INFORMATION MANAGEMENT OFFICER

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request special accommodation. All information received in relation to accommodation will be kept confidential.

Information on accommodation for persons with disabilities

***VERY IMPORTANT NOTE: It is the responsibility of the candidate to clearly outline that they meet each of the screening criteria (i.e. Education and Experience Qualifications, both Essential and Assets) by RESPONDING TO THE SCREENING QUESTIONS IN THE ONLINE APPLICATION. Please note that it is not sufficient to only state that the requirement is met or to provide a listing of current responsibilities; rather, the candidate must provide concrete examples that illustrate how they meet the requirement. Lack of EXAMPLES and DETAILS may result in your application being rejected as the Assessment Board will have insufficient information to determine whether or not you meet the qualifications.

Work environment

The Information and Knowledge Management Division provides department-wide leadership in information and knowledge management. The Division acts as a centre of expertise in these disciplines by adopting an enterprise view that focuses on people, interoperability and connectivity through the development of information and knowledge-sharing activities such as architectures, conceptual models, collaboration and networking strategies, policies, standards, records, library, mail and associated directory services.

Intent of the process

CURRENT NEEDS:
To staff four (4) indeterminate positions

FUTURE NEEDS:
Although the immediate intent of this poster will be to fill four (4) indeterminate positions with bilingual imperative BBB/BBB, CCC/CCC OR English Essential, applicants should be aware that this selection process may be used to staff similar positions at this group and level with various linguistic profiles and security requirements, conditions of employment as well as various tenures (acting, assignment, deployment, term, indeterminate and secondment) across Health Canada and Public Health Agency of Canada. As a result of the potential and possible use of the selection process and subsequent pool by hiring managers, we encourage all employees seeking this type of position and/or group and level to apply.

Positions to be filled: 4

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

Education:
Successful completion of secondary school education or an acceptable combination of education, training and/or experience in a field relevant to the position.

Degree equivalency

Experience:
Experience in managing projects, activities or initiatives.
Significant experience* in providing customer service.
Experience in the preparation and presentation of operational reports.
Experience in providing advice to management **.

*Significant experience means experience obtained by the candidate representative of the depth and breadth of experience that would normally have been gained performing the duties for a period of approximately three (3) years.

**Management: Manager level or above.

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

Asset qualifications:

Education:
Post-secondary degree related to information systems, information sciences, records management or other relevant discipline.

Experience:
Recent* and significant** experience in delivering information management activities.
Recent* and significant** experience in using, supporting and training on an electronic document management system (EDMS) such as LRS server, RDIMS, GCdocs, Microsoft SharePoint, etc.
Experience in developing information management processes and procedures.
Experience in identifying, tracking and advising clients and managers on relevant information management issues, trends and tools.
Experience in delivering presentations or training sessions.
Experience in participating in various working groups or committees.

*Recent: refers to experience normally acquired within approximately the last five (5) years.

**Significant experience means experience obtained by the candidate representative of the depth and breadth of experience that would normally have been gained performing the duties for a period of approximately two (2) years.

Degree equivalency

The following will be applied / assessed at a later date (essential for the job)

Various language requirements
The positions currently available are bilingual imperative BBB/BBB, CCC/CCC or English essential.

Information on language requirements

Knowledge:
Knowledge of Treasury Board Secretariat (TBS) Policy and Directives on information management.
Knowledge of concepts, principles and practices associated with the management of government information throughout its life cycle.

Abilities:
Ability to communicate effectively orally.
Ability to communicate effectively in writing.
Ability to manage projects
Ability to set priorities and organize work
Ability to analyze problems, develop solutions and make recommendations.
Ability to supervise staff.
Ability to promote innovation and change.

Personal Suitability:
Dependability
Working effectively with others
Show initiative and being action-oriented
Respect for diversity
Judgment

The following may be applied / assessed at a later date (may be needed for the job)

Operational Requirements:
Willingness to work in multiple locations and travel, particularly in regions.

Conditions of employment

Security:
Some positions require enhanced reliability status, others require secret clearance.

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the targeted groups when you apply.

Information on employment equity

1.A written examination will be administered.

2.Reference checks will be sought.

3.An interview will be administered.

4.Please identify clearly your substantive group and level and your employment status on your resume and/or application form.

5.Persons are entitled to participate in the appointment process in the official language of their choice. Applicants are asked to indicate their preferred official language in their application.

6.Candidates whose substantive position is the same group and level or equivalent to the position being staffed may be considered first for a deployment. If no deployment is made, applicants from other groups and levels will be considered in the advertised selection process.

7.CANDIDATES WILL NOT BE SOLICITED FOR INCOMPLETE OR POSSIBLY MISSING INFORMATION.

8.For this process, emails are the most efficient way to communicate with you.
CANDIDATES WHO APPLY TO THIS SELECTION PROCESS MUST INCLUDE AN EMAIL ADDRESS THAT ACCEPTS EMAIL FROM UNKNOWN USERS (SOME EMAIL SYSTEMS BLOCK THESE TYPES OF EMAIL). If you do not wish to receive results by email and if you change your email address during the process, it is your responsibility to inform us.

9. Candidates that fail to confirm their attendance at the written exam or the interview; will be considered to have withdrawn from the process.

10. If a candidate is no longer interested in this position and has chosen to voluntarily withdraw, they must notify as soon as possible.

11.Candidates are advised that their exam or interview will only be rescheduled under these exceptional circumstances:
o Medical reason with certificate
o Pre-arranged travel with proof
o Pre-scheduled training with proof
o Pre-arranged exam/interview for another Government of Canada staffing process with proof
o Pre-approved vacation with proof
o Death in the family
o Other exceptional reason deemed acceptable by the Selection Board (e.g. Jury Duty, etc.)

12.Candidates must meet the essential qualifications to be appointed to a position.

13.Candidates may be required to meet the asset qualifications or the organizational needs, depending on the requirements of the specific position being staffed. Meeting one or many of the asset qualifications may be a deciding factor in appointing a particular candidate amongst the qualified candidates. Please note that one, some or all of the asset qualifications could be used at the screening phase.

14.If you required technical support to apply for this position, please contact jobs.gc.ca at: http://emplois-jobs.gc.ca/centres/contact-contactez/index-eng.php

15.Please note that candidates are responsible for submitting their application by the closing date in order to be considered. No applications will be accepted once the deadline has passed.

16.Foreign educational credentials must be assessed by a recognized credential assessment service. If you have been educated outside of Canada, it is your responsibility to have your certificates and/or diplomas assessed against Canadian educational standards. For more information, please see the Canadian Information Centre for International Credentials (CICIC) at http://www.cicic.ca/927/identifytheorganization-responsible-for-recognition.canada.

The Public Service of Canada is committed to building a skilled, diverse workforce reflective of Canadian society. As a result, it promotes employment equity and encourages candidates to indicate voluntarily on their application if they are a woman, an Aboriginal person, a person with a disability or a member of a visible minority group.

The Public Service of Canada is also committed to developing inclusive, barrier-free selection processes and work environments. If contacted in relation to a job opportunity or testing, you should advise the Public Service Commission or the departmental official in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.

Preference

Preference will be given to veterans and to Canadian citizens, in that order.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.