Looking for an Administrative position, DND is the answer to your expectations (AS-01 / AS-02)

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request special accommodation. All information received in relation to accommodation will be kept confidential.

Information on accommodation for persons with disabilities

**VERY IMPORTANT NOTICE**

Please identify clearly for which stream(s) you are submitting an application.

No cover letter is required, however we require fulsome responses to the Screening Questions as part of your application.The answers to the screening questions will be the main source of information used by the assessment board to determine whether you meet the essential and asset education and experience factors. Your answers to the screening questions should be supported by your résumé. CANDIDATES WILL NOT BE SOLICITED FOR INCOMPLETE OR MISSING INFORMATION. Failure to provide the above information in the format required may result in the rejection of your application.

CRITERIA TO BE ASSESSED THROUGH THE SCREENING QUESTIONS:

ATTENTION TO DETAIL and WRITTEN COMMUNICATION will be assessed through the screening questions. In your responses to the screening questions, please ensure that you:
a) Provide concrete and detailed examples to justify your responses (please provide examples that occurred within the last three (3) years)
b) Specify the approximate timeframe that each example occurred (ie. February - June 2017)
c) Clearly identify which organization you were working for at the time

Please note that in addition to all assessment methods, correspondence and communication in relation to this selection process may also be used to assess certain qualifications.

Work environment

Why is DND the place to be?

The Department of National Defence (DND) was ranked one of the top employers in Canada, and with good reason. DND employs over 20,000 civilians employees in over 40 locations across Canada and abroad, making it one of the largest federal government department in Canada. As public servants and members of the Defence Team, civilians work side-by-side with Canadian Armed Force (CAF) personnel for the defence of Canada and Canada’s contribution to international security and stability efforts.

DND has made health and wellness a priority for both its civilian and military employees, and has built a diverse and inclusive workforce that is welcoming of individual differences.

In the National Capital Region, many of our positions have moved to the new Carling Campus in the west end of Ottawa. This new state-of-the-art facility allows employees to work better together in a natural and modern 2.0 setting. DND offers a career’s worth of opportunities all in one place, so you can gain experience in a multitude of positions and build the career that is right for you.

Intent of the process

A pool of qualified candidates (fully assessed or partially assessed) may be established and may be used to staff similar positions at this group and levels with language requirements listed in the Language Requirements section. In addition,this process may be used for various tenures (acting appointments, assignment, deployment, indeterminate, specified period, secondment), security requirements and conditions of employment within the Department of National Defence (DND).

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

A response to a text question addressing the following:

• Choice of work location.
• Choice of work location.
• Choice of work location.
• Choice of work location.
• Choice of work location.
• Choice of work location.
• Choice of work location.
• Choice of work location.
• Choice of work location.
• Choice of work location.

Contact information for 2 references.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EDUCATION

Secondary school diploma or an acceptable combination of education, training and/or experience.

Degree equivalency

EXPERIENCE

Stream 1: AS-01

EX1 – Experience providing general administrative support services.

EX2 – Experience editing, formatting, tracking and assuring quality control of administrative documents.

Stream 2: AS-02

EX3 – *Significant experience providing general administrative support services*.

EX4 - *Significant experience editing, formatting, tracking and assuring quality control of administrative documents.

NOTE:
*Significant experience is defined by the experience normally acquired over a period of at least two (2) years.

EXPERIENCE

Both Streams: AS-01 & AS-02

EX5 – *Significant experience in the use of word processing, spreadsheets and email software such as the Microsoft Office Suite (Word, Excel, Outlook and PowerPoint).

EX6 – Experience in applying administrative procedures.

NOTE:
*Significant experience is defined by the experience normally acquired over a period of at least two (2) years.

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

EXPERIENCE

Both Streams: AS-01 & AS-02

AEX1 - Experience coordinating or organizing events.

AEX2 – Experience coordinating the delivery of administrative services.

AEX3 – Experience coordinating financial activities such as the following: processing travel approvals and expense claims; organizing and coordinating approvals for hospitality; coding and ensuring approvals for paying invoices; extracting or preparing budget reports.

AEX4 - Experience preparing documentation in support of procurement or contracting activities.

AEX5 – Experience providing Human Resources administrative support services.

AEX6 - Experience using Microsoft Visio (ex. Org Charts).

AEX7 – Experience using documents management software, such as a Records Management system.

AEX8 - Experience in accommodations or facilities management.

AEX9 - Experience providing Recordkeeping and Information Management (IM) services.

AEX10 – Experience in Pay and Benefits.

AEX11 – Experience reviewing, analysing, and processing protected/classified documents or sensitive information.

AEX12 – Experience working in the field of Occupational Health and Safety or being an active member of a workplace Health and Safety committee.

AEX13 – Experience receiving and processing Access to Information or Privacy requests.

AEX14 – Experience developing training materials or delivering training.

AEX15 – Experience supervising staff.

AEX16 – Experience working as an Executive Assistant.

AEX17 – Experience providing administrative support services in a legal services environment.

AEX18 - Experience working in a Monitoring or Call Center, Distress Line, Crisis Centre or Help Line.

The following will be applied / assessed at a later date (essential for the job)

Various language requirements
English or French essential, English essential, French essential, Bilingual imperative ie. (BBB/BBB, CBC/CBC, CCB/CCB, CCC/CCC)

Information on language requirements

COMPETENCIES

Both streams: AS-01 & AS-02

COM1 - Judgement

COM2 - Written communication

COM3 - Oral communication

COM4 - Effective interpersonal relationships

COM5 - Ability to work under pressure and meet tight deadlines

COM6 - Attention to detail

COM7 - Reliability

COM8 - Initiative

COM9 - Client service

The following may be applied / assessed at a later date (may be needed for the job)

OPERATIONAL REQUIREMENTS

Willingness to work overtime, sometimes on short notice.

Other operational requirements relevant to the position to be staffed.

Conditions of employment

Various security levels, such as Reliability, Secret and Top secret.

This security clearance must be maintained throughout the employment.

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the targeted groups when you apply.

Information on employment equity

ONLY ONLINE APPLICATIONS WILL BE ACCEPTED. Résumés received by email will NOT be accepted. To submit an application on-line, please select the button "Apply Online" below.

Reference checks may be sought.

An interview may be administered.

A written exam may be administered.

An assignment, secondment, or acting appointment requires approval of your supervisor (for internal candidates).

We will contact candidates by e-mail. Please ensure that your e-mail address is valid and accepts messages from unknown users. IT IS YOUR RESPONSIBILITY TO REGULARLY VERIFY YOUR E-MAIL AND JOBS ACCOUNT FOR ALL COMMUNICATIONS REGARDING THIS SELECTION PROCESS. Should we contact you and you fail to reply within the designated time frames, your application will not be considered further.

Indeterminate employees (for internal candidates) at the same group and level or equivalent will be considered for deployment. If no deployment is made, applicants from other groups and levels will be considered in the advertised appointment process.

Please identify clearly your substantive group and level (for internal candidates) and your employment status on your resume and/or application form.

Candidates invited to an interview will have to provide their education credentials in the form of a diploma or an official transcript (original documents only). If you obtained your degree outside Canada, it is your responsibility to demonstrate its equivalence, please take a look at the following link for more information: https://www.cicic.ca/

You must be prepared to provide proof of citizenship. (Does not apply to internal employees)

Persons are entitled to participate in the appointment process in the official language of their choice.

You must indicate on your application if you require a technical aid for testing or an alternative method of assessment.

Candidates will be required to pay for their own travel expenses associated with the assessment as well as relocation expenses, if applicable.

A random and/or top down selection of candidates may be used in the determination of those to be given further consideration in the assessment process.

Preference

Preference will be given to veterans and to Canadian citizens, in that order.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.