Various Support, Administrative Positions/ Project Officer/HR Management Officer

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request special accommodation. All information received in relation to accommodation will be kept confidential.

Information on accommodation for persons with disabilities

Please note there are four (4) Streams:
Stream 1: Administrative services Officer
Stream 2: Project Officer
Stream 3: Financial services Officer
Stream 4: Human Resources Management Officer

Notes:

- The written communication and any other competencies in the essential criteria may be assessed throughout your application (the answers you will provide to the screening questions).

- Depending on the number of applicants, Department needs and HR plans, volume management strategies such as random selection, application of one (1) or more assets, top-down approach, and/or cut-off scores MAY be used for the purpose of managing applications/candidates

Work environment

Work That Matters.
As an organization, Innovation, Science and Economic Development Canada (ISED) strives to give all its employees opportunities to achieve organizational, professional and personal goals in a respectful and inclusive workplace, mobilized and supported by leadership at all levels.

Every day, thousands of talented Canadians come to work at ISED. They come for the challenge and because they know that they are making a real difference to the lives we lead. Our employees bring a diverse range of skills and experience to the work they do. And like you, they started out wanting to play an important role in something much bigger. That's why they joined ISED.

ISED works with Canadians in all areas of the economy and in all parts of the country to improve conditions for investment, enhance Canada's innovation performance, increase Canada's share of global trade and build a fair, efficient and competitive marketplace.

This includes managing Canada's airwaves and overseeing its bankruptcy, incorporation, intellectual property and measurement systems; providing financing and industry research tools to help businesses develop, import and export; encouraging scientific research; and protecting and promoting the interests of Canadian consumers.

Intent of the process

A pool of qualified or partially qualified candidates may be created to staff similar positions with various tenures (indeterminate, deployment, specified period, assignment, secondment), various security requirements and various language profiles. By default and in the interest of the greater public service, pools created as a result of collective staffing processes at ISED will be shared with other government departments.

Positions to be filled: 5

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

For all Streams
EDUCATION
A secondary school diploma or employer-approved alternatives. The employer-approved alternatives to a secondary school diploma are:
- A satisfactory score on the Public Service Commission test approved as an alternative to a secondary school diploma; or
- An acceptable combination of education and experience, including at least 2 years’ experience in support or client service.

Degree equivalency

EXPERIENCE
For all Streams:
- Experience compiling, analyzing information and formulating recommendation to management.
- Experience in liaising with internal and/ or external stakeholders.
- Experience using MS Outlook, Word, and Excel.
- Experience in providing client services.

The following will be applied / assessed at a later date (essential for the job)

Various language requirements
- Various language requirements (bilingual imperative BBB/BBB, CBC/CBC, CCC/CCC, English or French essential, or other possible language requirements).

Information on language requirements

For stream 1
- Experience in making domestic and international travel arrangements and processing expense claims
- Experience in managing the day-to-day operations in a senior management environment including the flow of documentation requests and information coming to and from Senior Management (i.e. Director or above).
- Experience managing the agenda, scheduling meetings, conferences (including assembling background material for meeting files) for a director or above

For Streams 1, 2 and 4
- Experience in planning and organizing events and related activities

For Stream 2
- Experience working on project teams supporting project cycle including: identifies goals, formulates strategies, implements, and oversees all steps in their proper sequence.

For Stream 3
- Experience in preparing, analyzing and providing advice on budgetary forecasts, or budget reports.
- Experience generating spreadsheet presenting financial and other data including filtering, sorting and formatting.


For Stream 4
- Experience in supporting HR planning and other human resources services, such as but not limited to recruiting, training, etc.

COMPETENCIES
- Written Communication
- Achieving Results (Showing Initiative and Being Action-Oriented / Client Service Orientation)
- Demonstrating Integrity and Respect
- Effective Interactive Communication – Oral (Communication)
- Relationship Management and Collaboration (Working Effectively with Others / Client Service Orientation)
- Analytical Thinking (Judgment)
- Focus on Quality and Details
- Planning and Organizing

The following may be applied / assessed at a later date (may be needed for the job)

For all Streams
ASSET - EDUCATION
- A diploma from a recognized post-secondary institution.

Degree equivalency

For all Streams
ASSETS - EXPERIENCE
- Experience in creating project summaries
- Experience in drafting, editing and formatting various written documentation.
- Experience in providing guidance on Human Resources and/or, finance and/ or building management.
- Experience in the use of a financial software
- Experience in supervising staff
- Experience in using Government of Canada computer programs such as: Financial systems such as IFMS’ SAP or SFT (Salary Forecasting Tool); Government of Canada Shared Travel Services portal; Correspondence/Tracking system such as CCM Mercury; PeopleSoft or MyGCHR; CRM client relationship management; Spectra Plus; Microsoft Dynamic; Gcdocs or RDIMS.
- Experience managing a paperless office ( Electronic).
- Experience in developing training tools or administrative processes guidelines.

Selection may be limited to members of the following Employment Equity groups: Aboriginal persons, persons with disabilities, visible minorities, women

Information on employment equity

OPERATIONAL REQUIREMENTS
- Willingness and ability to work overtime on short notice
- Specific work hours requirements based on the position to staff

Conditions of employment

Depending on the position to staff, conditions of employment could apply such as:
- Reliability or Secret security clearance.

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the targeted groups when you apply.

Information on employment equity

If you do not fully complete the screening questions as instructed, you will be screened out.

A written exam will be administered on Thusday, May 17, 2018. Please ensure you are available during this time.

An electronic test by email will be administered. In your application, please include an email address that can be used for the exam should you be screened into the process.
Interviews will be conducted between May 31, 2018 and June 11, 2018. Please ensure you are available during this time. (Note to Coordinator: add to "other information")

Reference checks may be conducted upon appointment.

Candidates may be required to meet the asset qualifications or the organizational needs, depending on the requirements of the specific position being staffed. Meeting one or many of the other qualifications may be a deciding factor in appointing a particular candidate amongst the qualified candidates. Please note that one, some or all of the Asset qualifications could be used at any stage of the staffing process.

Please ensure you indicate your Personal Record Identifier (PRI), your substantive group and level and your employment status in your application.

Persons are entitled to participate in the appointment process in the official language of their choice.

Only indeterminate employees at the same group and level or equivalent will be considered for deployment.

An assignment/secondment or an acting appointment is a temporary resourcing option. The approval of your substantive supervisor may/will be required before an offer can be made.

Communication for this process will be sent via email. It is the candidate’s responsibility to ensure accurate contact information is provided and updated as required; Candidates who apply to this selection process should include an email address that accepts email from unknown users (some email systems block these types of email).

Acknowledgment of receipt of applications will not be sent; we will contact candidates when the screening process is completed.

Depending on the number of applicants, department needs and HR plans, volume management strategies such as random selection, top-down approach, and/or cut-off scores MAY be used for the purpose of managing applications/candidates.

Preference

Preference will be given to veterans and to Canadian citizens, in that order.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.