Administrative Officer

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request special accommodation. All information received in relation to accommodation will be kept confidential.

Information on accommodation for persons with disabilities

Intent of the process

The intent of this process is to fill one vacant position. This pool may also be used to staff similar positions of various tenures within the Department of Fisheries and Oceans for positions located in Moncton, NB.

Positions to be filled: 1

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EDUCATION
A secondary school diploma

Degree equivalency

EXPERIENCE
Significant* experience in providing office management services and organizational support to government officials.
Significant* experience in managing correspondence, including proofreading and editing correspondence for the purpose of quality control.
Significant* experience in providing leadership to and managing administrative staff.
Experience in managing the schedule and coordinating the daily operations and activities of a senior executive's office including travel and other senior office logistics.
Experience coordinating the logistics for meetings and events.
Experience in interacting with internal senior officials and external stakeholders.

*Significant experience is defined as experience associated with having performed a broad range of related activities (depth and breadth), which could normally be acquired during a period of at least 3 years continuously.

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

EDUCATION (ASSET)
Successful completion of post-secondary education in a field related to the position being staffed

Degree equivalency

EXPERIENCE (ASSET)
Experience in managing projects

OPERATIONAL REQUIREMENT
Willingness and ability to work overtime with little or short notice

The following will be applied / assessed at a later date (essential for the job)

Bilingual - Imperative (CBC/CBC)
Other bilingual imperative profiles may be used to staff other positions

Information on language requirements

Second Language Writing Skills Self-Assessment
In order to help you decide if you should apply to a bilingual position, an optional self-assessment of your writing skills in your second official language is available for you to take before completing your application.

For more information, please consult:
Unsupervised Internet Test of Second Language Writing Skills

COMPETENCIES
Judgment
Thinking things through
Showing initiative and being action-oriented
Demonstrating integrity and respect

ABILITIES
Ability to analyze and to review content of briefing material, reports and correspondence
Ability to plan, organize and prioritize in a high pressure work environment
Ability to communicate effectively orally and in writing
Ability to work effectively with others under conflicting pressures

The following may be applied / assessed at a later date (may be needed for the job)

ABILITIES (ASSET)
Proficiency in the use of Microsoft Excel

Conditions of employment

Secret security clearance - Other security level may be used for other positions

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the targeted groups when you apply.

Information on employment equity

A PSC standardized test may be administered. You will be requested to complete the Test of Judgment - Unsupervised Internet Test 374 (TOJ UIT 374) shortly after the advertisement closes. Subsequently, you may also be requested to complete the Test of Judgment 375 (TOJ 375).

Reference checks may be sought.

An interview may be administered.

A written test may be administered.

Candidates may be required to meet the asset qualifications or the organizational needs, depending on the requirements of the specific position being staffed.

Acknowledgment of receipt of applications will not be sent; we will contact candidates when the screening process is completed.

Candidates will be required to provide proof of their education credentials prior to being appointed to a position.

Persons are entitled to participate in the appointment process in the official language of their choice. Applicants are asked to indicate their preferred official language in their application.

For this appointment process, our intention is to communicate with candidates by e-mail for screening/assessment purposes (including sending invitations for written tests and interviews). Candidates who apply to this selection process must include, in their application, a valid e-mail address and make sure that this address is functional at all times and accepts messages from unknown users (some e-mail systems block these types of e-mail). If you do not wish to receive your results by e-mail, it is your responsibility to inform us.

Please note that candidates can be eliminated by the Public Service Resourcing System (PSRS) based on PSRS screening question.

The Public Service of Canada is committed to building a skilled, diverse workforce reflective of Canadian society. As a result, it promotes employment equity and encourages candidates to indicate voluntarily on their application if they are a woman, an Aboriginal person, a person with a disability or a member of a visible minority group.

The Public Service of Canada is also committed to developing inclusive, barrier-free selection processes and work environments. If contacted in relation to a job opportunity or testing, you should advise the Public Service Commission or the departmental official in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.

Preference

Preference will be given to veterans and to Canadian citizens, in that order.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.