Administrative Assistant

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request special accommodation. All information received in relation to accommodation will be kept confidential.

Information on accommodation for persons with disabilities

ONLY ONLINE APPLICATIONS WILL BE ACCEPTED.

1. Applicants who apply to this selection process must include in their application a valid e-mail address and make sure this address is functional at all times and accepts messages from unknown users.

2. You will be required to show how you demonstrate the essential qualifications (i.e. Education, Experience and/or Occupational Certification) for the initial screening through your resume and in answering online screening questions. It is NOT sufficient to only state that the qualifications are met or to provide a listing of current or past responsibilities. Rather you must clearly demonstrate HOW, WHEN, and WHERE the qualification was met through substantiation by examples. Information on your described skills, experience, etc. provided in the screening questions should be supported by your resume. Failure to provide the above information in the format required may result in
your application being rejected from the process.

3. If you do not fully complete the screening questions as instructed, you may be screened out.

4. A random or top down selection of candidates may be used in the determination of those to be given further consideration in the assessment process.

5. Asset qualifications may be applied in this selection process.

6. The ability to communicate effectively in writing may be assessed through your application.

Intent of the process

A pool of pre-qualified or fully qualified candidates may be created to staff similar or identical positions with various tenure, various bilingual linguistic profiles (no unilingual position will be staffed through this process) and various security requirements within the Courts Administration Service.

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

At minimum a successful completion of secondary school diploma or an acceptable combination of education, training and experience.

Degree equivalency

Experience in drafting routine correspondence in both official languages.

Experience working with Microsoft Suites.

Recent* and significant** experience in providing quality administrative services to a senior manager (director level or above).

Recent* and significant** experience in coordinating the agenda of a senior manager (director level or above), including scheduling meetings, preparing documents and/or reserving boardrooms.

*Recent experience is defined as experience acquired within the last 12 months.

** Significant is defined as the breadth and depth of experience normally associated with having performed a broad range of complex activities related to this task.

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

Experience in making travel arrangements using government travel booking systems.

Experience in preparing travel expense claims.

Experience in managing financial activities including preparing forecasts and reconciling commitments and expenditures.

Experience in dealing with executive correspondence.

Experience working in a judicial or quasi-judicial environment.

The following will be applied / assessed at a later date (essential for the job)

Bilingual - Imperative (CCC/CCC)
Various Bilingual language requirements
Bilingual - Imperative (BBB/BBB, CBB/CBB, CBC/CBC).

Information on language requirements

Demonstrating integrity and respect

Ability to plan and organize work in a fast-paced environment in order to meet deadlines.
Ability to work under pressure and deal with stress.
Ability to communicate effectively orally.
Ability to communicate effectively in writing.

Effective interpersonal relationships
Judgment
Initiative
Flexibility
Dependability
Tact

The following may be applied / assessed at a later date (may be needed for the job)

Willing and able to work overtime, often on short notice.

For some positions: Willing and able to work regularly from 8:30 a.m. to 4:30 p.m.

Conditions of employment

Reliability Status security clearance - And Secret

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the targeted groups when you apply.

Information on employment equity

Preference

Preference will be given to veterans and to Canadian citizens, in that order.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.