Ability to communicate effectively in writing.
Ability to communicate effectively orally.
Ability to plan, prioritize work and meet deadlines.
Ability to work effectively under pressure.

Attention to detail
Effective interpersonal skills
Teamwork
Judgment
Dependability
Client service oriented

The following may be applied / assessed at a later date (may be needed for the job)

Selection may be limited to members of the following Employment Equity groups: Aboriginal persons, persons with disabilities, visible minorities, women

Information on employment equity

Willingness and ability to work between 8:30 a.m. and 4:30 p.m.
Willingness and ability to work overtime, often on short notice.
Willingness and ability to travel by various commercial modes of transportation.

Conditions of employment

Reliability Status security clearance

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the targeted groups when you apply.

Information on employment equity

Courts Administration Service pays it employees through Phoenix, but has its own Compensation services which include direct access to a Compensation Advisor in Ottawa for timely resolution of any pay issues that arise.

A written exam may be administered.
An interview may be administered.
Reference checks may be administered.

Preference

Preference will be given to veterans and to Canadian citizens, in that order.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.