Administrative Assistant

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request special accommodation. All information received in relation to accommodation will be kept confidential.

Information on accommodation for persons with disabilities

Intent of the process

A pool of qualified candidates will be created and may be used to staff similar
positions with various bilingual language requirements (Bilingual imperative BBB/BBB, CBC/CBC and CCC/CCC) within the Department of Fisheries and Oceans. These positions may be staffed on a permanent or temporary basis.

Positions to be filled: 1

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EDUCATION:
A secondary school diploma or employer-approved alternative.

Degree equivalency

EXPERIENCE:

• Recent and significant* experience providing administrative support services such as arranging meetings, preparing background material, managing calendars, receiving and directing correspondence.
• Experience in managing an electronic calendar for a manager, including scheduling, planning and reminders.
• Experience in proofreading, editing and tracking correspondence or other documents.
• Experience in booking travel, modifying travel arrangements, and completing expense claims.

* Recent and significant experience is defined as the depth and breadth of experience that would normally be acquired over a continuous period of approximately twelve (12) months and within the last three (3) years.

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

EDUCATION

• Successfully completed post-secondary studies in secretarial, office management, administrative support or other training relative to the position.

Degree equivalency

EXPERIENCE:

• Experience in compiling information to support manager’s workload.
• Experience working with a document management system.
• Experience in managing small projects.
• Experience in managing travel arrangement for others within the Federal Government.
• Experience in using financial systems within the Federal Government.

The following will be applied / assessed at a later date (essential for the job)

Various language requirements
Bilingual imperative BBB/BBB, CBC/CBC, CCC/CCC

Information on language requirements

ABILITIES:

• Ability to communicate effectively orally.
• Ability to communicate effectively in writing.
• Ability to capture meeting minutes that include clear records of decision and action items.
• Ability to manage workload, conflicting priorities and meet tight deadlines.
• Ability to identify and resolve problems independently.

PERSONAL SUITABILITY:

• Judgement
• Initiative
• Discretion
• Values and Ethics – Serving through integrity and respect

The following may be applied / assessed at a later date (may be needed for the job)

Selection may be limited to members of the following Employment Equity groups: Aboriginal persons, persons with disabilities, visible minorities, women

Information on employment equity

OPERATIONAL REQUIREMENTS
Willingness and ability to work overtime on short notice.

CONDITIONS OF EMPLOYMENT
Various: Reliability or Secret status security clearance

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the targeted groups when you apply.

Information on employment equity

PLEASE APPLY ONLINE: Please submit your application online. We request that you DO NOT email, fax or mail in hard copy documents. If you have a disability preventing you from applying online, please contact 902-426- 4698 or toll free at 1-800-645-5605.

Reference checks may be sought.
An interview may be administered.
A written examination may be administered.

A top-down selection may be used in order to better manage the volume of candidates.In other words, only candidates with higher scores may be further assessed. Candidates may be required to meet the asset qualifications or the organizational needs, depending on the requirements of the specific position being staffed.

Acknowledgment of receipt of applications will not be sent; we will contact candidates when the screening process is completed.

Please ensure that your Personal Record Identifier (PRI) is included in your application.

Candidates will be required to provide proof of their education credentials prior to being appointed to a position.

Persons are entitled to participate in the appointment process in the official language of their choice. Applicants are asked to indicate their preferred official language in their application.

For this appointment process, our intention is to communicate with candidates by e-mail for screening/assessment purposes (including sending invitations for written tests and interviews). Candidates who apply to this selection process must include, in their application, a valid e-mail address and make sure that this address is functional at all times and accepts messages from unknown users (some e-mail systems block these types of e-mail). If you do not wish to receive your results by e-mail, it is your responsibility to inform us.

Please note that candidates can be eliminated by the Public Service Resourcing System (PSRS) based on PSRS screening questions.

Candidates may request to informally discuss their elimination at any point during the process. To do so, please contact the department at the coordinate(s) indicated on this poster.
 

Preference

Preference will be given to veterans and to Canadian citizens, in that order.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.