Administrative Assistant - Regional Office

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request special accommodation. All information received in relation to accommodation will be kept confidential.

Information on accommodation for persons with disabilities

ABOUT US:

If you are passionate about promoting Canada’s linguistic duality and want to ensure that Canada has an inclusive culture which respects the language rights of its citizens, the Office of the Commissioner of Official Languages invites you to apply!

The Office of the Commissioner of Official Languages is a small organization of 160 employees that offers a positive, collaborative and entirely bilingual work environment.

The Commissioner of Official Languages is mandated by Parliament. He is therefore independent from the government, but his staff are members of the federal public service and benefit from all of the related advantages, including flexible work, competitive salaries and professional development.

For this selection process, our intention is to communicate with the candidates by email. Candidates who apply to this selection process must include in their application a valid email address and make sure that this address is functional at all times and accepts messages from unknown users (some email systems block these types of email). If you do not wish to receive your results by email, it is your responsibility to inform us.

Completing the screening questionnaire (text questions) is mandatory for this selection process.

Work environment

The position to be staffed is located in a regional office. Please note the position's incumbent will be expected to work independently and could be alone in the office on a regular basis.

Intent of the process

The current need is for one permanent position.

A pool of qualified or partially qualified candidates will be established and could be used to staff this position with various tenures. The pool of candidates could be used to fill similar positions within 100 km radius of Winnipeg, Manitoba in organizations where appointments are made under the authority of the PSC and the PSEA with the approval of the delegated manager in consultation with Human Resources.

Positions to be filled: 1

Information you must provide

Your résumé.

The following will be applied / assessed at a later date (essential for the job)

Bilingual - Imperative (CCC/CCC)

Information on language requirements

Second Language Writing Skills Self-Assessment
In order to help you decide if you should apply to a bilingual position, an optional self-assessment of your writing skills in your second official language is available for you to take before completing your application.

For more information, please consult:
Unsupervised Internet Test of Second Language Writing Skills

EDUCATION:

A secondary school diploma.

Degree equivalency

EXPERIENCES:

Recent* experience in carrying out administrative duties (ex: calendars, mail, telephone, travel arrangements, etc.)

Experience in drafting correspondence documents (ex: letters, minutes, emails).

Experience in organizing the logistics of meetings and special events (ex: conferences, forums, consultations, etc.).

Experience in budget reports and follow ups.

Recent* experience using MS Word, Excel, Powerpoint and Outlook.

*«Recent experience» is defined as experience obtained approximately within the last three (3) years.

ABILITIES:

Ability to communicate effectively orally.
Ability to communicate effectively in writing in French and in English.
Ability to prioritize tasks in order to meet deadlines.
Ability to organize the logistics of special events.
Ability to complete tasks associated with a budget.
Ability to use Microsoft Excel.
Ability to use Microsoft Powerpoint.

PERSONAL SUITABILITY:

Good interpersonal relations
Attention to detail
Judgment
Initiative
Reliability
Discretion

The following may be applied / assessed at a later date (may be needed for the job)

ASSET QUALIFICATIONS:

Post-secondary diploma in a field related to the duties of the position.

Degree equivalency

Experience in the area of government operations.

Experience with the use of financial management software and travel reservations, such as the Management Reporting Module and HRG.

Knowledge of the role, mandate and activities of the Office of the Commissioner of Official Languages.

Knowledge of the Francophone community in Manitoba or Saskatchewan and its network of organizations.

OPERATIONAL REQUIREMENTS:

Willingness and ability to occasionally travel within the Manitoba region and to head office (Gatineau, Québec).

Willingness and ability to work overtime on occasion.

Conditions of employment

Reliability Status security clearance

Willingness and ability to lift boxes or objects weighing up to 10 kg.

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the targeted groups when you apply.

Information on employment equity

All job applications must be submitted ONLY ONLINE through the Public Service Resourcing System. Persons with disabilities who cannot apply online are asked to contact 1-800-645-5605.

Applicants are entitled to participate in the selection process in the official language of their choice. Please indicate your preferred official language in your application.

Proof of Canadian Citizenship and education credentials must be available upon request. Candidates with foreign credentials must provide proof of Canadian equivalency. Consult the Canadian Information Centre for International Credentials for further information at http://www.cicic.ca/. Should you not have a degree, you could be asked to undertake the PSC test approved as an alternative to university graduation.

TRAVEL RELATED TO THE SELECTION OR APPOINTMENT PROCESS
Please note that candidates (including employees of the Public Service) will not be considered to be in travel status or on government business and that travel costs will not be reimbursed. Consequently, candidates will be responsible for travel costs. Minimal reimbursement of relocation expenses could be offered if the selected candidate moves as the result of an employment offer.

You must clearly indicate, in writing and giving concrete examples, how you meet each essential qualification in the Education and Experience category; failure to do so may result in your application being rejected. Therefore, please answer the questions in the application carefully. Resumés will be used as a secondary source to validate the criteria relating to experience and the skills described in the screening questions.

Candidates must meet the essential qualifications to be appointed to a position.

Meeting criteria such as asset qualifications, operational requirements or organizational needs is desirable and may be a deciding factor in choosing the right fit. Asset qualifications could be applied at any step of the selection process.

A written test may be administered.

An interview may be administered. Interviews could be conducted in person, by phone, or by videoconference.

Reference checks may be sought.

Acknowledgment of receipt of applications will not be sent; we will contact candidates when the screening process is completed.

Top down and/or random selection could be used.

Preference

Preference will be given to veterans and to Canadian citizens, in that order.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.