Seeking experienced clerical/administrative professionals interested in temporary opportunities!

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request special accommodation. All information received in relation to accommodation will be kept confidential.

Information on accommodation for persons with disabilities

When you apply to this selection process, you are not applying for a specific job, but to an inventory for future vacancies. As positions become available, applicants who meet the qualifications may be contacted for further assessment.

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ABOUT THIS OPPORTUNITY:
Fisheries and Oceans Canada (DFO), which also includes the Canadian Coast Guard (CCG), is looking for dynamic and motivated clerical and administrative staff! Managers are often looking for competent, experienced people to fill clerical and administrative positions on short notice and for short periods of time. By applying to this inventory, you are submitting your candidacy for TEMPORARY WORK known as term or casual employment.

Applicants are encouraged to apply ONLY if they are willing to accept temporary work in Dartmouth, Nova Scotia.

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Duties

Here are a few examples of key activities that you could possibly be required to assume in a clerical or administrative position:

• Deliver general clerical and office services to one or more managers;
• Act as a first point of contact to internal and external clients by answering questions which could come in the form of telephone calls, email messages, or in person inquiries;
• Receive, register, compile and distribute documents, correspondence and communications related material via hard copy and electronic mail;
• Maintain files, records, databases, control/tracking and other reference systems;
• Input data to and maintain departmental systems for financial, asset management, human resources, administrative information etc..;
• Make arrangements and ensure follow-up for logistical services (travel, conferences, meetings, etc.);
• Provide general office support services such as word processing, maintaining the office and filing systems, mail and reception, controlling taxi chits, processing claims and Access To Information and Privacy requests, ordering office supplies;
• Assist with the creation of contracts, entering purchase orders and purchasing goods and services;
• Extract, reconcile, interpret and compile financial information for use by management

Work environment

Now is your chance to gain experience in the federal public service, so apply today! Are you not yet convinced? Here are some reasons to apply:

DFO and CCG have recently been recognized as a top employer with multiple awards:
*Canada’s Top Employers for Young People (2018 & 2017)*
*Forbes Canada’s Best Employers (2018)*

You will work in a park like setting at the Bedford Institute of Oceanography (BIO) Campus in Dartmouth which offers FREE PARKING. Check out www.bio.gc.ca to learn more about our amazing Campus.

BIO is easily accessible for those who commute from either side of the bridge and beyond, and is also serviced by Metro Transit’s route #51.

BIO offers many workplace wellness initiatives such as aerobics, Zumba, yoga, Aikido, Circuit/HIIT, croquet, table tennis, walking trails and is next to Shannon Park's Canada 150 Trail that offers spectacular views of Halifax Harbour in both directions!

Many activities are also organized as part of the Government of Canada Workplace Charitable Campaign (GCWCC) and National Public Service Week (NPSW). Every year we host a BBQ and activities such as scavenger hunts, extreme Frisbee, trail biking and much more. Last year, Maritimes Region Inclusion and Diversity Advisory Council (RIDAC) invited all staff to join them for the Halifax Pride Parade to celebrate our diverse and inclusive workforce!

Follow Fisheries and Oceans Canada and the Canadian Coast Guard on Twitter and Facebook and subscribe to our YouTube Channel. You won’t be disappointed!

Come join DFO / CCG for the opportunity to be a part of something bigger!

Intent of the process

This inventory is primarily for casual employment which is temporary employment of 90 working days or less, in a calendar year per federal department. In certain circumstances, longer-term temporary employment (term positions) may be offered.

The intent of this inventory is to create pools of pre-qualified applicants for opportunities in Dartmouth, NS.

When you submit an application for this selection process, you are not applying for a specific position, but to an inventory in anticipation of future vacancies. Please ensure that your information is updated and remains current in your PSRS Applicant Account.

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

Confirmation of interest in temporary work opportunities

Confirmation of interest in positions in Dartmouth, NS

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

Here are the qualifications that Managers are looking for. Your application should demonstrate that you have the experience and education that we are looking for. Candidates who have these qualifications may be randomly selected to be assessed further on some of the other essential qualifications:

EDUCATION
• Successful completion of secondary school (high school) according to provincial or territorial standards or general equivalency diploma (G.E.D.)

Degree equivalency

EXPERIENCE
• Previous experience in providing clerical support in an office environment for a period of at least three (3) consecutive months.

• Experience providing service to internal or external clients / general public, via telephone, in writing or in person.

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

There are other qualifications that Managers are sometimes looking for, depending on the position being staffed, and the anticipated need of the work that needs to be completed. These qualifications are not required for all positions but they may be a deciding factor in who may be offered a position:

• Successful completion of two (2) years post-secondary education from a recognized educational institution (e.g. community college, CEGEP, university) in a field related to the position being staffed (i.e. administration/clerical field).

Degree equivalency

• Experience in committing funds and inputting data into a financial system.

• Experience in the procurement (purchasing) of goods and services.

• Experience providing financial support services in one (1) or more of the following. Please write one paragraph per activity that you have experience in. Be sure to provide details so that we can get a sense of the depth of your experience :
- Reconciling financial transactions;
- Verifying and paying invoices;
- Extracting, reconciling, interpreting and compiling financial information;
- Preparing budgets and financial spreadsheets;
- Creating contracts and/or purchase orders.

• Experience in providing administrative support services to senior management (such as a Director, Vice President, CEO etc.).

• Experience in business travel support services (such as making travel arrangements, preparing itineraries, and processing travel claims).

• Experience coordinating the organization and the logistics of meetings,
teleconferences, seminars or workshops.

ORGANIZATIONAL NEEDS:

In support of achieving a diversified workforce, consideration may be given to candidates self-identifying as belonging to one of the following Employment Equity groups: Indigenous peoples, Persons with a Disability, Visible Minorities, and Women.

The following will be applied / assessed at a later date (essential for the job)

Various language requirements

Information on language requirements

If you have the education and experience that we are looking for, you may be invited for further assessment of the following qualifications.
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IMPORTANT NOTE ABOUT THE ASSESSMENT PHASE

We will be asking candidates to complete on-line testing and submit a recorded video interview (instructions will be provided) so there will be no travel or having to attend a test and interview in person!

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• Attention to detail (verification and accuracy).
• Ability to organize workload and establish priorities.
• Ability to use Microsoft suite of applications (such as MS Word and MS Excel).
• Ability to communicate effectively in writing.
• Ability to communicate effectively orally.

• Working effectively with others.
• Initiative
• Judgement
• Dependability

Conditions of employment

Reliability Status security clearance

Secret security clearance

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the targeted groups when you apply.

Information on employment equity

Preference

Preference will be given to veterans and to Canadian citizens, in that order.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.