Executive Assistant

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request special accommodation. All information received in relation to accommodation will be kept confidential.

Information on accommodation for persons with disabilities

Duties

The Executive Assistant to the Regional Director (Atlantic) is responsible for key administrative duties in the Atlantic Regional Office. This includes the following activities: assisting in the planning and coordination of the Regional Director’s agenda and facilitating meetings on behalf of the Regional Director; coordinating administrative services that involve travel, finance, human resources and information management; and maintaining effective working relationships with officials in other Branches, other government departments, non-government organizations and stakeholders.

Work environment

As one of Canada’s Best Diversity Employers, AAFC is proud to celebrate our achievement in creating a diverse, respectful, and positive workplace where all employees are valued and recognized for their unique qualities, ideas, voices and perspectives.

Intent of the process

Immediate need: To staff one (1) indeterminate full-time position for the location indicated for this process.

Anticipatory: A pool of qualified candidates may be established and may be used to staff similar positions on a permanent full-time or on a temporary full-time basis for the location indicated for this process.

Positions to be filled: 1

Information you must provide

Your résumé.

A covering letter in 1,500 words (maximum) "Candidates must clearly demonstrate IN THEIR COVER LETTER how they meet the education and experience factors listed in the essential and asset qualifications. Candidates must use the education and experience factors as a header and then write one or two paragraphs demonstrating how they meet the education and experience required. Resumes may be used as a secondary source to validate the experience described in the cover letter. Failure to provide this information in the requested format will result in your application being rejected."

The following will be applied / assessed at a later date (essential for the job)

Various language requirements
Bilingual Imperative BBB/BBB
English Essential

Information on language requirements

Graduation with a degree from a recognized post-secondary institution.

Degree equivalency

Experience* managing deadlines, events, projects or workflow for others.

Experience* providing administrative support services to senior management including: managing schedules; making travel arrangements; organizing meetings and events; preparation of meeting notes; and document preparation and information management.

Experience* performing various administrative duties including: creating and maintaining databases; conducting research; and drafting correspondence.

Experience* providing financial support services (such as: payment of invoices, tracking of expenditures or account reconciliation).

Experience* providing support to clients and stakeholders by analyzing and responding to their enquiries.

*Experience is defined by the depth and breadth of experience generally acquired through the performance of duties regularly (daily or weekly) for a minimum period of one (1) year during the most recent five (5) years.

Interactive communication
Writing skills
Planning and organizing
Dependability
Initiative
Teamwork

The following may be applied / assessed at a later date (may be needed for the job)

Experience* using a departmental correspondence tracking system such as ECMS or CCM Mercury.

Experience* making travel, conference and hospitality arrangements in a government environment.

Experience* providing advice on human and financial resources management.

*Experience is defined by the depth and breadth of experience generally acquired through the performance of duties regularly (daily or weekly) for a minimum period of one (1) year during the most recent five (5) years.

Conditions of employment

Secret security clearance

Ability and willingness to work overtime.
Ability and willingness to travel.

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the targeted groups when you apply.

Information on employment equity

Applications submitted by email will not be accepted. You must apply on-line through www.jobs.gc.ca.

Persons with disabilities preventing them from applying on-line are asked to contact 1-800-645-5605.

Persons are entitled to participate in the appointment process in the official language of their choice. Applicants are asked to indicate their preferred official language in their application.

Communication for this process will be sent via email. It is the responsibility of the candidate to ensure accurate contact information is provided and updated as required. Candidates who apply to this selection process should include an email address that accepts email from unknown users (some email systems block these types of email).

All communication relating to this process, including email correspondence, may be used in the assessment of qualifications.

Appointment decisions may be based on one or more of the following criteria:
- Matching of the individual's experience or qualifications to the strengths and weaknesses of the work team.

- Matching of the individual's experience or qualifications to the specific duties of the position being staffed.
- Depth, breadth, type of work-specific experience.
- Level/degree of one or more competencies/qualifications.

The Public Service of Canada is committed to building a skilled, diverse workforce reflective of Canadian society. As a result, it promotes employment equity and encourages candidates to indicate voluntarily on their application if they are a woman, an Aboriginal person, a person with a disability or a member of a visible minority group.

The Public Service of Canada is also committed to developing inclusive, barrier-free selection processes and work environments. If contacted in relation to a job opportunity or testing, you should advise the Public Service Commission or the departmental official in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.

Preference

Preference will be given to veterans and to Canadian citizens, in that order.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.