At DFO, you will be as happy as a fish in water!

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request special accommodation. All information received in relation to accommodation will be kept confidential.

Information on accommodation for persons with disabilities

*ONLY ONLINE APPLICATIONS WILL BE ACCEPTED*

Work environment

The Department of Fisheries and Oceans (DFO), which also include the Canadian Coast Guard (CCG), is looking for talented and motivated Administrative Officers!

Now is your chance to pursue a career in the federal public service, so apply today! Are you not yet convinced? Here some reasons to bite our line:
• DFO and CCG have been recognized as a top employer with multiple awards:
*Canada’s Top Employers for Young People (2018)*
*National Capital Region’s Top Employers (2018)*
*Forbes Canada’s Best Employers (2018)*
• You will work in downtown Ottawa so your workplace will be easily accessible by public transit. You will also be close to shopping centers, restaurants, theaters and festivals (e.g. Ribfest and Poutinefest!). There is also yoga every Wednesday in the summer on Parliament Hill, and it's free!
• We encourage the creativity of our employees and we focus on professional development.
• Our department is really, REALLY, interesting. Follow Fisheries and Oceans Canada and the Canadian Coast Guard on Twitter and Facebook and subscribe to our YouTube Channel. You won’t be disappointed!
• Many activities are also organized as part of the Government of Canada Workplace Charitable Campaign (GCWCC) and National Public Service Week (NPSW). For example, last year we took part in a BBQ, a baseball game, an escape room (created by DFO and CCG), a hockey game, a scavenger hunt through downtown Ottawa, and many more!
• We care about your health, so we have decided to participate in the Défi Entreprises! Défi Entreprises is a training program that promotes healthy habits.

Come join DFO and Canada’s Coast Guard for the opportunity to be a part of something bigger!

Intent of the process

A list of qualified candidates will be established and will be used to staff similar positions with various language requirements and various security requirements within the Department of Fisheries and Oceans. These positions may be staffed on a permanent or temporary basis (term, acting, assignment, secondment).

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

STEP 1: Do you have what it takes?
In this part of the assessment, you will need to demonstrate in the screening questions how you meet the criteria below. Do not forget to provide concrete examples of your work experience!

EDUCATION:
• A secondary school diploma or an acceptable combination of education, training and/or experience.

Degree equivalency

EXPERIENCE:
• Experience in providing administrative support services, such as managing an executive’s calendar, planning and coordinating meetings, answering inquiries by phone or in writing, etc.
• Experience in handling, tracking, proofreading and drafting routine correspondence, briefing material and/or documents.
• Experience in providing support services in finance and/or human resources.

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

The criteria below are asset qualifications, as such they are not essential to the positions to be staffed. However, it would be “nice to have” as a candidate. Let us know if you meet some of these by answering the questions in your application.

EDUCATION:
• A post-secondary school diploma in a field relevant to the position.

Degree equivalency

EXPERIENCE:
• Experience in scheduling and organizing travel arrangements, including preparing and/or verifying expense claims.
• Experience coordinating and tracking a budget, expenditures, invoices, and/or financial contract.
• Experience in procurement services.
• Experience in liaising with offices of Director Generals, Assistant Deputy Ministers, and the Deputy Minister.
• Experience in working in a Director General’s office or higher.
• Experience in working with systems such as SAP, SMIS, HRG, Abacus, GC Docs, EKME, PeopleSoft and Integrated Learning Management Systems (ILMS).
• Experience in coordinating Access to Information and Privacy (ATIP) requests.
• Experience taking minutes.
• Experience in producing various reports for management.
• Experience in providing advice to managers on finance and/or travel.
• Experience working with Government Acquisition Card (GAC).
• Experience in coordinating Information Technology (IT) related requests.
• Experience in coordinating accommodation requests.

The following will be applied / assessed at a later date (essential for the job)

Bilingual - Imperative (BBB/BBB)

Information on language requirements

STEP 2 : Show us what you got!
If you pass step 1, you will be asked to write a short written exam and if you are successful, you will get the chance to meet us for an interview! These assessments will be use to assess some of the criteria below.

ABILITIES:
• Ability to use Microsoft Excel.
• Ability to work under pressure and to establish priorities in order to meet tight deadlines.
• Ability to communicate effectively in writing.
• Ability to communicate effectively orally.

PERSONAL SUITABILITY:
• Effective interpersonal relationship
• Attention to details
• Initiative
• Judgment
• Dependability

STEP 3: Almost there!
If you are successful at step 2, we will communicate with your references to assess some of the above personal suitability.

The following may be applied / assessed at a later date (may be needed for the job)

ASSET QUALIFICATIONS

KNOWLEDGE:
• Knowledge of relevant sections of the Financial Administration Act (FAA).
• Knowledge of general office procedures and practices for administrative support services.

OPERATIONAL REQUIREMENTS:
For some positions:
• Willingness and ability to work overtime on short notice.
• Willingness and ability to accommodate different schedules of work.

Conditions of employment

Security clearance: Reliability or Secret

This factor is not used at the pre-selection stage. The Department is responsible for the security clearance process.

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the targeted groups when you apply.

Information on employment equity

Candidates must meet all of the essential qualifications noted in the Statement of Merit Criteria to be appointed to a position. A candidate may be appointed to a position even though he/she does not meet any or all of the asset qualifications or operational requirements. However, meeting these criteria is desirable and may be a deciding factor in choosing the person to be appointed.

Depending on the requirements of the position(s) being staffed from this process, for current or future vacancies, any or all of the asset qualifications, operational requirements, and organizational needs may be applied at the time of staffing. Candidates may be contacted and assessed against these criteria at any time during this process.

Candidates must clearly demonstrate in the Screening questionnaire how they meet the education and experience criteria listed in the essential and asset qualifications. Please note that stating that the requirement has been met, and/or listing past or current responsibilities, does not represent adequate substantiation. Rather, you must provide concrete examples that clearly illustrate how you meet the requirement. Résumés may be used as a secondary source to validate the qualifications described; comments such as "refer to my attached resume" will not be accepted and may result in your application being rejected. Failure to provide this information in the requested format may result in your application being rejected.

All information obtained throughout the selection process, from the time of application to the conclusion of the process, may be used for evaluation purposes.

Preference

Preference will be given to veterans and to Canadian citizens, in that order.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.