Administrative Officer/ Administrative Assistant

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request special accommodation. All information received in relation to accommodation will be kept confidential.

Information on accommodation for persons with disabilities

PLEASE APPLY ONLINE. Applications sent by email will not be accepted.

The immediate needs are for positions located in the National Capital Region (NCR). Successful applicants will be required to attend in person interviews in Ottawa, ON. Reimbursements for travel to and from the assessments will not be provided. Furthermore, at time of the appointment candidates need to be willing and able to physically work in the NCR.

IMPORTANT NOTES:

At the time of your application, you will be required to complete on-line screening questions. You will have to provide concrete examples to clearly illustrate how you meet the education and experience requirements listed in the essential qualifications AND asset qualifications sections. To do so, you should provide 1 to 2 paragraphs per criteria demonstrating that you have the required experience and how you meet the education requirement and ensure to provide concrete, clear and detailed examples.

PLEASE NOTE THAT YOUR RESPONSES TO THE PRE-SCREENING QUESTIONS AND YOUR RESUME WILL EVALUATE YOUR ABILITY TO COMMUNICATE EFFECTIVELY IN WRITING.

The screening board cannot make any assumptions about your experience. It is not sufficient to say that you have the required qualifications or to list your current duties. The curriculum vitae may be used as a secondary source to confirm the experience described in the questionnaire. APPLICATIONS THAT DO NOT CLEARLY DEMONSTRATE THAT THE CANDIDATE MEETS THE SCREENING CRITERIA WILL NOT BE GIVEN FURTHER CONSIDERATION.

Work environment

The Department of Fisheries and Oceans (DFO), which also include the Canadian Coast Guard (CCG), is looking for talented and motivated Administrative Officers!

DFO and CCG have been recognized as a top employer with multiple awards:

Canada’s Top Employers for Young People (2018)
National Capital Region’s Top Employers (2018)
Forbes Canada’s Best Employers (2018)

Intent of the process

The Strategic Policy Sector currently has numerous vacancies at the AS-01 group and level.

A pool of partially qualified candidates* may be established through this process to staff identical or similar positions within Fisheries and Oceans Canada in the NCR.

*By "partially qualified pool of candidates", it means that the Second Language Evaluation will be assessed at the time of the appointment.

Positions to be filled: 5

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

Education:
Successful completion of secondary school education or an acceptable combination of experience, training and/or education.

Degree equivalency

Experience:

• Experience in drafting, editing or verifying correspondence or reports.;
• Experience using Microsoft Office suite: Microsoft Word, Excel, PowerPoint and Outlook.
• Experience in tracking correspondence and/or maintaining a list of outstanding actions;
• Experience in providing a full-range of administrative support services including, scheduling meetings, preparing briefing materials and/or answering telephone inquiries.

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

Education:
• A diploma from a recognized post-secondary institution.

Degree equivalency

Experiences:
• Experience in scheduling and organizing travel arrangements, including preparing and/or verifying expense claims.
• Experience coordinating and tracking a budget, expenditures, invoices, and/or financial contract.
• Experience in procurement services
• Experience in coordinating Information Technology (IT) related requests.
• Experience in coordinating accommodation requests
• Experience in coordinating Human Resources requests

The following will be applied / assessed at a later date (essential for the job)

Bilingual - Imperative (BBB/BBB)
* The majority of positions located in the NCR are bilingual imperative (BBB/BBB), however, there may be some unilingual opportunities.

Information on language requirements

Ability:
• Ability to communicate effectively orally
• Ability to communication effectively in writing
• Ability to meet tight deadlines and manage conflicting priorities

Personal suitability:
• Effective interpersonal skills
• Initiative
• Discretion
• Flexibility
• Dependability
• Judgement

Conditions of employment

Security clearance: Reliability or Secret

This factor is not used at the pre-selection stage. The Department is responsible for the security clearance process.

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the targeted groups when you apply.

Information on employment equity

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the targeted groups when you apply.

Reference checks may be sought.

An interview may be administered.

A written examination may be administered.

Your Second Language results may be requested. To get an official copy of your results: http://www.psc-cfp.gc.ca/ppc-cpp/test-examen-result/result-eng.htm.

Candidates must meet the essential qualifications to be appointed to a position.

Candidates may be required to meet the asset qualifications or the organizational needs, depending on the requirements of the specific position being staffed.

Persons are entitled to participate in the appointment process in the official language of their choice. Applicants are asked to indicate their preferred official language in their application.

Asset qualifications may be used at the screening stage. Please ensure to indicate if you meet the asset qualification. A person may be appointed even though he/she does not meet any or all of the asset qualifications. However, it may be a deciding factor in choosing the person to be appointed.

Our intention is to communicate with candidates via email. Candidates who apply on this selection process must include in their application a valid e-mail address and to make sure that this address is functional at all times and accepts messages from unknown users (some email systems block these types of email).

You must be prepared to provide the original or a certified true copy of your educational credentials.

Indeterminate employees at the same group and level or equivalent may be considered for assignment/secondment/deployment.

Please identify clearly your substantive group and level and your employment status on your resume and/or application form.

Acknowledgment of receipt of applications will not be sent; we will contact candidates when the screening process is completed.

An assignment/secondment or an acting appointment is a temporary resourcing option. The approval of your substantive supervisor may/will be required before an offer can be made.

Please ensure that your Personal Record Identifier (PRI) is included in your application.

Only online applications will be considered in this staffing process.

We thank all those who apply.

Preference

Preference will be given to veterans and to Canadian citizens, in that order.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.