Office Services Administrator

SELECTION PROCESS CANCELLED

We regret to inform you that this job opportunity has been cancelled.

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request special accommodation. All information received in relation to accommodation will be kept confidential.

Information on accommodation for persons with disabilities

All applications must be submitted online at www.jobs-emplois.gc.ca through the Public Service Resourcing System (PSRS). Do not email, fax or mail-in applications as these will not be accepted.

Candidates must apply online in order to answer the screening questions. When answering these questions, you must provide concrete and detailed examples to clearly demonstrate how you meet the education and experience requirements listed in the essential qualifications and asset qualifications section. Please specify when, where and how you gained this experience using specific examples, including dates and the role you played at that time. The screening board cannot make any assumptions about your experience. It is not sufficient to say that you have the required qualifications or to list your current duties. Failure to provide the above information may result in your application being rejected from the process.

All communication and information obtained throughout the selection process, from the time of application to the close of process, may be used in the assessment of qualifications. Your ability to communicate effectively in writing may be evaluated through your responses to the screening questions, your covering letter, and/or your résumé.

Duties

Providing contracting and purchasing services for managers, staff and the organization for operational goods and services of low to medium risk and dollar values such as equipment, furniture, office supplies, Temporary Help Services, rentals, standard maintenance and repair, professional services through the use of purchase orders, standing offer agreements, supply arrangements, acquisition card, and requisitions to Public Service Procurement Canada.

In consultation with clients, identifying procurement options, processes and tools and making recommendations regarding same; assisting with the development of statements of work, specifications and evaluation of quotes or bids.

Preparing and amending purchase orders, contracts, and call-ups in consultation with clients and obtaining signatures as required. Recording and maintaining procurement actions in an integrated financial management and asset tracking system.

Providing Asset and Materiel Management services, controlling inventory, preparing orders to renew inventory, and administering fleet management services including maintenance, scheduling, fleet cards and reporting.

Controlling and maintaining automated Asset Inventory System(s) and providing Asset Life Cycle Management.

Work environment

IOGC is located away from Calgary's downtown core at the west end of Anderson Road on Tsuu T'ina First Nation lands.

Intent of the process

This is a full-time indeterminate position. A pool of qualified candidates may be established and may be used to staff similar term and/or indeterminate positions.

There is a simultaneous internal advertised staffing process available to persons employed in the federal public service in Alberta. If you applied on process 17-IOG-IA-PCS-06 and were assessed, your results will be applied to this process and you will not be re-assessed.

Positions to be filled: 1

Information you must provide

Your résumé.

A covering letter in 500 words (maximum) "In the cover letter, you must provide information on how you meet all education and experience qualifications (essential and asset). It is your responsibility to provide clear and concrete examples. It is recommended that you use the education and experience factors as headers and describe the experience examples in specific terms, providing sufficient details so that the Assessment Board can clearly understand."

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

Post secondary education relevant to the position or combination of education, training and/or experience

Degree equivalency

Experience related to purchasing, materiel management and office services procedures

Experience utilizing automated systems in the maintenance and delivery of services

The following will be applied / assessed at a later date (essential for the job)

English essential

Information on language requirements

Knowledge of federal government materiel management policies and practices

Knowledge of federal government procurement policies and procedures

Knowledge of federal government security policies and practices

Ability to communicate effectively, orally and in writing

Ability to assess issues, develop alternatives, select and implement solutions

Ability to analyze and modify administrative practices to meet operational goals and objectives

Ability to plan, organize, prioritize and deliver on tasks and goals in a timely and efficient manner

Ability to work in a team environment

Effective interpersonal relationships

Dependability

Judgement

Thoroughness

Initiative

Service orientation

The following may be applied / assessed at a later date (may be needed for the job)

Current enrollment in the Professional Development & Certificate program (Procurement, Materiel Management & Real Property)

Degree equivalency

Experience in federal government material management work environment

Experience in the application of federal government security requirements

In support of achieving a diversified work force, selection may be limited to candidates self-identifying as members of the following designated Employment Equity Group: Aboriginal Peoples

Conditions of employment

Secret security clearance

Valid Driver’s License

Able and willing to lift and move equipment or supplies
up to 20Kg

This position is required to respond to after work hours alarm calls (overtime).

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the targeted groups when you apply.

Information on employment equity

Interviews will be conducted. Written test(s) will be administered. Reference checks will be conducted.

Proof of education must be submitted at the interview.

Successful candidate(s) must meet and maintain the Conditions of Employment throughout their employment.

Candidates must meet all of the essential qualifications to be appointed to a position. A candidate may be appointed to a position even though he/she does not meet any or all of the asset qualifications or an organizational need. However, meeting these criteria is desirable and may be a deciding factor in choosing the person to be appointed.
Persons are entitled to participate in the appointment process in the official language of their choice.

Our intention is to communicate with candidates via email. Candidates who apply on this selection process must include in their application a valid e-mail address and to make sure that this address is functional at all times and accepts messages from unknown users. It is the candidate's responsibility to provide any changes to their personal information to the contact indicated on this job advertisement.

Only on-line applications will be accepted in order to take advantage of the many benefits of using the electronic recruitment system. Some of the benefits for applicants include that you can: modify your application/resume at any time before the closing date, verify the status of your application and notification(s), at any time, and be notified electronically of assessment details and results. To submit an application on-line, please select the button "Apply Online" below. Persons with disabilities preventing them from applying on-line are asked to contact 1-800-645-5605.

INFORMATION ABOUT INDIAN OIL & GAS CANADA:

IOGC is an organization committed to managing and regulating oil and gas resources on First Nation reserve lands. It is a special operating agency within Indigenous and Northern Affairs Canada. IOGC is responsible for the administration of oil and gas resources on First Nation reserve lands across Canada, primarily south of the 60th parallel. Most of IOGC's work is in Western Canada in the area of the Western Canada Sedimentary Basin.

Benefits of working at IOGC include: work-life balance, full benefits and comprehensive pensions, performance pay, flexible work hours, banked time, confidential Employee Assistance Program, personal and career development, reward and recognition program, on-the-job training and classroom training.

Preference

Preference will be given to veterans and to Canadian citizens, in that order.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.