Human Resources Assistant (Online exam included in advertisement)

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request special accommodation. All information received in relation to accommodation will be kept confidential.

Information on accommodation for persons with disabilities

*** INSTRUCTIONS TO FOLLOW ***

You must submit a complete application, consisting of screening questions which clearly demonstrate how you meet the screening criteria (education and experience) a résumé and a completed exam. The screening questions will be used as the primary tool in the screening process and the résumé will only be used to substantiate the information provided.

In your response to the screening questions, please provide concrete examples and the following MANDATORY information:

1. Name of the department or organization where the experience was acquired;
2. Title of the position occupied and duration for which you exercised the functions;
3. Specific details of tasks, projects, or accomplishments demonstrating how the experience was acquired.

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ONLINE EXAM

In addition to your application, you will need to complete and submit an on-line exam that is estimated to take approximately 60 minutes. Please note that there is no time limit to complete the exam, however it must be submitted before the closing time of the advertisement.

EXAM LINK: https://form.simplesurvey.com/f/s.aspx?s=d2ed2455-b33e-4955-b02a-d3e3f80e4ecc&lang=EN

(To start the exam, please copy and paste the URL in your internet browser)

Notes:

1. Additional instructions have been included at the beginning the exam questionnaire. Please read them carefully PRIOR to starting the exam.

2. Failure to submit a complete application consisting of your: résumé, screening questionnaire and exam will result in your application being eliminated.

3. If you require accommodations due to a functional limitation, please indicate it in the questionnaire section of the exam.

Work environment

BEING A MEMBER OF CANADA'S LEGAL TEAM MEANS:

• Working in en energetic team of HR specialists who value communication, cooperation and excellence in client service delivery.

• Participating in a culture of change by innovating and fostering practical solutions in order to hire qualified people to serve Canada’s legal system well.

• Working in a virtual team as part of a national structure, with your colleagues located throughout Canada and your clients in various departments nationwide.

• Working in a respectful working environment, that is promoting the well-being of employees and their professional development.

Intent of the process

A pool of partially or fully qualified candidates will be established from this process which may be used to staff similar positions within the Department of Justice with various tenures, linguistic profiles (bilingual imperative only), work locations, operational requirements and/or conditions of employment, which may vary according to the position to be staffed.

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EDUCATION:

• ED1 - A secondary school diploma or an acceptable combination of education, training and/or experience.

Degree equivalency

EXPERIENCE:

• EX1 - Experience in providing administrative support in an office environment.

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

ASSETS QUALIFICATIONS

EXPERIENCE :

• AEX1 - Experience extracting, preparing and analyzing data reports using MS Excel.
• AEX2 - Experience in providing administrative support in Staffing.
• AEX3 - Experience in providing administrative support in Classification.
• AEX4 - Experience in providing administrative support in Labour Relations.
• AEX5 - Experience in providing administrative support in Learning.
• AEX6 - Experience in providing administrative support in Compensation.
• AEX6 - Experience in entering and maintaining Human Resources data in PeopleSoft.

The following will be applied / assessed at a later date (essential for the job)

Bilingual - Imperative (BBB/BBB)

Information on language requirements

COMPENTENCY :

• C1 - Thinking Things Through
• C2 - Showing Initiative and Being Action-Oriented
• C3 - Working Effectively with Others
• C4 - Demonstrating Integrity and Respect
• C5 - Written Communication
• C6 - Oral Communication

PERSONAL SUITABILITIES:

• PS1 - Client Service Orientation
• PS2 - Thoroughness

The following may be applied / assessed at a later date (may be needed for the job)

KNOWLEDGE :

• AK1 - Knowledge of Human Resources disciplines and their inter-relationship.

ORGANIZATIONAL NEEDS :

The Department of Justice is committed to maintaining a representative workforce reflective of Canadian society. In support of achieving a diversified workforce and our employment equity goals, qualified candidates who self-declare in a staffing process as members of Aboriginal peoples, persons with disabilities, visible minorities and/or women may be selected for appointment to fulfill organizational needs.

Conditions of employment

Reliability Status security clearance

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the targeted groups when you apply.

Information on employment equity

• Random selection and/or town down selection may be used.

• Candidates may be required to meet the asset qualifications or the organizational needs, depending on the requirements of the specific position being staffed.

• Other qualifications may be taken into consideration in the selection decision.

• Please ensure that your Personal Record Identifier (PRI) is included in your application (if available).

• Persons are entitled to participate in the appointment process in the official language of their choice. Applicants are asked to indicate their preferred official language in their application.

• Achieving a representative workforce has been identified as an organizational need in the merit criteria, and may be applied in this appointment process. Information related to the application of this merit criterion will be collected when/if this criterion is used to make an appointment. Consequently, there is no need to indicate on your application if you are a member of the designated group(s) specified in the merit criteria.

• You must provide proof of your education credentials.

• Our means of communication with applicants is via e-mail. Please ensure to include a functional e-mail address, which will accept messages from unknown users (some e-mail systems block these types of e-mails). It is the responsibility of the candidate to ensure accurate contact information is provided and updated as required. We encourage candidates to provide a second e-mail address in their application.

Preference

Preference will be given to veterans and to Canadian citizens, in that order.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.